March 2012 – Meeting Minutes

REGULAR MEETING

STANLEY TOWN OFFICE

Wednesday, March 14, 2012 – 7:30 pm.

 

 

            Mayor Purdham called the meeting to order at 7:30 pm with the following members attending: Mike Knight, Bruce Stoneberger and Martha Graves. Other persons in attendance are as follows: Briana Campbell with Luray/Page County Chamber of Commerce, Rebecca Armstrong with Page News and Courier, Town Manager Terry Pettit, Chief Tim Foster, Accountant Leon Stout, Public Works’ Foreman Ronnie McCoy and Clerk Norma Cubbage.

 

            Mayor Purdham gave the Invocation and Mike Knight led the Pledge of Allegiance.

 

            Mayor Purdham inquired if there were any additions or changes to the proposed agenda presented for tonight’s meeting. Motion was made by Bruce Stoneberger, seconded by Mike Knight to accept the agenda as presented. Passed Unanimously

 

            Briana Campbell addressed the body with some up-dates from the Chamber. Ms. Campbell noted all the numbers in phone calls, area walk-ins, and tourist walk-ins were significantly up already. Ms. Campbell noted this was unusual this early but it may be due to the warm winter we have had or just due to the fact of advertising the area.

 

            Ms. Campbell noted the Chamber has received a $50,000 matching Tourism Grant. Ms. Campbell noted this will assist in reaching more tourists letting them know all about our county and what it has to offer. Ms. Campbell noted this web page should be up by the end of May. Ms. Campbell thanked the body for allowing her to speak and left the meeting at 7:40 pm.

 

            Mayor Purdham noted it was time for Old Business that needs to be discussed.

 

            Town Manager Terry Pettit noted a copy of the report from Anderson & Anderson, Inc. on projects they are working on for the town was included in their packets for review.  

 

            Mr. Pettit noted our grant application for the water tank site study was turned down and  the Chapel Road Sewer Project has somewhat stalled as we are looking for funds to help with easements.

 

            Town Manager Pettit noted Joni McCoy has been approved by Page County Board of Supervisors to serve as the representative for the Town of Stanley’s on the EDA Board.

 

            Mr. Pettit also noted Page County Court has approved the council’s recommendation of Beverly Breeden to serve on the Board of Zoning Appeals.

 

            Mr. Pettit noted the Design the Sign Contest on the Town’s Gateway Sign Project is ready to begin and he has extended the deadline until Friday, April 06, 2012.

 

 

Continued Minutes 03/14/12

 

 

             Mayor Purdham inquired if there were any additions or corrections to the Minutes of the previous months’ meeting as presented in writing. Motion was made by Martha Graves, seconded by Mike Knight to approve the Minutes. Passed Unanimously

 

            The Monthly Financial Statement and accompanying note were approved as presented.

 

            The Monthly Paywarrant was presented with Councilwoman Graves inquiring about Bill #17 (Sir Excellence) what vehicle was repaired. Chief Tim Foster noted it was the 2007 Crown Vic and the anti-brake system needed repair. Chief Foster noted this mechanic gave us a lower hourly rate. Councilman Knight inquired of Bill #29 (Waste Management) is this a normal monthly trash bill and Bill #34 (YNBP) was the audit always this high. Accountant Leon Stout noted this was a regular monthly trash bill and the audit bill has been in this price range. Councilwoman Graves noted it depends on how much they have to do. There was some discussion on this issue and Town Manager Pettit noted we would contact Luray to get the details on their audit and cost. Motion was made by Martha Graves, seconded by Bruce Stoneberger that the paywarrant totaling $140,697.95 be paid. Passed Unanimously        

 

            Town Manager Terry Pettit noted the company where we purchased the trash truck is making some repairs as agreed upon before taking delivery. The purchase price is $21,000.00.

 

            Town Accountant Leon Stout left the meeting at 7:50 pm.

 

            Public Works’ Foreman Ronnie McCoy noted we have purchased a real nice dump truck for $17,500.00 but have not been able to locate another.  Mr. McCoy noted he would continue to look for a truck in our price range.

 

            Mayor Purdham noted there will be a 10 minute recess so that the body can look at the new dump truck.  

             Town Manager Terry Pettit and Public Works’ Foreman Ronnie McCoy noted they will be checking with the recycling center on a price for the old GMC dump truck and if we do not get what we feel is a fair price we will then put the vehicle out for bid.

 

             Mr. Pettit noted the Recreation Committee has met to discuss the pressure problems we are having with the bathroom commodes at the Ed Good Park. Mr. Pettit noted we can install new commodes which would cost about $300.00 each, a booster pump and tank which would cost approximately $600 or install a new 6” water line which will cost approximately $3500.00. Mr. Pettit noted the Recreation Committee has discussed this problem and are recommending we install the larger water line to the bathrooms to eliminate this problem. Councilwoman Graves inquired if we had funds available to put in the larger line. Town Manager Pettit noted he had checked with Accountant Leon Stout and he noted the funds were available. Council advised

 

(2)

 

Continued Minutes 03/14/12

 

 

Town Manager Pettit to get in touch with Mr. Timmy Rickard to make sure this new line will eliminate the problem. Mr. Pettit noted he would contact him. 

 

            Mr. Pettit noted persons have inquired about how nice it would be to have a sandbox and bench near the playground at the Ed Good Park. Mr. Pettit noted this had been discussed and Chuck Short noted he could build a sandbox for approximately $1,000.00 which will be cheaper than buying one. After some discussion on having a problem keeping dogs out of the sandbox and away from the children, it was noted the Lease Law is in effect at the Park.

 

            Mr. Pettit noted we have a donated Flag Pole to put up at the park so we can display the Virginia Flag as well as the American Flag. Mr. Pettit continued to note hopefully very soon we can add another pole and have our own town flag.

