May 2011 – Meeting Mintues

REGULAR MEETING

STANLEY TOWN
OFFICE

Wednesday, May 11, 2011, 7:30 pm.

 

 

            Mayor
Purdham called the meeting to order with the following Council Members in
attendance: Mike Knight, Richard Dorraugh, Leon Rickard and Martha Graves. Also
attending the meeting were as follows: Gary Shirley, Rebecca Armstrong with
Page News and Courier, Mark Gundersen with Anderson & Associates, Inc.,
Town Manager Terry Pettit, Public Works Foreman Ronnie McCoy, Bookkeeper Leon
Stout, Chief Timmy Foster and PCHS student accompanied by parent.

 

            Mayor
Purdham gave the Invocation and Councilman Rickard led the Pledge of
Allegiance.

 

            Mayor
Purdham inquired if there were any changes or additions to the Agenda. There
being none, Motion was made by Martha Graves, seconded by Leon Rickard that the
Agenda was approved as presented. Passed Unanimously.

 

            Gary
Shirley addressed the body noting the plan submitted for the Safe Route to
School grant was approved on Tuesday of this week. Mr. Shirley discussed
several items pertaining to this part of the grant. Mr. Shirley further noted
we can now apply for Round #2, which has to be in by June 3rd. Mr.
Shirley noted this is a 100% funded grant which covers design and construction.
Mr. Shirley noted he appreciated the police departments’ help in this venture.
Mr. Shirley noted he would appreciate a Resolution supporting the plan from the
Council. Mr. Shirley further noted he planned to contact the school board for
their support and if anyone knew any other civic organizations that would send
a letter of support please encourage them to do so. Mayor Purdham and Council
praised Mr. Shirley on his work on this venture. Mr. Shirley thanked the
body.                 

 

            Mr.
Shirley also wanted to up-date the body on the Gateway Sign Project noting

environmental approval had come through and next a plan
needs to be submitted for the actual sign design. There was some discussion on
the criteria with this project and noting the body still wanted the community’s
in-put on the sign. Mr. Shirley left the meeting at 8:53 pm.

 

            Mayor
Purdham stated it was time for Old Business.

 

            Town
Manager Terry Pettit noted minutes from the library’s board meeting were
included in their packets for their review, and that he was working with the
Northern Shenandoah Valley Planning Commission on the Wellhead Protection
Grant.

 

            Mr.
Pettit noted he was working with DEQ to make sure our lab at the wastewater
plant meets certification for the new 2012 regulations. Mr. Pettit noted this
certification will take six to eight months to complete.

 

 

Continued Minutes 05/11/11

 

 

            Mr.
Pettit noted telephone and internet services are being installed at the Public Works
Building for the Recreation Director and Public Works Foreman offices to move
there. Mr. Pettit noted Mr. Rickard has given an estimate of what it will cost
to make the improvements to the office windows and inquired if council wished
to proceed with this project. After brief discussion Council advised Mr. Pettit
to proceed.

 

            Mayor
Purdham inquired if there were any additions or corrections to the Minutes from
the previous month’s meeting and Budget Minutes. Councilwoman Graves noted the
minutes from the March 2nd budget meeting that Councilman Mike
Knight was not present at this meeting but his name was listed as voting. Ms.
Graves further noted on pg. 2 of the same minutes the first line of the
sentence needs correcting. Motion was made by Leon Rickard, seconded by Martha
Graves that the minutes need to be approved as corrected. Passed Unanimously.

 

            The
Financial Statement and accompanying note were presented.

 

            Councilman
Knight inquired if the funds listed in the Century Station Account was to
run    electricity to the shelter. Mr.
Stout noted the funds were to be used towards finishing the bathrooms but since
they have raised additional money towards the completion of the bathrooms. Councilwoman
Graves referred to the accompanying note; does the amount listed as estimated
revenue include bank stock or real estate taxes. Mr. Stout noted this does not
include either revenue. Mr. Stout further noted the maturity date listed on the
bank loan note payment for Pool & Public Works is incorrect as 04/11 it
should be 04/16. The Financial Statement and accompanying note were approved as
presented. 

  

            The Monthly
Paywarrant was presented and Mayor Purdham inquired if there were any
questions. Bookkeeper Leon Stout stated he had several changes to note on the
Paywarrant which are as follows: Bill #1   AutoZone 
-  Should be Car 202       

                                   Bill #6   C.S. Criminal Justice  -  
Should be Academy Membership

                                   Bill #41
Pioneer Bank Loan – Maturity Date Should be 04/16

 

            Councilman
Knight inquired about Bill #6 (C.S. Criminal Justice) what did the membership
cover. Chief Foster noted every police department had to belong to an academy
for training and certification. Councilman Rickard inquired about Bill #19 (Louderback’s)
what was repaired and to which mower. Public Works Foreman Ronnie McCoy noted
it was the Wood’s mower and the mowing deck was repaired. Councilman Rickard
inquired about Bill #23 (Patton, Harris Rust) was that for removing the water
from the pool. Town Manager Pettit noted it was for the disbursing of the water
removed from the pool. Councilman Knight inquired about Bill #30 (Unifirst) was
this for just uniforms. After some discussion Councilman Knight was advised

it was for 2 rugs at the wastewater plant also. Councilman
Knight inquired if he could have a

copy of the bill as he was told it should be less.
Councilwoman Graves inquired on Bill #28

(2)

 

Continued Minutes 05/11/11

 

 

