August 2011 – Meeting Minutes

PUBLIC HEARING & REGULAR MEETING
STANLEY TOWN OFFICE
Wednesday, August 10, 2011, 7:15 pm.

Public Hearing – Drought Ordinance

Vice Mayor Rickard called the hearing to order due to the absence of Mayor Purdham, who was called away for an illness. Council Members present at this meeting were as follows:
Mike Knight, Bruce Stoneberger, Richard Dorraugh and Martha Graves. Others in attendance at the hearing were: Town Manager Terry Pettit, Jill Keihn with Northern Shenandoah Valley Regional Commission, Bookkeeper Leon Stout, Police Chief Timmy Foster, Public Works Foreman Ronnie McCoy, Rebecca Armstrong with the Page News and Courier and Clerk Norma Cubbage.

The Clerk read the notice as published in the local paper for two consecutive weeks prior to the hearing.

The purpose of this hearing is to allow citizens to express their views and comments on this issue.

Town Manager Terry Pettit noted he had received no comments for or against this issue written, verbal or e-mail.

There being no comments from persons attending the hearing Vice Mayor Rickard adjourned the meeting at 7:30 pm.

REGULAR MEETING

Vice Mayor Rickard called the meeting to order at 7:30 pm. with the following Council members in attendance: Mike Knight, Bruce Stoneberger, Richard Dorraugh and Martha Graves. Also in attendance was Town Manager Terry Pettit, Public Works Foreman Ronnie
McCoy, Candidate Ken Alger, Daniel Kuhn, Bookkeeper Leon Stout, Clerk Norma Cubbage and Rebecca Armstrong with Page News and Courier.

Councilwoman Graves gave the Invocation and Councilman Mike Knight led the Pledge of Allegiance .

Town Manager Terry Pettit presented a revised Agenda. Motion was made by Bruce Stoneberger, seconded by Martha Graves to accept the revised Agenda. Passed Unanimously.

Daniel Kuhn was recognized as having a presentation and was allowed to address the body. Mr. Kuhn noted he was very upset by the closing of the Meals on Wheels Program as this was also the end of his job. Mr. Kuhn noted he held an event to help with the cause but was not successful. Mr. Kuhn also noted how high Personal Property Taxes were in the area and not only was he taxed by the town but also the county. Mr. Kuhn noted he would like to meet with Eric Cantor to express his feelings about several unfair issues in this county. Mr. Kuhn noted he felt it is unfair to take away meals from the seniors, disabled and less fortunate and also noted how poor our county is and he did not understand how we can be doubled taxed. Mr. Kuhn noted he felt that meeting with Mr. Cantor will probably be in vain as he was rich and really didn’t care about this little town’s problems. Mr. Kuhn thanked the body and left the meeting at 7:37 pm.

Mr. Pettit noted next on the agenda to address the body is Ken Alger.

Mr. Alger noted he was a candidate for Commonwealth Attorney in Page County and was visiting the three towns in the county. Mr. Alger noted he wanted to let the local governments know he wants to work with them, and to be accessible to people, treating everyone equal, being accountable and being informative, such as keeping up with state laws and what is going on in our community. Mr. Alger thanked the body and left the meeting at 7:40 pm.

Vice-Mayor Rickard noted it was time for any Old Business that needs to be discussed.

Town Manager Terry Pettit noted he will be advertising for bids on Well #4’s Fence Project within the next several weeks so we can finalize that portion of the Wellhead Protection Grant.

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Mr. Pettit also noted he was still working with Anderson & Associates finalizing the paperwork on the grant applications for the Judy Lane Water Tank Project and the Chapel Village Sewer Project.

Mr. Pettit further noted bids for the dump truck will hopefully be ready to go out within the next couple of weeks so they can be reviewed sometime in September by Council. There was some discussion whether to purchase one or two trucks. Public Works Foreman Ronnie McCoy and Town Manager Terry Pettit noted if it is reasonable they would like to have two trucks.

Mr. Pettit noted he will have to wait until after Homecoming has their Vendor Fair which is being held Labor Day week-end to advertise the Ed Good Park Sewer Project bids.

Mr. Pettit noted he and Recreation Director Chuck Short met with Town Attorney Robert Janney about the pool’s issues with Renosys. Mr. Pettit further noted the attorney has written the company a letter and we are waiting for a reply.

Mr. Pettit noted he had met with Mark Gundersen and a representative from SVEC to discuss the possibility of changing the low electric lines through the main part of town. Mr. Pettit noted the representative advised they were looking to making improvements in the Town of Stanley and they would take this into consideration. The SVEC representative noted he would be back to discuss this further. Mr. Pettit noted this is part of the continuing work on the Streetscape Project.

Mr. Pettit noted Town Attorney Robert Janney had advised an agreement has been finalized between the William “Bill” Kibler Library and the University of Virginia on the donating of his personal memorabilia for preservation. Mr. Pettit also distributed copies of the final copy of the Library/Town agreement for Council to review. Mr. Pettit advised the body to review same and if everyone is in agreement we can adopt it at the September meeting.

Vice Mayor Rickard inquired if there were any additions or corrections to Minutes of the previous month’s meeting as presented in writing. There being no additions or corrections Motion was made by Mike Knight, seconded by Richard Dorraugh to accept the Minutes as presented. Passed Unanimously.