 

            Town Manager Pettit also noted we are getting ready to install cameras at the parking lot to try to help with any further vandalism.

 

            Terry Pettit noted we will have to advertise for lifeguards this year as Mr. Short noted several are not coming back for this pool season.

                                               

            Town Manager Terry Pettit noted the committee discussed the need to enforce the helmet law at the Skatepark.  After some discussion it was noted the need for a sign of the No Helmet No Skating Rule. Chief Tim Foster noted the fines will be as follows:                1st Time – Verbal Warning

            2nd Time – Fine of $25.00 *** if Helmet is purchased before Fine is Due, and receipt is presented Fine will be waived

            3rd Time – Expulsion from Skatepark        

 

            Mr. Terry Pettit presented his Administrative Report beginning at 8:25 pm. noting we are waiting for the paperwork from VDOT to proceed with the Safe Route to Schools Grant.

 

            Mr. Pettit noted after Council’s recommendation the letter he sent to Steve Hedrick with DEQ in reference to the Infiltration and Inflow work. Mr. Pettit noted he was glad to advise the Body that Mr. Hedrick accepted his recommendation for this work schedule.

 

            Mr. Pettit noted they are having major problems with the lift station at the Page County Technical Center. Mr. Pettit noted we have had Seal’s Septic to pump down the station every day as to not be in violation because the pump was gone. Mr. Pettit noted the pump was repaired quickly and we are up and running again but we need to plan now to put in a new lift station. Mr. Pettit noted it would cost anywhere from $50,000 to $60,000.

 

 

(3)

Continued Minutes 03/14/12

 

 

            Mr. Pettit noted the County turned down the radio grant to assist with the switch to narrow band and after finding that out he arranged to have a local radio dealer evaluate the town’s system. Mr. Pettit noted he was glad to hear the towns’ system was not a bad as he had thought. 

 

            Town Manager Pettit noted the Ed Good Park Committee is now working with Pioneer Bank to have fund-raisers for the walking trail. Mr. Pettit noted the have several events during the upcoming months.  

 

            Mr. Pettit noted a copy of a letter was included in their packet from the Page County High School Prom Committee requesting a donation.

 

            Mr. Pettit noted everyone should have received an invitation to Eric Cantor’s Annual Local Leaders Appreciation Breakfast at Graves Mountain Lodge. Mr. Pettit noted he will unable to attend as he will be VRWA Conference but noted Mayor Purdham is planning to attend if anyone is interested in going.

 

            Mr. Terry Pettit noted he had attended the Page County Board of Supervisors Budget workshop along with members of the Library Board. Mr. Pettit noted they went requesting funding for the Library for the upcoming year and noted it went very well.

 

            Town Manager Pettit noted he had spoken at the Luray/Page County Chamber of Commerce Annual Tourism Kick-Off on the upcoming events the Town of Stanley is offering.

 

            Mr. Pettit noted the Town will be recognized at a reception for our Forestry Award.

 

            Public Works Foreman Ronnie McCoy noted they had worked on Judy Lane Water Line and it was very wet.

 

            Mr. McCoy noted they had been busy with the problems at the Vo-Tech Lift Station.

 

            The Police Report was presented in writing as Chief Foster had an emergency and had to leave the meeting.

 

            The Recreation Report was presented in writing due to Mr. Short having basketball games.

 

            Mayor Purdham inquired if there was any New Business to be discussed.

 

 

 

 

(4)

 

Continued Minutes 03/14/12

 

 

            Mr. Pettit noted the need to schedule a Budget Workshop on Wednesday, March 28th at 7:00 pm. at the town office. Mr. Pettit noted representatives from Waste Management will be at the meeting to discuss trash collection.

 

            Mayor Purdham noted the concern in our town on the Post Office situation. Mayor Purdham noted this was very disturbing and so he contacted Richmond about this issue and has received a reply, which he distributed copies to the body. Mayor Purdham noted the reply states the mail carriers will work out of the Luray office but nothing else will change. The Mayor further noted the retail window and postal boxes will remain open.     

 

            Public Works Foreman Ronnie McCoy left the meeting at 9:05 pm.

 

            Motion was made at 9:05 pm. by Martha Graves, seconded by Mike Knight that the Town Council convene in a Closed Meeting for the discussion of legal Matters, as authorized by Virginia Code 2.2-311 Subsection A7. Passed Unanimously.

 

            Motion was made by Martha Graves, seconded by Mike Knight at 9:17 pm. that the Town Council leave the Closed Meeting and return to open Meeting. Passed Unanimously.

 

            Mayor Purdham states that the Town Council is now in open Meeting.

 

            Motion was made by Martha Graves, seconded by Bruce Stoneberger to adopt a Resolution to certify the Closed Meeting; the Meeting was held for purposes allowed under the Freedom of Information Act and that while in the Closed Meeting, only those matters identified in the Motion to hold a closed Meeting were discussed.

 

VOTING FOR:                                               VOTING AGAINST:                                              

            Mike Knight                                                      None

            Bruce Stoneberger

            Martha Graves

 

 

Absent from this meeting:

Leon Rickard

Richard Dorraugh

 

MOTION CARRIED.

 

 

 

 

(5)

Continued Minutes 03/14/12

 

 

            Council authorized Town Manger Terry Pettit to take the necessary means to collect the meals tax owed to the Town of Stanley.

 

            Motion was made by Martha Graves, seconded by Bruce Stoneberger at 9:20 pm. to adjourn this meeting. Passed Unanimously.

