June 2012 – Meeting Minutes

PUBLIC HEARING – PROPOSED BUDGET FY 2012-2013

Wednesday, June 13, 2012, 7:00 pm.

Stanley Town Office

 

            Mayor Purdham called the hearing to order with the following Council Members present: Mike Knight, Bruce Stoneberger, Richard Dorraugh, Martha Graves and Leon Rickard. Other persons attending this hearing were as follows: Town Manager Terry Pettit, Accountant Leon Stout, Mike Uram, Rebecca Armstrong with Page News and Courier and Clerk Norma Cubbage.

 

            Town Manager Pettit read the notice as published in the Page News and Courier for two weeks prior to this hearing.

 

            The purpose of this hearing is to allow citizens of the Town of Stanley to express their views and comments on this issue.

 

            Town Manager Terry Pettit noted he has received no comments; written, e-mail or verbal on this issue.

 

             Mayor Purdham inquired if there were any comments from anyone in attendance.

 

            Mike Uram address the body presenting graphs with unemployment and inflation statics and the Town of Stanley’s Budget increases with comparisons to the other stats.  Mr. Uram noted his concerns that our increased budget will set rates in town that our citizens can’t afford. Mr. Uram noted he attended budget workshops and there was nothing mentioned about trying to obtain grants to help offset some of the town’s debt. Mr. Uram also noted we need to plan for the future and try to find other means for the town to grow without turning to annexation.  Mr. Uram also expressed his concern with the county’s reverse 911 system and the way it comes up on the caller ID as customers cannot determine who is calling and may not answer the call. Mr. Uram continued noting customers are taxed on their home phones as well as cell phones.  Town Manager Terry Pettit noted the county pays a fee for this service as he inquired about the town possibility having this service to notify customers when water services would be interrupted.

 

            Mayor Purdham thanked Mr. Uram for his concern, especially with the unemployment issue, but the towns expenses remain the same, and increases are necessary to make sure water and sewer services worked to the best of our ability.

 

            Mayor Purdham noted to Council that he had asked Terry Pettit and Leon Stout to prepare another budget taking out $10,000.00, eliminating the cigarette tax increase, one half of the water increase or one half of the sewer increase. Council discussed this proposal and decided to leave the budget as it stands, hoping not to have any increases in next year’s budget.

             

Councilman Knight expressed his concern with older customers who are on a fixed budget and could we find another way to lower their bills.  Mayor Purdham noted he had asked Terry Pettit to look into not passing this increase onto certain groups of water customers.

 

Mayor Purdham closed the Hearing on the Proposed Budget FY 2012-2013 at 7:15 pm.

PUBLIC HEARING- Capital Improvement Plan

Wednesday, June 13, 2012, 7:15 pm.

Stanley Town Office

 

            Mayor Purdham called the hearing to order with the following Council Members in attendance: Martha Graves, Leon Rickard, Mike Knight, Bruce Stoneberger and Richard Dorraugh. Also attending the Hearing were as follows: Town Manager Terry Pettit, Town Accountant Leon Stout, Chief  Timmy Foster, Clerk Norma Cubbage, Rebecca Armstrong with Page News and Courier and Mike Uram.

 

            The Clerk read the notice as published in the local paper for two weeks prior to this hearing. 

 

            The purpose of this hearing is to allow citizens to express their views and comments on this issue.

 

            Mr. Pettit noted he has received no comments or concerns on this issue in any form.

 

            Mayor Purdham inquired if there were any comments on this issue.  Mr. Uram again spoke noting his concern on the 63% increase on this year’s proposed CIP.  Mr. Uram wanted to know where does the town get this money. Mr. Pettit noted this was really only a wish list that the town has and this is necessary to go along with the budget.  Mr. Pettit then noted Council knows the town cannot afford everything on this list, but then decide which projects are the most important and what needs to be done first.  Mayor Purdham noted that a few years back when we had developers looking at land to build numerous homes on in town it became necessary to have a CIP in place in order to charge proffers.

