Council Minutes – January 2013
Stanley Town Office
Wednesday, January 09, 2013, 7:30 pm.
Mayor Purdham called the meeting to order with the following Council Members attending: Bruce Stoneberger, Richard Dorraugh, Mike Knight, Martha Graves and Leon Rickard. Also attending the meeting was as follows: Dr. Donna Powers the Division Superintendent for Page County Schools, Regina Hilliard with Luray-Page County Chamber of Commerce along with the new President John Robbins, Town Manager Terry Pettit, Accountant Leon Stout, Police Chief Timmy Foster, Mike Uram and PCHS student Michael Fox.
The Invocation was given by Mayor Purdham and the Pledge of Allegiance was led by Leon Rickard.
Mayor Purdham inquired if there were any additions or changes to the Agenda proposed for tonight’s meeting. There being none, Motion was made by Leon Rickard, seconded by Martha Graves to accept the Agenda as presented. Passed Unanimously.
Town Manager Terry Pettit introduced the new Division Superintendent for Page County Schools, Dr. Donna Powers. Dr. Powers noted she wanted to stop by to introduce herself and acknowledge her appreciation for the support this body gives to the Stanley Elementary School. Dr. Powers noted she was in the process of visiting all the schools. Dr. Powers also noted she is in the process of re-evaluating the safety of each school. Dr. Powers further noted a team has been formed to assist in this re-evaluation process and will report back to her with their findings. Dr. Powers noted after she reviewed the report she would take the results to the Board of Supervisors. Dr. Powers noted she had visited with the sheriff and all the towns’ police chiefs. Dr. Powers thanked Chief Timmy Foster for the priority his department gave to the elementary school during the tragedy at Sandy Hook Elementary. Dr. Powers thanked the Council for allowing her to speak and noted she would return with her findings.
Mr. Pettit introduced the new President of the Luray-Page County Chamber of Commerce John Robbins. Mr. Robbins noted he had been in the Valley for about 20 years and had lived in Luray for 7 years. Mr. Robbins noted his was very excited about his new role and wants all Chamber Members to have a voice. Mr. Robbins also noted he wants good open communications with all the towns. Mr. Robbins thanked the body and turned the speaking to Regina Hilliard. Regina passed out flyers with the stats for October – December and the up-coming Chamber Events and reminded the body Business After Hours for January is being held at the Hawksbill Recreation Center and hoped to see everyone at the meeting.
Mayor Purdham thanked Mr. Robbins and Regina Hilliard for coming and they left the meeting at 7:42 pm.
Mayor Purdham noted it was time to discuss Old Business.
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Town Manager Pettit noted we are still waiting on VDOTs’ final approval on the Welcome to Stanley Signs. Mr. Pettit noted we cannot proceed with the construction bids without this.
Mr. Pettit noted he had a bid proposal completed for the roof at the Public Works’ Building but would like for Councilman Mike Knight to review it before it is advertised.
Mr. Pettit also noted he is working on the RFP for the engineering portion of the Safe Route to School Grant so that we can begin work on the project by spring.
Mr. Pettit noted he will be meeting with DEQ to discuss the emergency response plan that we are developing.
Mayor Purdham noted he had thought about the request last month from PYFL for a donation or purchasing a banner. Mayor Purdham noted this was a worthwhile cause as it helps our youth and advised Mr. Pettit to purchase a banner.
Minutes from the previous month’s meeting were presented and Mayor Purdham inquired if there were any additions or corrections to the Minutes. There being none, Motion was made by Martha Graves, seconded by Bruce Stoneberger to accept the Minutes as presented. Passed Unanimously.
Town Manager Pettit noted we are still waiting on Waste Management to credit our account with the retroactive price.
The Monthly Financial Statement and accompanying note was presented.
Mr. Pettit noted the I & I Loan has been taken care of inquired if Council wishes to rollover the DEQ Reserve C.D. which matures in February. Motion was made by Martha Graves, seconded by Leon Rickard to roll over the C.D. Passed Unanimously.
Councilwoman Graves inquired how much was pulled out of the Library Account C.D. Accountant Leon Stout noted we pulled out $2,600.00 and the police vehicle loan is paid in full in 04/13.
The Financial Statement was approved as presented.
The Monthly Paywarrant was then presented with Councilman Rickard inquiring about Bill #9 (Lawrence Equipment) & Bill #10 (Louderback Equipment) how many hours did the backhoe have and that maybe we need to start thinking about replacing the backhoe. Councilman Rickard inquired of Mr. Pettit how much is a new backhoe? Mr. Pettit noted it would cost about $60,000 to $80,000 for a new backhoe. Councilman Rickard inquired of Bill #19 (Selective
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Insurance) what does this flood insurance cover. Councilman Rickard was advised it was for Hawksbill Recreation and Public Works’ Building which were the only properties in the Flood Zone. Chief Foster noted Bill #6 (Heroes) on the paywarrant was not his bill. Accountant Leon Stout got the invoice on this bill and Terry Pettit noted it was for new vest required by VDOT to wear when flagging. Councilman Rickard inquired of Bill #18 (Reed’s Tire) what was wrong with the ton truck. Councilman Rickard was advised it was nothing wrong with the truck it had to have new tires. Accountant Leon Stout gave the body copies of the bill from Reed’s to review the charges. Councilman Stoneberger inquired of Bill #19 (Sheehy Ford) what was needed for the police car. Chief Foster noted it was for the new vehicle we received through the grant for installation of emergency equipment, window tint and decals. Chief Foster noted these items were not covered in the grant but feels we still came out alright. Motion was made by Leon Rickard, seconded by Richard Dorraugh that the paywarrant totaling $121,241.65 be paid. Passed Unanimously.
