February 2012 – Meeting Minutes

Wednesday, February 08, 2012-7:30 pm.

Mayor Purdham called the meeting to order at 7:30 pm. with the following Council Members in attendance: Mike Knight, Bruce Stoneberger, Richard Dorraugh, Martha Graves and Leon Rickard. Town Manager Terry Pettit, Police Chief Tim Foster, Accountant Leon Stout, Public Works’ Foreman Ronnie McCoy and Clerk Norma Cubbage were also present at the meeting.

Mayor Purdham gave the Invocation and Councilman Rickard led the Pledge of Allegiance.

Mayor Purdham inquired if there were any additions or changes to the agenda presented for tonight’s meeting. There being none, Motion was made by Leon Rickard, seconded by Martha Graves to accept the proposed agenda. Passed Unanimously.

Town Manager Pettit directed the body’s attention to the Appreciation Award from the Stanley Rescue Squad presented to the Town and Council for allowing them to use the trail at Hawksbill Pool for a fund raiser.

Mayor Purdham inquired if there was any Old Business that needed to be discussed.

Town Manager Terry Pettit noted he has updates on several projects that are going on.
Mr. Pettit noted on the East Main Streetscape Project, the application has been mailed and we are just waiting for a reply.

Mr. Pettit noted on the Chapel Village Sewer Project we have run into a problem with easements, but feels it will work out, and therefore we will be able to proceed with this project.

Mr. Pettit also noted the Judy Lane Tank Project the paperwork has been submitted and should receive a reply sometime between March and May. Mr. Pettit noted this project was for finding the best location to place the tank and not anything else.

Town Manager Pettit noted the EDA Water Improvement Project probably will not work out because to qualify you have to have a business interested in locating in the area and we do not have anyone definite at this time.

Mr. Pettit noted Councilman Knight has a price for replacing the windows in the town office. Mr. Knight noted it would cost $590.00 per window which includes the window, installation and shelves. Council discussed this issue and advised the need to get another price to compare.

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Mr. Pettit stated he had been notified by the County Administrator that our EDA Representative, Travis Wolf has resigned from the Board due to taking a new job. Mr. Pettit noted he had been unable to reach Mr. Wolf to confirm. Mr. Pettit noted he has been seeking
someone who is interested in serving as the town’s representative on the EDA Board and he has finally found someone that is willing to serve. Mr. Pettit noted that person is Joni McCoy and that after he speaks to Mr. Wolf he can submit her name.

Mr. Pettit further noted he has found someone interested in serving on the Board of Zoning Appeals as we have a vacancy. Mr. Pettit noted Beverly (Bootsie) Breeden has stated he would be interested in serving on the board.

Mr. Pettit also noted he has the posters ready to begin the Design the Sign Contest but needs clarification on the prize. Mr. Pettit inquired if the prize was $250.00 cash or a Savings Bond. Council advised that if a design submitted was chosen the prize is $250.00 cash.

Mayor Purdham inquired if there were any additions or corrections to the Minutes from the previous month’s meeting as presented in writing. Mayor Purdham noted on page 2 to change Councilman to Councilwoman referring to Martha Graves. Motion was made by Bruce Stoneberger, seconded by Martha Graves to approve the Minutes of the previous month’s meeting as corrected. Passed Unanimously.

The Monthly Financial Statement and accompanying note were presented. Mayor Purdham noted an error in the Recreation Checkbook Balance therefore changing the amounts in the Total Checkbooks Balance and in Total Funds in Deposit Accounts. Councilwoman Graves inquired if the $10,000.00 has been transferred from the CIP Project Funds C.D. to the General Account. Town Accountant Stout noted it had been transferred.

The Monthly Paywarrant was presented. Councilman Knight inquired of the following:

Bill # 1 (Agri-Sludge) is this a new company – Town Manager Pettit noted this was the company we had discussed many months ago about allowing them to take our sludge, saving us $6.00 per ton.

Bill # 7 (Janney & Janney) how long was this bill for – Town Accountant Stout noted the bill was for 6 months.

Bill # 11 (Marlow Ford) what was repaired on the police car and which one was it – Chief Foster noted it was the 2005 Ford and the anti-lock brake system had to be replaced.

Bill # 20 (Reed’s Tire Center) what was done to the Town Manager vehicle – Accountant Leon Stout noted it was for inspection and the rotors turned.
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Bill # 24 (Stanley Auto) what was done to the trash truck that cost so much – Town
Manager Terry Pettit noted that was what they charged to tear the truck down to see what was wrong and when they found the problem then they informed us they didn’t have anyone that could repair it.

Motion was made by Leon Rickard, seconded by Richard Dorraugh that the Paywarrant totaling $125,271.41 be paid. Passed Unanimously.

Accountant Leon Stout left the meeting at 8:00 pm.