 

            Mayor Purdham closed the Public Hearing at 7:30 pm.

 

 

 

 

REGULAR MEETING

Wednesday, June 13, 2012, 7:30 pm.

Stanley Town Office

 

           

            Mayor Purdham called the meeting to order with the following Council Members attending: Mike Knight, Bruce Stoneberger, Richard Dorraugh, Martha Graves and Leon Rickard. Also in attendance were as follows: Town Manager Terry Pettit, Accountant Leon Stout, Chief Timmy Foster, Clerk Norma Cubbage, Mike Uram and Rebecca Armstrong with Page News and Courier.      

             

            The Invocation was given by Mayor Purdham and the Pledge of Allegiance was led by Vice Mayor Rickard.

 

            Mayor Purdham inquired if there were any additions or corrections to the proposed Agenda for tonight’s meeting. There being none Motion was made by Martha Graves, seconded by Mike Knight to adopt the agenda as presented. Passed Unanimously.

 

            Mayor Purdham noted it was time for any Old Business that needs to be discussed at tonight’s meeting.

 

            Town Manager Terry Pettit noted the Design the Sign Contest winner is Janie Cubbage of Stanley, VA. Mr. Pettit noted he had met with Eddie Showalter and Chance Liscomb, Art Teacher for PCHS and they chose Mrs. Cubbage as the winner. Mr. Pettit noted all the proposed sign information has been sent to VDOT for final approval. Mr. Pettit noted as soon as we receive approval we will advertise for bids on the sign’s construction.

 

            Mr. Pettit noted updates on projects that Anderson Associates are working on for the town were enclosed in their packets.  Mr. Pettit noted the Chapel Village Sewer Project has been completed and we were able to have the sewer installed $7000.00 cheaper than originally thought. Mr. Pettit further noted we have had two (2) families hook up to sewer. Mr. Pettit noted the balance of the funding from the sewer project will be used on the Water Tank Project.

 

            Town Manager Pettit noted we hoped to soon hear from the Community Rural Development whether we can purchase a street sweeper. Mr. Pettit further noted the need to adopt a resolution which would allow him to purchase a street sweeper instead of a dump truck. Motion was made by Leon Rickard, seconded by Bruce Stoneberger to allow Town Manager Terry Pettit to continue with same. Passed Unanimously.

 

            Mr. Pettit noted we have received prices on the Industrial Sewer Lift Station Project and they are much less that we expected. Mr. Pettit noted total cost for the project is around $30,000.

 

            Town Manager Pettit noted the town attorney is still working on the 5-year ballpark lease.

 

 

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            Mayor Purdham inquired if there were any additions or corrections to the Minutes from the previous month’s meeting and the corrected Budget Workshop Minutes distributed before the

meeting. Motion was made by Leon Rickard, seconded by Richard Dorraugh to approve the Minutes and Budget Workshop Minutes as corrected. Passed Unanimously.

           

The Financial Statement was approved as presented.

 

            The monthly Paywarrant was presented with Councilman Rickard inquiring about Bill #5 (Burner Well Drilling) was this an old pump. Mr. Pettit noted the pump was about 10 years old. Councilman Stoneberger inquired about Bill #36 (Sprint) do we get a group price on these cell phones. Accountant Leon Stout noted we do get a discount. Councilwoman Graves inquired what work was done to the police cars at Bill #33 (Reed’s Tire Center). Police Chief Timmy Foster along with Leon Stout noted Officer Fadely’s car needed to replace the compressor and the Chief’s car needed new tires. Accountant Leon Stout also noted the Ton Truck also needed new tires. Councilwoman Graves noted the need to add donations to the Fire Department and Rescue Squad for this year to this paywarrant as we have funds to make them at this time. Motion was made by Martha Graves, seconded by Leon Rickard to add donation to town’s fire department and rescue squad to this month’s paywarrant. Passed Unanimously. Councilman Knight inquired if we have given up on picking up our own trash. Town Manager Pettit noted we have not and he has prices and locations on trash trucks and a few others figures together on this issue. Mr. Pettit noted we will meet with Waste Management on Wednesday, June 23rd and we can discuss this possibility after meeting with them.  Motion was made by Martha Graves, seconded by Richard Dorraugh that the paywarrant be accepted as amended totaling $194,136.87. Passed Unanimously.  