Terry Pettit presented the Town Managers Report at 7:55 pm. noting he has submitted a copy of the letter he sent to VDOT that satisfies their requirement to include a transportation plan in our Comprehensive Plan.
Mr. Pettit also noted Ronnie McCoy has agreed to serve on the Board of Zoning Appeals. Mr. Pettit noted we will need a motion from council to make this appointment.
Town Manager Pettit noted the problems we have been having with Well #1 for several weeks. Mr. Pettit continued noting Burner Well Drilling, Shenandoah Valley Electric Company and Burner Electric have all checked to see if they could find the problem and could not find it. Mr. Pettit noted finally the problem was found in the electrical box which can be fixed by Burner Electric and Well #4 is pumping grit and we need to raise the pump.
Mr. Pettit noted he will be meeting with VDOT to discuss the pedestrian walkways not covered by the Safe Route to School Grant and what can be done to insure safety.
Terry Pettit noted Holtzman Oil will hold a demonstration at the public works’ building to show the advantage and cost savings of converting vehicles to dual power, gasoline and LP gas. Mr. Pettit noted if anyone had time stop by on January 15th at 3 pm. to see this demonstration.
Mr. Pettit noted Acting County Administrator Bill Rolfe invited the local town managers to a meeting to open discussions between the towns and county for any issues they may have.
Mr. Pettit noted the report from ISO included in the packets on the study conducted of our fire department and water system. Mr. Pettit noted the result from the study is a determining factor in insurance premiums. Mr. Pettit noted the result was favorable for Stanley, rating us Class 5.
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Mr. Pettit noted the Public Works’ Report was included in the packets and noted Forest Atwood, our wastewater plant operator, had sinus surgery and will be off until the end of January.
Chief Timmy Foster presented his report at 8:10 pm. noting the department had been very busy with break-ins. Chief Foster noted there has been several business’ in town that have been broken in taking cash registers and cigarettes. Chief Foster noted he was glad to report they made arrests in these cases on Tuesday. Chief Foster noted his officers had done a really good job to solve these break-ins. Chief Foster noted arrests were also made on the other thefts, of mostly vehicle batteries, from local business’ as he had reported at last month’s meeting.
Chief Foster noted the day of the shooting at Sandy Hook Elementary he knew he had to do something at our own elementary school. Chief Foster noted he had officers respond to the school and advised them to make their presence known all around and inside of the school. Chief Foster noted he felt this would make the principal, teachers, students and parents feel more at ease. Chief Foster noted we have an officer at the school sometime every day and he appreciates this body’s support of him and his department.
The Recreation Report was presented in writing and Town Manager Pettit noted that Chuck Short was unable to attend the meeting due to basketball games. Mr. Pettit noted Chuck had been asked from a person associated with the Stanley Little League about using the hall for a fund raiser. Mr. Pettit noted they wanted to know if they could use it free of charge or if not what would be the fee. After some discussion Council noted due to using the heat and lights they would let them use the hall for $50.00. Mayor Purdham suggested that maybe we can do a little more for the Little League.
There was discussion on the replacing of the heater in the bathroom at the Ed Good Park due to the doors being left open. It was noted thermostats for the heaters should not be on the heaters but in the supply room we they can be monitored by our employees.
Mayor Purdham noted it was time for New Business.
Town Manager Terry Pettit noted it is time to renew our service contract with Southern Software which covers our utility billing system. Mr. Pettit noted the renewal fee did not increase this year and inquired if Council wishes to renew. After some discussion motion was made by Martha Graves, seconded by Leon Rickard to renew this service contract. Passed Unanimously.
Mr. Pettit noted the need to set a date for a mid-year budget review. After a brief discussion the date of February 6th at 7:30 pm. at the town office was set for the meeting.
Mr. Pettit noted due to the cost of the street sweeper we have gone over the loan amount
and need to open a short term note, for one year, in the amount of $8500.00. After much
discussion Motion was made by Leon Rickard, seconded by Mike Knight to allow Terry Pettit and Leon Stout to obtain an open note in the amount of $8500.00. Passed Unanimously.
Mr. Pettit noted the need to nominate Ronnie McCoy to serve on the Board of Zoning Appeals. Motion was made by Martha Graves, seconded by Richard Dorraugh to appoint Ronnie McCoy to serve on the Board of Zoning Appeals. Passed Unanimously.
Mayor Purdham noted if any Council person wishes to serve on a certain committee please advise him as he will have them complete by the February Council Meeting.
Mayor Purdham noted it was time for Public Comment. There being none, Motion was made at 8:50 pm. by Martha Graves, seconded by Bruce Stoneberger to adjourn the meeting. Passed Unanimously.
Douglas L. Purdham, Mayor Norma Cubbage, Clerk