The Financial Statement and accompanying note were presented. After brief discussion Motion was made by Martha Graves, seconded by Mike Knight to take $10,000.00 from the General Account and put it in the Capital Improvement Account. Passed Unanimously.

The Monthly Paywarrant was then presented. Councilman Stoneberger inquired about Bill #7 (Don Largent) did they find the problem with the roof at the town office. Town Manager

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Terry Pettit noted they found where the flashing was separated and the caulking had dried up in
places. Mr. Pettit noted they made the repairs and so far had not had any seen any wet places. Councilwoman Graves noted Bill #20 (May Supply) what was a freeze machine. Public Works Foreman Ronnie McCoy noted it was a device you put on a water line when making a repair and instead of turning off the water this will actually freeze the water in the line. Mr. McCoy noted this will help save time and money. Councilwoman Graves inquired if this was a budget item. Town Manager Pettit noted it was not but the Public Works Department has raised $1200.00 on the cost, by recycling scrap metal and they expect to raise enough to pay for this item. Vice-Mayor Rickard inquired about Prepaid Bills #17 & #19 both to Showalter Signs in the amount of $150.00 for Ed Good Park Sign. Bookkeeper Leon Stout noted it was an error on his part as it was listed twice. Martha Graves inquired why a windshield was put in the Humvee. Police Chief Foster noted he was trying to save money by having one of his officers’ install lights on the Humvee and it accidentally got broken. Councilman Knight inquired where we stand on pursuing the possibility of picking up our own trash. Town Manager Terry Pettit noted we are ready to visit a local town that has the size truck we are looking to purchase. Motion was made by Martha Graves, seconded by Richard Dorraugh that the Paywarrant totaling $84,416.17 be paid minus the correction of $150.00. Passed Unanimously.

Town Manager Terry Pettit presented the Administrative Report at 8:10 pm. Mr. Pettit noted Utility Services had recently inspected the Water Storage Tanks and copies of these were in their packets for review.

Mr. Pettit also noted copies of the well reports from the recent inspection by Virginia Department of Health were also included in the packets for their information.

Town Manager Pettit noted the Homecoming Committee will be holding an event on September 3rd, at the Ed Good Memorial Park. Mr. Pettit noted vendors will be set-up on the lot and there will be live music during the day.

Mr. Pettit noted a request from Pastor Randy Miller to hold a Trunk or Treat event on the parking lot Monday, October 31st, Halloween. The body advised this would be alright.

Mr. Pettit noted the need to set the date for the Christmas Parade. After some discussion the parade was set for Wednesday, December 14, 2011 at 6:30 pm. and the Council Meeting will be held a week early on December 7th.

Mr. Pettit noted he has applied for a grant to upgrade the radios in the public works department which is mandated by the Federal Government. Mr. Pettit noted this upgrade is very costly and even if we receive grant money it will cost the Town approximately $10,000.00 not

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including the police department. Mr. Pettit noted funding for the police department’s upgrade is in this year’s budget and plans are to put funding in next year’s budget for public works department. Mr. Pettit noted the deadline for these upgrades is January 01, 2013.

Town Manager Pettit noted that Mayor and Council are invited to a dedication of the piece of steel from the World Trade Center that was destroyed in the 911 Attack donated by the New York Port Authority to the Stanley Fire Department. Mr. Pettit noted the dedication will be held Sunday, September 11th at 2:00 pm. at the Ed Good Park.

Mr. Pettit noted the need to have a meeting with Earl Sutherland of Patton, Harris and Rust to discuss several issues at the wastewater plant. After a brief discussion a date of Wednesday, August 17 th, at 5:00 pm. to hold this meeting.

Public Works Foreman Ronnie McCoy addressed the body at 8:25 pm. noting his department is continuing to work on the Judy Lane Project as often as possible.

Mr. McCoy noted he was in contact with several different agencies about our search for a dump truck and hopes he will hear from them.

Chief Timmy Foster presented his report at 8:35 pm. noting that adult arrests were less than 25 for the first time in several months.

Chief Foster noted he has applied for two separate equipment grants one for $15,000.00 and the other one for $16,000.00.

Chief Foster also noted National Night Out was a huge success with over 350 people in attendance.

Mr. Pettit noted the Recreation Director Chuck Short will not be able to make the meeting as he is having problems with a pump at the pool.

Mr. Pettit noted the pool has been busy as they can see by the Hawksbill Financial Statement.

Mr. Pettit noted Mr. Short had complained about problems with night-time swimmers at the pool. Mr. Pettit noted the public works employees place zip ties on the fence and we have not seen any broken ties.

Mr. Pettit also noted he had been approached by a family wishing to donate 2 benches in memory of loved ones to be placed at the Ed Good Park. Mr. Pettit noted we need to discuss the kind of bench we wish to purchase and stay with them throughout the park.

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Vice-Mayor Rickard noted it was time for New Business.

Town Manager Terry Pettit noted the need to adopt the Drought Ordinance. Motion was made by Mike Knight, seconded by Martha Graves to adopt the Proposed Drought Ordinance. Passed Unanimously.

Mr. Pettit also noted the need to hold a public hearing at the September 14th Council Meeting at 7:15 pm.

Motion was made by Martha Graves, seconded by Richard Dorraugh at 9:00 pm. to adjourn the meeting. Passed Unanimously.

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Leon Rickard, Vice-Mayor Norma Cubbage, Clerk