Town Manager Pettit noted the Public Works’ Committee met earlier to discuss the trash truck situation. Mr. Pettit noted Reed’s Tire quoted a price of $8,000.00 to repair the trash truck and after some discussion it was decided it was not worth repairing. Mr. Pettit noted we can sell the truck to try to re-coup some of our money. Mr. Pettit noted the loan from Rural Development can include a trash truck as long as we don’t exceed our limit. Mr. Pettit noted as of now we don’t have a dump truck either as the bed broke on our truck. Mr. Pettit noted public Works’ Foreman Ronnie McCoy purchased a bed for the dump truck and we are currently getting prices to have it put on. Mr. Pettit and Mr. McCoy noted they are in desperate need of a dump truck. Mr. Pettit inquired if they are able to find a dump truck as soon as possible if the body would allow the Finance Committee and the Public Works’ Committee working together to proceed with purchasing a truck and obtaining a loan at the best rate. Motion was made by Mike Knight, seconded by Leon Rickard to allow the same. Passed Unanimously.

Recreation Director Chuck Short arrived at the meeting at 8:10 pm.

Terry Pettit presented the Administrative Report noting Virginia Department of Transportation Safe Routes to School Program has awarded the Town $75,967.00 grant for improvements on Aylor Grubbs Avenue. Mr. Pettit noted this was a 100% grant with no matching funds from the Town.

Mr. Pettit noted he was working with the Northern Shenandoah Valley Planning District to update the Town’s and County’s Hazard Mitigation Plan.

Mr. Pettit noted he had received a request from Mrs. Janice Good to use the town parking lot for a relay for life fund-raiser. Motion was made by Leon Rickard, seconded by Richard Dorraugh to allow Mrs. Good the use of the parking lot.

Mr. Pettit noted there has been a change from the BP Station to the Exxon Station and we have applied for credit cards in order to get gas for the town vehicles. Mr. Pettit noted this is through Holtzman Oil and they are giving us a .02 per gallon discount.


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Mr. Pettit noted on January 1st DEQ implemented new regulations regarding lab certifications and we will now have to contract out some of the testing. Mr. Pettit noted it would have been very costly to meet the requirements necessary to complete this testing in house and feels it will save the town money sending the work to an outside lab.

Mr. Pettit noted he is continuing to work with the Broadband Committee on the broadband project.

Mr. Pettit reminded Council of the Workshop which is scheduled for Wednesday, February 22nd at the Hawksbill Cottage.

Mr. Pettit noted he has again been elected President of the Page County Fire and Rescue Association.

Public Works’ Foreman Ronnie McCoy addressed the body noting the have been working on the Judy Lane water line laying 4 pieces of pipe a day.

Mr. McCoy noted Hawksbill Diner was having a problem with very low water pressure and we were unable to find the leak that was probably causing the problem. Mr. McCoy stated the town purchased a pump to help get the Diner and other customers’ water through the week-end. Mr. McCoy noted the leak had to be in the creek and they were unable to find it so new line had to be put in and after several low pressure problems we got everybody fixed up.

Chief Timmy Foster presented his report beginning at 8:35 pm. noting his department has been working on the evidence room. Chief Foster noted he has been able to obtain body cameras for his officers to have the resources to be able to view an incident after the fact.

Councilman Knight noted he would appreciate more patrol on the Fire Lane in the Food Lion parking lot. Chief Foster noted he would take care of it.

Recreation Director Chuck Short addressed the body noting he had a big turnout for Boys Basketball. Mr. Short noted he didn’t know if it was just the right time or if the lower entry fees that had something to do with the turnout. Mr. Short noted he hoped to break even on the basketball season.

Recreation Director Short further noted we have been experiencing some problems with the bathrooms at the Ed Good Park. Mr. Short noted someone has been removing our paper products from both bathrooms. Mr. Short noted he has spent approximately $15.00 in paper supplies in the last two weeks. Mr. Short noted that we may need to consider installing cameras
outside to see who is doing this. Mr. Short also noted the bathrooms need to be checked every


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day. After further discussion it was noted the bathrooms would be monitored closer.

Mr. Short noted we had received an E-mail from All-Star Lodging on Tuesday (01/31/12) about the cottage being rented on Thursday (02/02/12). Mr. Short further noted the renters did not show and Mr. Pettit has not received any correspondence since the E-mail.

Mr. Short noted the Hawksbill Pool Sign needs to be replaced.

Mr. Short noted he had been approached by a youth group wanting to use the upstairs at the pool to work-out. Mr. Short noted they want to use it free of charge and he wasn’t sure it would work. Mayor Purdham noted we need to table it until March’s meeting.

Mayor Purdham inquired if there was any New Business.

Town Manager Terry Pettit noted we have received a request from Dylan Painter for a donation towards the AAU Basketball Team he is coaching. Mayor Purdham noted the need to table this request.

Motion was made at 9:15 pm. by Mike Knight, seconded by Richard Dorraugh to adjourn the meeting. Passed Unanimously.

________________________ ____________________________
Douglas L. Purdham, Mayor Norma Cubbage, Clerk