December 2011 – Meeting Minutes
STANLEY TOWN OFFICE
Wednesday, December 7, 2011, 7:30 pm.
Vice-Mayor Leon Rickard called the meeting to order with the following Council Members in attendance Martha Graves, Bruce Stoneberger and Richard Dorraugh. Also in attendance were as follows: Town Manager Terry Pettit, Accountant Leon Stout, Police Chief Timmy Foster, Public Works Foreman Ronnie McCoy, and NSVRC representative Jill Keihn.
The Invocation was given by Councilwoman Graves and the Pledge of Allegiance was led by Councilman Stoneberger.
Vice-Mayor Rickard inquired if there were any changes or additions to the agenda as presented. Mr. Pettit also noted that Leon Stout needs to be appointed Temporary Clerk. The motion was made by Councilwoman Graves motion for Leon Stout to be made Temporary Clerk and accept the agenda as presented and was seconded by Councilman Stoneberger. Passed Unanimously.
Vice-Mayor Rickard recognized NRSVRC representative for a presentation. Ms. Kuehn noted that she was present to update the council on the progress of the wellhead protection and propose an ordinance. Ms. Kuehn passed out and reviewed information noting certain high-points about the well head protection. Ms. Kuehn also passed out a proposed ordinance. Ms. Kuehn noted that she was present to get feedback from the council. Ms. Kuehn informed the council that they need to decide how much area that will be secured under the wellhead protection. The protected area will have to have insurance for cleanup of the area in the case of a spill. The proposed ordinance is a rough draft to protect the good wells. The wells that are located in the county will have county input about the protection of those wells. The penalties will be the same in the flood plain. The final draft of the wellhead protection will have the same set of restrictions, but they plan on merging the prohibitions and restrictions. Ms. Kuehn passed out and reviewed a map of the affected areas of the wellhead protection. Ms. Kuehn thanked the Council for their time.
Ms. Kuehn left the meeting at 8:00 pm.
Mr. Pettit then gave the Old Business. Mr. Pettit noted that the survey work on the Chapel Village sewer project has begun. There were two residents who have committed to connecting to the sewer.
Mr. Pettit noted that he and Ronnie met with the Public Works Committee and discussed the dump truck bids that were received.
Mr. Pettit received a bio from Travis Wolf and all the information has been sent to the Page County Supervisors for approval. A copy of the bio was included in the council packets.
Mr. Pettit noted that he still needs a recommendation for names of citizens who may be interested in serving on the Board of Zoning Appeals.
Mr. Pettit noted that all the agreements between Agri-Sludge and the Town have been completed and DEQ has approved them to start picking up our sludge for land application. Agri-Sludge plans on starting sometime in January.
Vice-Rickard asked if there were any questions on the past minutes. Councilman Stoneberger inquired if a second estimate for the office ceiling painting and repair was done. Public Works Foreman Ronnie McCoy noted that the second estimate was higher than the first. Councilwoman Graves motioned to pass the past minutes and was seconded by Councilman Stoneberger. Passed Unanimously.
Vice- Mayor Rickard asked if there were any questions on the note to the financial statement and Paywarrant. Mr. Pettit passed out a revised note to the financial statements. Councilman Stoneberger asked if the general loan would be paid off in the upcoming month, Mr. Stout noted that it would. Councilman Stoneberger also asked about prepaids bill number 6, if that was for the ceiling repair and painting. Mr. Pettit noted that it was. Vice-Mayor Rickard asked if the Holtzan bill, paywarrant bill number 9, was for one month. Mr. Stout noted that it was. Vice-mayor Rickard also asked about prepaids bill number 14, if the portable toilets would stop being used. Mr. Pettit noted that they need to be used because the shelter bathrooms are not finished. Councilwoman Graves asked what the PYFL bill, prepaids bill number 11, was. Mr. Stout noted that the PYFL bill was a donation made by the town and the police department and it was an annual donation. After no further questions, Councilman Stoneberger motioned to pass the notes to the financial statement and Paywarrant totaling $ 97,587.40 and was seconded by Councilman Dorraugh. Passed Unanimously.