 

           

 

 

 

 

 

 

 

 

 

 

_________________________                                            ________________________

 Douglas L. Purdham, Mayor                                                Norma Cubbage, Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(6)

REGULAR MEETING

STANLEY TOWN OFFICE

Wednesday, March 14, 2012 – 7:30 pm.

 

 

            Mayor Purdham called the meeting to order at 7:30 pm with the following members attending: Mike Knight, Bruce Stoneberger and Martha Graves. Other persons in attendance are as follows: Briana Campbell with Luray/Page County Chamber of Commerce, Rebecca Armstrong with Page News and Courier, Town Manager Terry Pettit, Chief Tim Foster, Accountant Leon Stout, Public Works’ Foreman Ronnie McCoy and Clerk Norma Cubbage.

 

            Mayor Purdham gave the Invocation and Mike Knight led the Pledge of Allegiance.

 

            Mayor Purdham inquired if there were any additions or changes to the proposed agenda presented for tonight’s meeting. Motion was made by Bruce Stoneberger, seconded by Mike Knight to accept the agenda as presented. Passed Unanimously

 

            Briana Campbell addressed the body with some up-dates from the Chamber. Ms. Campbell noted all the numbers in phone calls, area walk-ins, and tourist walk-ins were significantly up already. Ms. Campbell noted this was unusual this early but it may be due to the warm winter we have had or just due to the fact of advertising the area.

 

            Ms. Campbell noted the Chamber has received a $50,000 matching Tourism Grant. Ms. Campbell noted this will assist in reaching more tourists letting them know all about our county and what it has to offer. Ms. Campbell noted this web page should be up by the end of May. Ms. Campbell thanked the body for allowing her to speak and left the meeting at 7:40 pm.

 

            Mayor Purdham noted it was time for Old Business that needs to be discussed.

 

            Town Manager Terry Pettit noted a copy of the report from Anderson & Anderson, Inc. on projects they are working on for the town was included in their packets for review.  

 

            Mr. Pettit noted our grant application for the water tank site study was turned down and  the Chapel Road Sewer Project has somewhat stalled as we are looking for funds to help with easements.

 

            Town Manager Pettit noted Joni McCoy has been approved by Page County Board of Supervisors to serve as the representative for the Town of Stanley’s on the EDA Board.

 

            Mr. Pettit also noted Page County Court has approved the council’s recommendation of Beverly Breeden to serve on the Board of Zoning Appeals.

 

            Mr. Pettit noted the Design the Sign Contest on the Town’s Gateway Sign Project is ready to begin and he has extended the deadline until Friday, April 06, 2012.

 

 

Continued Minutes 03/14/12

 

 

             Mayor Purdham inquired if there were any additions or corrections to the Minutes of the previous months’ meeting as presented in writing. Motion was made by Martha Graves, seconded by Mike Knight to approve the Minutes. Passed Unanimously

 

            The Monthly Financial Statement and accompanying note were approved as presented.

 

            The Monthly Paywarrant was presented with Councilwoman Graves inquiring about Bill #17 (Sir Excellence) what vehicle was repaired. Chief Tim Foster noted it was the 2007 Crown Vic and the anti-brake system needed repair. Chief Foster noted this mechanic gave us a lower hourly rate. Councilman Knight inquired of Bill #29 (Waste Management) is this a normal monthly trash bill and Bill #34 (YNBP) was the audit always this high. Accountant Leon Stout noted this was a regular monthly trash bill and the audit bill has been in this price range. Councilwoman Graves noted it depends on how much they have to do. There was some discussion on this issue and Town Manager Pettit noted we would contact Luray to get the details on their audit and cost. Motion was made by Martha Graves, seconded by Bruce Stoneberger that the paywarrant totaling $140,697.95 be paid. Passed Unanimously        

 

            Town Manager Terry Pettit noted the company where we purchased the trash truck is making some repairs as agreed upon before taking delivery. The purchase price is $21,000.00.

 

            Town Accountant Leon Stout left the meeting at 7:50 pm.

 

            Public Works’ Foreman Ronnie McCoy noted we have purchased a real nice dump truck for $17,500.00 but have not been able to locate another.  Mr. McCoy noted he would continue to look for a truck in our price range.

 

            Mayor Purdham noted there will be a 10 minute recess so that the body can look at the new dump truck.  

             Town Manager Terry Pettit and Public Works’ Foreman Ronnie McCoy noted they will be checking with the recycling center on a price for the old GMC dump truck and if we do not get what we feel is a fair price we will then put the vehicle out for bid.

 

             Mr. Pettit noted the Recreation Committee has met to discuss the pressure problems we are having with the bathroom commodes at the Ed Good Park. Mr. Pettit noted we can install new commodes which would cost about $300.00 each, a booster pump and tank which would cost approximately $600 or install a new 6” water line which will cost approximately $3500.00. Mr. Pettit noted the Recreation Committee has discussed this problem and are recommending we install the larger water line to the bathrooms to eliminate this problem. Councilwoman Graves inquired if we had funds available to put in the larger line. Town Manager Pettit noted he had checked with Accountant Leon Stout and he noted the funds were available. Council advised

 

(2)

 

Continued Minutes 03/14/12

 

 

Town Manager Pettit to get in touch with Mr. Timmy Rickard to make sure this new line will eliminate the problem. Mr. Pettit noted he would contact him. 

 

            Mr. Pettit noted persons have inquired about how nice it would be to have a sandbox and bench near the playground at the Ed Good Park. Mr. Pettit noted this had been discussed and Chuck Short noted he could build a sandbox for approximately $1,000.00 which will be cheaper than buying one. After some discussion on having a problem keeping dogs out of the sandbox and away from the children, it was noted the Lease Law is in effect at the Park.

 

            Mr. Pettit noted we have a donated Flag Pole to put up at the park so we can display the Virginia Flag as well as the American Flag. Mr. Pettit continued to note hopefully very soon we can add another pole and have our own town flag.