 

            Town Manager Pettit presented his Administrative Report at 7:50 pm. noting he has information, which copies were included in the packets, from the Virginia Department of Emergency Management on additional funds left over from several past disasters. Mr. Pettit noted he had spoken with a representative on the possibility of repairing the creek bank at the Hawksbill Recreation Park. Mr. Pettit noted the creek bank has eroded away near the east end of the pool and if not bank repair possibly a cement wall which they may fund. Mr. Pettit noted he has submitted a proposal and hopefully we will get funding to help with this project.

 

            Mr. Pettit noted he has contacted the Virginia Tourism Corporation on the possibility of placing a LOVE sign in the Ed Good Park similar to the one that was dedicated at the Luray Caverns. Mr. Pettit noted he has submitted a design for them to consider.

 

            Mr. Pettit further noted he has been working with the Northern Shenandoah Valley Planning District on a broadband grant that may consider an addition to the our library to be used as a computer network center for the public. Mr. Pettit noted we could receive 10 computers

 

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Covered by the grant would update and maintain for two years. Mr. Pettit noted if we were awarded the grant after the two year period we would be able to keep the computers but would be responsible for maintenance and updates. Mr. Pettit noted the grant is 100% funded and he will keep Council updated on this issue.

 

            Town Manager Pettit noted Pioneer Bank has completed all of the required items to the Deerfield Estates Lift Station in order for the town to take it over. Mr. Pettit further noted the only other requirement is an operations and maintenance manual which will have to be approved by DEQ.         

 

            Mr. Pettit noted the town has been awarded another Wellhead Protection Grant which is 100% funded. Mr. Pettit also noted this will pay for the fencing at Well #4 and the development of an Emergency Response Plan with Norfolk and Southern Railroad in case of a derailment.

 

            Mr. Pettit noted at the VML Town Session which he and Leon Stout had attended they were advised some of the new laws passed this year by general Assembly. Mr. Pettit noted copies of these laws were included in their packets and further noted this law that would allow the town to collect unpaid water and sewer bills from property owners left by renters.  Mr. Pettit noted the town would need to adopt an ordinance in order to be able to go this route.  

 

            Mr. Pettit noted he has started work on the VPDES permit for the discharge of the backwash water at the Hawksbill Recreation Pool.

 

            Town Manager Terry Pettit noted this year’s VML Conference will be held in Williamsburg on September 23rd thru 26th and any Council member wishing to attend let him know.

 

            Mr. Pettit noted we have collected a fair amount of items through bulk pick-up and it was suggested we hold an auction. Mr. Pettit further noted this would remove the items and the town could re-coup some of its money. The Body advised Mr. Pettit to proceed to set a date for this venture.    

 

            Mr. Pettit reminded Council of the work session and budget adoption Wednesday, June 20th at 7:00 pm.

 

            Mr. Pettit noted the need to hold the July meeting on the 18th due to Homecoming.

 

            Mr. Pettit presented a Public Works’ Report noting they have been painting the water tank on Honeyville Avenue, which is covered by our contract, and should be back on line by Friday.

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Mr. Pettit noted we are planning to work on Thursday night to make the switch from the 8 inch to the 10 inch water line on Judy Lane. Mr. Pettit noted if all goes well Judy Lane should have better water pressure on Friday morning.