The Public Works Committee met and discussed the purchase of a new dump truck. Mr. Pettit noted that they had a meeting with the Finance Committee and they requested that the search for a dump truck be rebidded. The Council agreed with the request. Mr. Pettit also noted that we are not renewing the uniform contract that expires at the end of July 2012.
The Finance Committee discussed the Christmas bonus for the employees. It is the recommendation of the Committee to grant a $150 bonus to each employee. Councilwoman Graves motioned to allow the Christmas bonus and seconded by Councilman Stoneberger. Passed Unanimously.
The Finance Committee discussed the I & I project and recommended that the project be moved to spring because of current financial conditions.
The Finance Committee also discussed increasing the credit card spending limit. Mr. Pettit noted that at certain times of the year the credit limit on the credit card is being met. It is the request of the Committee to increase the credit card limit from $2,500 to $3,500. Councilwoman Graves motioned to increase the credit card limit and it was seconded by Councilman Dorraugh. Passed Unanimously.
Lastly, the Finance Committee recommends that spending of town funds be halted. Town funds are getting low and the budget will be tight for the next few months. Also, Councilman Knight will be looking at an estimate to replace the windows in the town office.
Public Works Foreman Ronnie McCoy presented the Public Works report. Mr. McCoy noted that there was nothing to report other then the continued work on the Judy Lane Project. Mr. McCoy also noted that he would recommend purchasing a used truck when purchasing a dump truck.
Police Chief Timmy Foster presented the Police report. Chief Foster noted that it has been a relatively quiet month. The department is preparing for the upcoming Christmas parade.
Mr. Pettit reported that the Recreation Director Chuck Short was not able to make the meeting. There is a recreation report included in the council packets.
Mr. Pettit gave the Town Manager’s Report. Mr. Pettit noted Littyle Utilities has submitted a bid on making repairs to the manholes that were found to be leaking.
Mr. Pettit has noted that the painting in the office has been completed and he and Councilman Knight will give a cost estimate on the window replacements at the meeting.
Mr. Pettit noted that Pioneer Bank has agreed to share some of the cost of decorating the Ed Good Park and we have received several good compliments on all of our Christmas lights this year.
Mr. Pettit noted that there is an update from Page County Technical Center on many of the programs they are offering enclosed in the Council packet.
Mr. Pettit noted that a copy of all the mandates that has been assembled by the Virginia Municipal League will be sent to the sub-committee Task Force for Local Government mandate Review that Governor McDonnell appointed.
Mr. Pettit noted that there is a letter enclosed from Scott Kudlas, DFEQ Director of the Office of Surface and Ground Water Supply Planning, advising the Town along with others who participated have met the required deadline for submission of the regional water plan.
Mr. Pettit noted that he will be attending as luncheon in Richmond on Monday where the town will be presented an award from the Virginia Dept. of Forestry for our tree planning project earlier this year.
Mr. Pettit noted that the Design the Sign contest has started and a winner will be picked at the January meeting.
Mr. Pettit Reminded the Council of the Luray Christmas Parade on Saturday, December 10th, at 6 p.m. He will need to know who will be participating.
Mr. Pettit noted that the Stanley Christmas Parade is on Wednesday, December 14th, at 6:30 p.m. and needs to know who will be participating.
Mr. Pettit noted that the Town Christmas Party is on Thursday, December 15th. We will meet at 6:00 p.m. and eat at 6:30 p.m.
There was no New Business.
There was no Public Comment.
Vice-Mayor Rickard adjourned the meeting at 9:00 p.m. The adjournment was motioned by Councilman Stoneberger and seconded by Councilman Graves. Passed Unanimously.
Leon Rickard, Vice-Mayor Leon Stout, Temporary Clerk