 

            Town Manager Pettit also noted we are getting ready to install cameras at the parking lot to try to help with any further vandalism.

 

            Terry Pettit noted we will have to advertise for lifeguards this year as Mr. Short noted several are not coming back for this pool season.

                                               

            Town Manager Terry Pettit noted the committee discussed the need to enforce the helmet law at the Skatepark.  After some discussion it was noted the need for a sign of the No Helmet No Skating Rule. Chief Tim Foster noted the fines will be as follows:                1st Time – Verbal Warning

            2nd Time – Fine of $25.00 *** if Helmet is purchased before Fine is Due, and receipt is presented Fine will be waived

            3rd Time – Expulsion from Skatepark        

 

            Mr. Terry Pettit presented his Administrative Report beginning at 8:25 pm. noting we are waiting for the paperwork from VDOT to proceed with the Safe Route to Schools Grant.

 

            Mr. Pettit noted after Council’s recommendation the letter he sent to Steve Hedrick with DEQ in reference to the Infiltration and Inflow work. Mr. Pettit noted he was glad to advise the Body that Mr. Hedrick accepted his recommendation for this work schedule.

 

            Mr. Pettit noted they are having major problems with the lift station at the Page County Technical Center. Mr. Pettit noted we have had Seal’s Septic to pump down the station every day as to not be in violation because the pump was gone. Mr. Pettit noted the pump was repaired quickly and we are up and running again but we need to plan now to put in a new lift station. Mr. Pettit noted it would cost anywhere from $50,000 to $60,000.

 

 

(3)

Continued Minutes 03/14/12

 

 

            Mr. Pettit noted the County turned down the radio grant to assist with the switch to narrow band and after finding that out he arranged to have a local radio dealer evaluate the town’s system. Mr. Pettit noted he was glad to hear the towns’ system was not a bad as he had thought. 

 

            Town Manager Pettit noted the Ed Good Park Committee is now working with Pioneer Bank to have fund-raisers for the walking trail. Mr. Pettit noted the have several events during the upcoming months.  

 

            Mr. Pettit noted a copy of a letter was included in their packet from the Page County High School Prom Committee requesting a donation.

 

            Mr. Pettit noted everyone should have received an invitation to Eric Cantor’s Annual Local Leaders Appreciation Breakfast at Graves Mountain Lodge. Mr. Pettit noted he will unable to attend as he will be VRWA Conference but noted Mayor Purdham is planning to attend if anyone is interested in going.

 

            Mr. Terry Pettit noted he had attended the Page County Board of Supervisors Budget workshop along with members of the Library Board. Mr. Pettit noted they went requesting funding for the Library for the upcoming year and noted it went very well.

 

            Town Manager Pettit noted he had spoken at the Luray/Page County Chamber of Commerce Annual Tourism Kick-Off on the upcoming events the Town of Stanley is offering.

 

            Mr. Pettit noted the Town will be recognized at a reception for our Forestry Award.

 

            Public Works Foreman Ronnie McCoy noted they had worked on Judy Lane Water Line and it was very wet.

 

            Mr. McCoy noted they had been busy with the problems at the Vo-Tech Lift Station.

 

            The Police Report was presented in writing as Chief Foster had an emergency and had to leave the meeting.

 

            The Recreation Report was presented in writing due to Mr. Short having basketball games.

 

            Mayor Purdham inquired if there was any New Business to be discussed.

 

 

 

 

(4)

 

Continued Minutes 03/14/12

 

 

            Mr. Pettit noted the need to schedule a Budget Workshop on Wednesday, March 28th at 7:00 pm. at the town office. Mr. Pettit noted representatives from Waste Management will be at the meeting to discuss trash collection.

 

            Mayor Purdham noted the concern in our town on the Post Office situation. Mayor Purdham noted this was very disturbing and so he contacted Richmond about this issue and has received a reply, which he distributed copies to the body. Mayor Purdham noted the reply states the mail carriers will work out of the Luray office but nothing else will change. The Mayor further noted the retail window and postal boxes will remain open.     

 

            Public Works Foreman Ronnie McCoy left the meeting at 9:05 pm.

 

            Motion was made at 9:05 pm. by Martha Graves, seconded by Mike Knight that the Town Council convene in a Closed Meeting for the discussion of legal Matters, as authorized by Virginia Code 2.2-311 Subsection A7. Passed Unanimously.

 

            Motion was made by Martha Graves, seconded by Mike Knight at 9:17 pm. that the Town Council leave the Closed Meeting and return to open Meeting. Passed Unanimously.

 

            Mayor Purdham states that the Town Council is now in open Meeting.

 

            Motion was made by Martha Graves, seconded by Bruce Stoneberger to adopt a Resolution to certify the Closed Meeting; the Meeting was held for purposes allowed under the Freedom of Information Act and that while in the Closed Meeting, only those matters identified in the Motion to hold a closed Meeting were discussed.

 

VOTING FOR:                                               VOTING AGAINST:                                              

            Mike Knight                                                      None

            Bruce Stoneberger

            Martha Graves

 

 

Absent from this meeting:

Leon Rickard

Richard Dorraugh

 

MOTION CARRIED.

 

 

 

 

(5)

Continued Minutes 03/14/12

 

 

            Council authorized Town Manger Terry Pettit to take the necessary means to collect the meals tax owed to the Town of Stanley.

 

            Motion was made by Martha Graves, seconded by Bruce Stoneberger at 9:20 pm. to adjourn this meeting. Passed Unanimously.

 

           

 

 

 

 

 

 

 

 

 

 

_________________________                                            ________________________

 Douglas L. Purdham, Mayor                                                Norma Cubbage, Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(6)

REGULAR MEETING

STANLEY TOWN OFFICE

Wednesday, March 14, 2012 – 7:30 pm.