 

            Chief Timmy Foster presented the Police Report noting the 1997 Ford car is in bad shape and should be taken out of service after Homecoming. Chief Foster noted his department has been able through the DRMO Website to obtain at no cost a 1998 Ford Expedition to replace the

 ’97 Ford. Chief Foster noted the vehicle has low mileage and is real good shape and will make a good spare car for the department. Chief Foster noted the only problem with this vehicle is it needs to be painted white to match the rest of our vehicles. Chief Foster noted he would use money from the sale of the ’97 Ford and from the car that is impounded to have the vehicle painted. Chief Foster further noted if the cost is more he would get it from donations or raise the money to cover the cost. After some discussion from Council about spending money on this vehicle Chief Foster was told he could proceed.

 

            Chief Foster noted the Click-It or Ticket Program has ended and was very successful as you could see from his report.

 

            Chief Foster noted he has notified the Virginia State Police and the Page County Sheriff’s Department and his department was ready for Homecoming.

 

            Chief Foster noted with Council’s approval the National Night Out will be held at the Hawksbill again this year on August 7th. Motion was made by Mike Knight, seconded by Bruce Stoneberger to approve National Night Out at the Hawksbill Recreation Park. Passed Unanimously. 

 

            The Recreation Report was presented in writing.

 

            Mayor Purdham noted it was time for New Business.

 

            Mr. Pettit noted the need to adopt a motion to proceed with the Mitigation Grant for improvements to the embankment around the Hawksbill Swimming Pool. Motion was made by Leon Rickard, seconded by Bruce Stoneberger to adopt the Motion to proceed. Passed Unanimously.

 

            Mr. Pettit noted the need to adopt the Wellhead Protection Grant. Motion was made by Bruce Stoneberger, and seconded by Martha Graves to proceed with the Wellhead Protection Grant. Passed Unanimously.

 

 

 

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Town Manager Pettit noted the need to adopt Section 115.2 of the Stanley Town Code Pertaining to Penalties for Motor Vehicle Statues Incorporated by Reference. Motion was made by Martha Graves, seconded by Mike Knight to adopt the attached State Code beginning July 01, 2012 through June 30, 2013. Passed Unanimously.                   

 

Mr. Pettit also noted the need to adopt the resolution for VRS. Motion was made by Mike Knight, seconded by Martha Graves to adopt the attached Virginia Retirement System Resolution. Passed Unanimously. 

 

            Clerk Norma Cubbage noted in order to put the Penalties for No Helmets at the Skatepark in the Code Book this body will have to pass an amendment to the ordinance already in place. Mrs. Cubbage noted she was unsure if we need to have a Public Hearing and would like to table until the July meeting. Council agreed to table this issue until the July meeting.   

 

            Motion was made at 8:42 pm. by Martha Graves, seconded by Mike Knight that the Town Council Convene in a Closed Meeting for the discussion of Legal Matters, as authorized by Virginia Code 2.2-311 Subsection A 7. Passed Unanimously.

 

            Motion was made at 9:00 pm. by Martha Graves, seconded by Leon Rickard that the Town Council leave the Closed Meeting and Return to Open Meeting.  Passed Unanimously.

 

             Mayor Purdham states the Council is now in Open Meeting.

 

            Motion was made by Martha Graves, seconded by Leon Rickard to Adopt a Resolution to Certify the Closed Meeting; the Meeting was held for purposes allowed under the Virginia Freedom of Information Act and that while in the Closed Meeting, only those matters identified in the Motion to hold a Closed Meeting were discussed.

 

VOTING FOR:                                                                             VOTING AGAINST: 

Mike Knight                                                                                    None

Bruce Stoneberger

Richard Dorraugh

Martha Graves

Leon Rickard

                                                                                                          Motion Carried.

 

Motion was made at 9:05 pm by Leon Rickard, seconded by Richard Dorraugh to adjourn this meeting. Passed Unanimously.

 

 

________________________                                      _________________________

Douglas L. Purdham, Mayor                                        Norma Cubbage, Clerk 

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WORKSHOP & SPECIAL TOWN MEETING

Wednesday, June 20th, 2012, 7:00 pm.              