 

 

            Mayor Purdham called the meeting to order at 7:30 pm with the following members attending: Mike Knight, Bruce Stoneberger and Martha Graves. Other persons in attendance are as follows: Briana Campbell with Luray/Page County Chamber of Commerce, Rebecca Armstrong with Page News and Courier, Town Manager Terry Pettit, Chief Tim Foster, Accountant Leon Stout, Public Works’ Foreman Ronnie McCoy and Clerk Norma Cubbage.

 

            Mayor Purdham gave the Invocation and Mike Knight led the Pledge of Allegiance.

 

            Mayor Purdham inquired if there were any additions or changes to the proposed agenda presented for tonight’s meeting. Motion was made by Bruce Stoneberger, seconded by Mike Knight to accept the agenda as presented. Passed Unanimously

 

            Briana Campbell addressed the body with some up-dates from the Chamber. Ms. Campbell noted all the numbers in phone calls, area walk-ins, and tourist walk-ins were significantly up already. Ms. Campbell noted this was unusual this early but it may be due to the warm winter we have had or just due to the fact of advertising the area.

 

            Ms. Campbell noted the Chamber has received a $50,000 matching Tourism Grant. Ms. Campbell noted this will assist in reaching more tourists letting them know all about our county and what it has to offer. Ms. Campbell noted this web page should be up by the end of May. Ms. Campbell thanked the body for allowing her to speak and left the meeting at 7:40 pm.

 

            Mayor Purdham noted it was time for Old Business that needs to be discussed.

 

            Town Manager Terry Pettit noted a copy of the report from Anderson & Anderson, Inc. on projects they are working on for the town was included in their packets for review.  

 

            Mr. Pettit noted our grant application for the water tank site study was turned down and  the Chapel Road Sewer Project has somewhat stalled as we are looking for funds to help with easements.

 

            Town Manager Pettit noted Joni McCoy has been approved by Page County Board of Supervisors to serve as the representative for the Town of Stanley’s on the EDA Board.

 

            Mr. Pettit also noted Page County Court has approved the council’s recommendation of Beverly Breeden to serve on the Board of Zoning Appeals.

 

            Mr. Pettit noted the Design the Sign Contest on the Town’s Gateway Sign Project is ready to begin and he has extended the deadline until Friday, April 06, 2012.

 

 

Continued Minutes 03/14/12

 

 

             Mayor Purdham inquired if there were any additions or corrections to the Minutes of the previous months’ meeting as presented in writing. Motion was made by Martha Graves, seconded by Mike Knight to approve the Minutes. Passed Unanimously

 

            The Monthly Financial Statement and accompanying note were approved as presented.

 

            The Monthly Paywarrant was presented with Councilwoman Graves inquiring about Bill #17 (Sir Excellence) what vehicle was repaired. Chief Tim Foster noted it was the 2007 Crown Vic and the anti-brake system needed repair. Chief Foster noted this mechanic gave us a lower hourly rate. Councilman Knight inquired of Bill #29 (Waste Management) is this a normal monthly trash bill and Bill #34 (YNBP) was the audit always this high. Accountant Leon Stout noted this was a regular monthly trash bill and the audit bill has been in this price range. Councilwoman Graves noted it depends on how much they have to do. There was some discussion on this issue and Town Manager Pettit noted we would contact Luray to get the details on their audit and cost. Motion was made by Martha Graves, seconded by Bruce Stoneberger that the paywarrant totaling $140,697.95 be paid. Passed Unanimously        

 

            Town Manager Terry Pettit noted the company where we purchased the trash truck is making some repairs as agreed upon before taking delivery. The purchase price is $21,000.00.

 

            Town Accountant Leon Stout left the meeting at 7:50 pm.

 

            Public Works’ Foreman Ronnie McCoy noted we have purchased a real nice dump truck for $17,500.00 but have not been able to locate another.  Mr. McCoy noted he would continue to look for a truck in our price range.

 

            Mayor Purdham noted there will be a 10 minute recess so that the body can look at the new dump truck.  

             Town Manager Terry Pettit and Public Works’ Foreman Ronnie McCoy noted they will be checking with the recycling center on a price for the old GMC dump truck and if we do not get what we feel is a fair price we will then put the vehicle out for bid.

 

             Mr. Pettit noted the Recreation Committee has met to discuss the pressure problems we are having with the bathroom commodes at the Ed Good Park. Mr. Pettit noted we can install new commodes which would cost about $300.00 each, a booster pump and tank which would cost approximately $600 or install a new 6” water line which will cost approximately $3500.00. Mr. Pettit noted the Recreation Committee has discussed this problem and are recommending we install the larger water line to the bathrooms to eliminate this problem. Councilwoman Graves inquired if we had funds available to put in the larger line. Town Manager Pettit noted he had checked with Accountant Leon Stout and he noted the funds were available. Council advised

 

(2)

 

Continued Minutes 03/14/12

 

 

Town Manager Pettit to get in touch with Mr. Timmy Rickard to make sure this new line will eliminate the problem. Mr. Pettit noted he would contact him. 

 

            Mr. Pettit noted persons have inquired about how nice it would be to have a sandbox and bench near the playground at the Ed Good Park. Mr. Pettit noted this had been discussed and Chuck Short noted he could build a sandbox for approximately $1,000.00 which will be cheaper than buying one. After some discussion on having a problem keeping dogs out of the sandbox and away from the children, it was noted the Lease Law is in effect at the Park.

 

            Mr. Pettit noted we have a donated Flag Pole to put up at the park so we can display the Virginia Flag as well as the American Flag. Mr. Pettit continued to note hopefully very soon we can add another pole and have our own town flag.

 

            Town Manager Pettit also noted we are getting ready to install cameras at the parking lot to try to help with any further vandalism.

 

            Terry Pettit noted we will have to advertise for lifeguards this year as Mr. Short noted several are not coming back for this pool season.

                                               

            Town Manager Terry Pettit noted the committee discussed the need to enforce the helmet law at the Skatepark.  After some discussion it was noted the need for a sign of the No Helmet No Skating Rule. Chief Tim Foster noted the fines will be as follows:                1st Time – Verbal Warning

            2nd Time – Fine of $25.00 *** if Helmet is purchased before Fine is Due, and receipt is presented Fine will be waived

            3rd Time – Expulsion from Skatepark        

 

            Mr. Terry Pettit presented his Administrative Report beginning at 8:25 pm. noting we are waiting for the paperwork from VDOT to proceed with the Safe Route to Schools Grant.

 

            Mr. Pettit noted after Council’s recommendation the letter he sent to Steve Hedrick with DEQ in reference to the Infiltration and Inflow work. Mr. Pettit noted he was glad to advise the Body that Mr. Hedrick accepted his recommendation for this work schedule.

 

            Mr. Pettit noted they are having major problems with the lift station at the Page County Technical Center. Mr. Pettit noted we have had Seal’s Septic to pump down the station every day as to not be in violation because the pump was gone. Mr. Pettit noted the pump was repaired quickly and we are up and running again but we need to plan now to put in a new lift station. Mr. Pettit noted it would cost anywhere from $50,000 to $60,000.

 

 

(3)

Continued Minutes 03/14/12

 

 

            Mr. Pettit noted the County turned down the radio grant to assist with the switch to narrow band and after finding that out he arranged to have a local radio dealer evaluate the town’s system. Mr. Pettit noted he was glad to hear the towns’ system was not a bad as he had thought. 

 

            Town Manager Pettit noted the Ed Good Park Committee is now working with Pioneer Bank to have fund-raisers for the walking trail. Mr. Pettit noted the have several events during the upcoming months.  

 

            Mr. Pettit noted a copy of a letter was included in their packet from the Page County High School Prom Committee requesting a donation.

 

            Mr. Pettit noted everyone should have received an invitation to Eric Cantor’s Annual Local Leaders Appreciation Breakfast at Graves Mountain Lodge. Mr. Pettit noted he will unable to attend as he will be VRWA Conference but noted Mayor Purdham is planning to attend if anyone is interested in going.

 

            Mr. Terry Pettit noted he had attended the Page County Board of Supervisors Budget workshop along with members of the Library Board. Mr. Pettit noted they went requesting funding for the Library for the upcoming year and noted it went very well.

 

            Town Manager Pettit noted he had spoken at the Luray/Page County Chamber of Commerce Annual Tourism Kick-Off on the upcoming events the Town of Stanley is offering.

 

            Mr. Pettit noted the Town will be recognized at a reception for our Forestry Award.

 

            Public Works Foreman Ronnie McCoy noted they had worked on Judy Lane Water Line and it was very wet.

 

            Mr. McCoy noted they had been busy with the problems at the Vo-Tech Lift Station.

 

            The Police Report was presented in writing as Chief Foster had an emergency and had to leave the meeting.

 

            The Recreation Report was presented in writing due to Mr. Short having basketball games.

 

            Mayor Purdham inquired if there was any New Business to be discussed.

 

 

 

 

(4)

 

Continued Minutes 03/14/12

 

 

            Mr. Pettit noted the need to schedule a Budget Workshop on Wednesday, March 28th at 7:00 pm. at the town office. Mr. Pettit noted representatives from Waste Management will be at the meeting to discuss trash collection.

 

            Mayor Purdham noted the concern in our town on the Post Office situation. Mayor Purdham noted this was very disturbing and so he contacted Richmond about this issue and has received a reply, which he distributed copies to the body. Mayor Purdham noted the reply states the mail carriers will work out of the Luray office but nothing else will change. The Mayor further noted the retail window and postal boxes will remain open.     

 

            Public Works Foreman Ronnie McCoy left the meeting at 9:05 pm.

 

            Motion was made at 9:05 pm. by Martha Graves, seconded by Mike Knight that the Town Council convene in a Closed Meeting for the discussion of legal Matters, as authorized by Virginia Code 2.2-311 Subsection A7. Passed Unanimously.

 

            Motion was made by Martha Graves, seconded by Mike Knight at 9:17 pm. that the Town Council leave the Closed Meeting and return to open Meeting. Passed Unanimously.

 

            Mayor Purdham states that the Town Council is now in open Meeting.

 

            Motion was made by Martha Graves, seconded by Bruce Stoneberger to adopt a Resolution to certify the Closed Meeting; the Meeting was held for purposes allowed under the Freedom of Information Act and that while in the Closed Meeting, only those matters identified in the Motion to hold a closed Meeting were discussed.

 

VOTING FOR:                                               VOTING AGAINST:                                              

            Mike Knight                                                      None

            Bruce Stoneberger

            Martha Graves

 

 

Absent from this meeting:

Leon Rickard

Richard Dorraugh

 

MOTION CARRIED.

 

 

 

 

(5)

Continued Minutes 03/14/12

 

 

            Council authorized Town Manger Terry Pettit to take the necessary means to collect the meals tax owed to the Town of Stanley.

 

            Motion was made by Martha Graves, seconded by Bruce Stoneberger at 9:20 pm. to adjourn this meeting. Passed Unanimously.

 

           

 

 

 

 

 

 

 

 

 

 

_________________________                                            ________________________

 Douglas L. Purdham, Mayor                                                Norma Cubbage, Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(6)

REGULAR MEETING

STANLEY TOWN OFFICE

Wednesday, March 14, 2012 – 7:30 pm.