Stanley Town Office

 

 

            Mayor Purdham called the meeting to order with the following Council members attending: Mike Knight, Bruce Stoneberger, Richard Dorraugh and Martha Graves. Also in attendance were as follows: Town Manager Terry Pettit, Public Works’ Foreman Ronnie McCoy, Lori Payne and Harvey Cotton with Waste Management, Mike Uram and Clerk Norma Cubbage.

 

            Vice-Mayor Rickard arrived at the meeting at 7:06 as well as Sewer Plant Operator Forest Atwood. 

 

            Lori Payne with Waste Management addressed the body noting she was here to give us information on our trash pick-up and hopefully find a way to keep us as customer while trying to save us money. Harvey Cotton with Waste Management passed out packets of information to the body for them to review. Ms. Payne noted she knows the town is looking for ways to save money as well all the other towns. Ms. Payne and Mr. Cotton went over figures they had compiled on the operating cost of 2 different trash trucks, insurance, man power and several other costs. Ms. Payne noted they have many programs available to the town and with them picking up our trash you have only one bill per month.

 

            Ms. Payne noted they want to keep the towns’ business and will work with them to keep it. Ms. Payne noted she looked at the rate for the town and noted they can work with the town and not wait until the contract in March. After some questions and much discussion about rates and contract lengths Ms. Payne noted they will work with the town to keep their business. Mr. Cotton noted he is working with substitute drivers on the routes so as to keep down any missed stops. Mr. Cotton noted his hoped we are pleased with the service and further noted he is working on the possibility of recycling in this area and hopes it will be soon.

 

            Mayor Purdham assured Mr. Cotton we are well pleased with the service and the drivers.

Mayor Purdham noted he has only heard good comments on the trash pick-up and the courteous drivers.

 

Earl Southerland and Mike Hammer with Patton, Harris and Rust arrived at the meeting at 7:25 pm.

 

            Mayor Purdham thanked Ms. Payne and Mr. Cotton for taking the time come to discuss this issue with the body. Ms. Payne and Mr. Cotton left the meeting at 7:30 pm.             

 

            Earl Sutherland and Mike Hammer then discussed the projected up-grades at the wastewater treatment plant. The upgrades are needed to meet the requirements set by DEQ that would allow the plant to increase the flow limits from .300 per day to .490 per day. Mr. Sutherland stated that the plant was being operated very efficiently but to meet the phosphorus and nitrogen levels set by DEQ additional testing will have to be conducted. Those will include

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adding ferric chloride by a small pump and the purchase of a trolling motor to place in the oxidization ditches. This cost will be around $5,000.00. Once the testing is complete, design work can begin on the proposed new sludge holding tank. Council gave Mr. Sutherland the go ahead to proceed with the testing needed and the design work for the tank.

 

Town Manager Terry Pettit noted the need to adopt the proposed 2012-2013 budget. Motion was made by Leon Rickard, seconded by Richard Dorraugh to adopt the tentative 2012-2013 budget with totals of $1,623,720.00 and to adopt the attached tax levies and the following increases for the fiscal year July 01, 2012 thru June 30, 2013:

 

VOTING FOR:                                                                   VOTING AGAINST:

Mike Knight                                                                          None  

Bruce Stoneberger

Richard Dorraugh

Leon Rickard

Martha Graves

 

                                                                                              MOTION CARRIED

 

 

            The proposed budget for 2012-2013 reflects no increases in real estate tax, personal property tax, business license, vehicle license, meals tax, lodging tax, pole tax or water connections.

 

            Following are the increases for the 2012-2013 Fiscal Year:

 

            Increase water bills by $1.00 per month

            Increase sewer bills by $2.00 per month  

            Increase cigarette tax from .15 cent to .20 cent

            Increase sewer facility fees by $500.00

 

 

 

            Motion was made by Leon Rickard, seconded by Mike Knight at 8:10 pm. to adjourn the meeting. Passed Unanimously.

 

 

 

 

_______________________                                                _______________________

Douglas L. Purdham, Mayor                                                Norma Cubbage, Clerk

 

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