 

 

            Mayor Purdham called the meeting to order at 7:30 pm with the following members attending: Mike Knight, Bruce Stoneberger and Martha Graves. Other persons in attendance are as follows: Briana Campbell with Luray/Page County Chamber of Commerce, Rebecca Armstrong with Page News and Courier, Town Manager Terry Pettit, Chief Tim Foster, Accountant Leon Stout, Public Works’ Foreman Ronnie McCoy and Clerk Norma Cubbage.

 

            Mayor Purdham gave the Invocation and Mike Knight led the Pledge of Allegiance.

 

            Mayor Purdham inquired if there were any additions or changes to the proposed agenda presented for tonight’s meeting. Motion was made by Bruce Stoneberger, seconded by Mike Knight to accept the agenda as presented. Passed Unanimously

 

            Briana Campbell addressed the body with some up-dates from the Chamber. Ms. Campbell noted all the numbers in phone calls, area walk-ins, and tourist walk-ins were significantly up already. Ms. Campbell noted this was unusual this early but it may be due to the warm winter we have had or just due to the fact of advertising the area.

 

            Ms. Campbell noted the Chamber has received a $50,000 matching Tourism Grant. Ms. Campbell noted this will assist in reaching more tourists letting them know all about our county and what it has to offer. Ms. Campbell noted this web page should be up by the end of May. Ms. Campbell thanked the body for allowing her to speak and left the meeting at 7:40 pm.

 

            Mayor Purdham noted it was time for Old Business that needs to be discussed.

 

            Town Manager Terry Pettit noted a copy of the report from Anderson & Anderson, Inc. on projects they are working on for the town was included in their packets for review.  

 

            Mr. Pettit noted our grant application for the water tank site study was turned down and  the Chapel Road Sewer Project has somewhat stalled as we are looking for funds to help with easements.

 

            Town Manager Pettit noted Joni McCoy has been approved by Page County Board of Supervisors to serve as the representative for the Town of Stanley’s on the EDA Board.

 

            Mr. Pettit also noted Page County Court has approved the council’s recommendation of Beverly Breeden to serve on the Board of Zoning Appeals.

 

            Mr. Pettit noted the Design the Sign Contest on the Town’s Gateway Sign Project is ready to begin and he has extended the deadline until Friday, April 06, 2012.

 

 

Continued Minutes 03/14/12

 

 

             Mayor Purdham inquired if there were any additions or corrections to the Minutes of the previous months’ meeting as presented in writing. Motion was made by Martha Graves, seconded by Mike Knight to approve the Minutes. Passed Unanimously

 

            The Monthly Financial Statement and accompanying note were approved as presented.

 

            The Monthly Paywarrant was presented with Councilwoman Graves inquiring about Bill #17 (Sir Excellence) what vehicle was repaired. Chief Tim Foster noted it was the 2007 Crown Vic and the anti-brake system needed repair. Chief Foster noted this mechanic gave us a lower hourly rate. Councilman Knight inquired of Bill #29 (Waste Management) is this a normal monthly trash bill and Bill #34 (YNBP) was the audit always this high. Accountant Leon Stout noted this was a regular monthly trash bill and the audit bill has been in this price range. Councilwoman Graves noted it depends on how much they have to do. There was some discussion on this issue and Town Manager Pettit noted we would contact Luray to get the details on their audit and cost. Motion was made by Martha Graves, seconded by Bruce Stoneberger that the paywarrant totaling $140,697.95 be paid. Passed Unanimously        

 

            Town Manager Terry Pettit noted the company where we purchased the trash truck is making some repairs as agreed upon before taking delivery. The purchase price is $21,000.00.

 

            Town Accountant Leon Stout left the meeting at 7:50 pm.

 

            Public Works’ Foreman Ronnie McCoy noted we have purchased a real nice dump truck for $17,500.00 but have not been able to locate another.  Mr. McCoy noted he would continue to look for a truck in our price range.

 

            Mayor Purdham noted there will be a 10 minute recess so that the body can look at the new dump truck.  

             Town Manager Terry Pettit and Public Works’ Foreman Ronnie McCoy noted they will be checking with the recycling center on a price for the old GMC dump truck and if we do not get what we feel is a fair price we will then put the vehicle out for bid.

 

             Mr. Pettit noted the Recreation Committee has met to discuss the pressure problems we are having with the bathroom commodes at the Ed Good Park. Mr. Pettit noted we can install new commodes which would cost about $300.00 each, a booster pump and tank which would cost approximately $600 or install a new 6” water line which will cost approximately $3500.00. Mr. Pettit noted the Recreation Committee has discussed this problem and are recommending we install the larger water line to the bathrooms to eliminate this problem. Councilwoman Graves inquired if we had funds available to put in the larger line. Town Manager Pettit noted he had checked with Accountant Leon Stout and he noted the funds were available. Council advised

 

(2)

 

Continued Minutes 03/14/12

 

 

Town Manager Pettit to get in touch with Mr. Timmy Rickard to make sure this new line will eliminate the problem. Mr. Pettit noted he would contact him. 

 

            Mr. Pettit noted persons have inquired about how nice it would be to have a sandbox and bench near the playground at the Ed Good Park. Mr. Pettit noted this had been discussed and Chuck Short noted he could build a sandbox for approximately $1,000.00 which will be cheaper than buying one. After some discussion on having a problem keeping dogs out of the sandbox and away from the children, it was noted the Lease Law is in effect at the Park.

 

            Mr. Pettit noted we have a donated Flag Pole to put up at the park so we can display the Virginia Flag as well as the American Flag. Mr. Pettit continued to note hopefully very soon we can add another pole and have our own town flag.

 

            Town Manager Pettit also noted we are getting ready to install cameras at the parking lot to try to help with any further vandalism.

 

            Terry Pettit noted we will have to advertise for lifeguards this year as Mr. Short noted several are not coming back for this pool season.

                                               

            Town Manager Terry Pettit noted the committee discussed the need to enforce the helmet law at the Skatepark.  After some discussion it was noted the need for a sign of the No Helmet No Skating Rule. Chief Tim Foster noted the fines will be as follows:                1st Time – Verbal Warning

            2nd Time – Fine of $25.00 *** if Helmet is purchased before Fine is Due, and receipt is presented Fine will be waived

            3rd Time – Expulsion from Skatepark        

 

            Mr. Terry Pettit presented his Administrative Report beginning at 8:25 pm. noting we are waiting for the paperwork from VDOT to proceed with the Safe Route to Schools Grant.

 

            Mr. Pettit noted after Council’s recommendation the letter he sent to Steve Hedrick with DEQ in reference to the Infiltration and Inflow work. Mr. Pettit noted he was glad to advise the Body that Mr. Hedrick accepted his recommendation for this work schedule.

 

            Mr. Pettit noted they are having major problems with the lift station at the Page County Technical Center. Mr. Pettit noted we have had Seal’s Septic to pump down the station every day as to not be in violation because the pump was gone. Mr. Pettit noted the pump was repaired quickly and we are up and running again but we need to plan now to put in a new lift station. Mr. Pettit noted it would cost anywhere from $50,000 to $60,000.

 

 

(3)

Continued Minutes 03/14/12

 

 

            Mr. Pettit noted the County turned down the radio grant to assist with the switch to narrow band and after finding that out he arranged to have a local radio dealer evaluate the town’s system. Mr. Pettit noted he was glad to hear the towns’ system was not a bad as he had thought. 

 

            Town Manager Pettit noted the Ed Good Park Committee is now working with Pioneer Bank to have fund-raisers for the walking trail. Mr. Pettit noted the have several events during the upcoming months.  

 

            Mr. Pettit noted a copy of a letter was included in their packet from the Page County High School Prom Committee requesting a donation.

 

            Mr. Pettit noted everyone should have received an invitation to Eric Cantor’s Annual Local Leaders Appreciation Breakfast at Graves Mountain Lodge. Mr. Pettit noted he will unable to attend as he will be VRWA Conference but noted Mayor Purdham is planning to attend if anyone is interested in going.

 

            Mr. Terry Pettit noted he had attended the Page County Board of Supervisors Budget workshop along with members of the Library Board. Mr. Pettit noted they went requesting funding for the Library for the upcoming year and noted it went very well.

 

            Town Manager Pettit noted he had spoken at the Luray/Page County Chamber of Commerce Annual Tourism Kick-Off on the upcoming events the Town of Stanley is offering.

 

            Mr. Pettit noted the Town will be recognized at a reception for our Forestry Award.

 

            Public Works Foreman Ronnie McCoy noted they had worked on Judy Lane Water Line and it was very wet.

 

            Mr. McCoy noted they had been busy with the problems at the Vo-Tech Lift Station.

 

            The Police Report was presented in writing as Chief Foster had an emergency and had to leave the meeting.

 

            The Recreation Report was presented in writing due to Mr. Short having basketball games.

 

            Mayor Purdham inquired if there was any New Business to be discussed.

 

 

 

 

(4)

 

Continued Minutes 03/14/12

 

 

            Mr. Pettit noted the need to schedule a Budget Workshop on Wednesday, March 28th at 7:00 pm. at the town office. Mr. Pettit noted representatives from Waste Management will be at the meeting to discuss trash collection.

 

            Mayor Purdham noted the concern in our town on the Post Office situation. Mayor Purdham noted this was very disturbing and so he contacted Richmond about this issue and has received a reply, which he distributed copies to the body. Mayor Purdham noted the reply states the mail carriers will work out of the Luray office but nothing else will change. The Mayor further noted the retail window and postal boxes will remain open.     

 

            Public Works Foreman Ronnie McCoy left the meeting at 9:05 pm.

 

            Motion was made at 9:05 pm. by Martha Graves, seconded by Mike Knight that the Town Council convene in a Closed Meeting for the discussion of legal Matters, as authorized by Virginia Code 2.2-311 Subsection A7. Passed Unanimously.

 

            Motion was made by Martha Graves, seconded by Mike Knight at 9:17 pm. that the Town Council leave the Closed Meeting and return to open Meeting. Passed Unanimously.

 

            Mayor Purdham states that the Town Council is now in open Meeting.

 

            Motion was made by Martha Graves, seconded by Bruce Stoneberger to adopt a Resolution to certify the Closed Meeting; the Meeting was held for purposes allowed under the Freedom of Information Act and that while in the Closed Meeting, only those matters identified in the Motion to hold a closed Meeting were discussed.

 

VOTING FOR:                                               VOTING AGAINST:                                              

            Mike Knight                                                      None

            Bruce Stoneberger

            Martha Graves

 

 

Absent from this meeting:

Leon Rickard

Richard Dorraugh

 

MOTION CARRIED.

 

 

 

 

(5)

Continued Minutes 03/14/12

 

 

            Council authorized Town Manger Terry Pettit to take the necessary means to collect the meals tax owed to the Town of Stanley.

 

            Motion was made by Martha Graves, seconded by Bruce Stoneberger at 9:20 pm. to adjourn this meeting. Passed Unanimously.

 

           

 

 

 

 

 

 

 

 

 

 

_________________________                                            ________________________

 Douglas L. Purdham, Mayor                                                Norma Cubbage, Clerk

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(6)