(Stanley Auto) the Hummer was listed; what was done?
Bookkeeper Stout and Chief Foster noted it was for batteries, as it uses two.
Chief Timmy Foster noted it was in good shape and

shouldn’t need anything. Councilman Rickard inquired if
on Prepaid Bill #30 (A-1 Portables) was this for the toilet at the skatepark.
Bookkeeper Stout noted it was for the one at the Ed Good Park and the other one
is at the ballpark on Park Road. Councilwoman Graves inquired if we had
received any funds from the bank from the yard sale. Councilwoman Graves was
advised the yard sale raised $60.00. Councilman Knight inquired of Prepaid Bill
#1 (Pioneer Bank) how  many months was
this rent paid. Bookkeeper Stout noted it was for 2 months rent. Councilwoman
Graves noted the rent was supposed to be reduced and inquired when this
agreement was signed.  Bookkeeper Stout
noted it was signed on February 8th at the reduced rate of $375.00
per month. After brief discussion it was noted to make the rent adjustment.
Councilwoman Graves inquired how many went to Virginia Rural Water Conference.
Town Manager Terry Pettit noted he, Ronnie McCoy and Keith Griffith went to the
conference. Mr. Pettit noted Keith went to the conference in order to get hours
necessary to keep up his certification. Motion was made by Martha Graves,
seconded by Leon Rickard that the paywarrant totaling $153,849.05 be paid.
Passed Unanimously.

 

Bookkeeper Leon Stout left the
meeting at 8:19 pm.

 

Town Manager Terry Pettit
presented the Administrative Report noting the Park Ordinance is ready to adopt
if Council wishes to do at this time. After some questions and discussion on
the ordinance the Council decided to table until a later date.

 

Mr. Pettit noted he had met with
2 representatives from Anderson & Anderson Associates and they are very
interested in helping us with several small projects.

 

Mr. Pettit noted a copy of the
new ordinance for use of political signs in the town. The Body advised Mr.
Pettit to set the public hearing for June.

 

Mr. Pettit noted we will be
sending the annual Consumer Confidence Report to all water customers as required
by the Virginia Department of Health this month.

 

Mr. Pettit noted he had received
word from the VRWA that due to State budget cuts they will no longer be able to
offer the continuing education classes for water and wastewater operators at no
cost. Mr. Pettit noted the classes will continue but there will be a charge.

 

Mr. Pettit noted a copy of the
Regional Drought Plan was included in their packets for their review. Mayor
Purdham referred this issue to the Water and Sewer Committee.  Mr. Pettit also noted this had to be adopted
by September 1st, 2011.

 

(3)

 

 

Continued Minutes 05/11/11

 

 

Mr. Pettit inquired if the body
wished to advertise the Hawksbill Hide-Away in the Page/Luray Chamber of
Commerce brochure. After brief discussion Council advised Mr. Pettit not to
renew the ad.

 

Public Works Foreman Ronnie
McCoy addressed the Council noting he had not been able to start the Judy Lane
Project due to helping at the pool to get it ready for repairs.

 

 Mr. McCoy informed council they had fixed
several water leaks and doing some sealing at the Public Works Building to keep
the water from coming in.     

 

Mr. McCoy noted the sewer line
to the bathrooms at the Ed Good Park will have to wait until after Homecoming.

 

Police Chief Timmy Foster
addressed the body at 8:38 pm. noting everything was going well. Chief Foster
inquired if the money ($375.00) from the impounded vehicle could be used to add
Officer Painter’s name to the police memorial. Council advised the chief to use
the money to add the name to the memorial.

 

Chief Foster noted the
department will be having a Bicycle Rodeo on May 21st from 12:00 pm.
– 2:00 pm. at the Food Lion parking lot.

 

Mayor Purdham inquired if there
was any New Business to be discussed.

 

Mr. Pettit noted the Town of Stanley
has been presented with a award noting it has the BEST TASTING WATER.

 

Mayor Purdham inquired if there
was any Public Comment.

 

There being none Motion was made
by Martha Graves, seconded by Richard Dorraugh at 8:45 pm. to adjourn the
meeting.  Passed Unanimously.          

 

 

 

 

 

 

 

   _______________________                                       
________________________            
                   

   Douglas L.
Purdham, Mayor                                        Norma
Cubbage , Clerk   

 

 

 

(4)

 

PUBLIC HEARING
– 2011- 2012 BUDGET

STANLEY TOWN
OFFICE

Wednesday, May 25, 2011,7:00 pm.

 

 

            Mayor
Purdham called the hearing to order with the following Council Members present:
Mike Knight, Bruce Stoneberger, Richard Dorraugh, Leon Rickard and Martha Graves.
Also attending the hearing were as follows: Town Manager Terry Pettit, Public
Works Foreman Ronnie McCoy, Chief Timmy Foster, Bookkeeper Leon Stout, Clerk
Norma Cubbage, Rebecca Armstrong with Page News and Courier and 3 PCHS
Students.

 

            The
purpose of this meeting is to allow citizens to express their views and
comments on the Proposed 2011-2012 Budget.

 

The Clerk read the notice as
published in the local paper for two weeks prior to this hearing.

 

Town Manager Terry Pettit noted
he had not received any comments for or against the proposed budget in any
form.

 

Mayor Purdham inquired if
Council had any comments or questions.

 

Councilman Stoneberger noted he
felt the funds paid for uniforms would better spent if we bought the uniforms
and let the employees launder them. Bookkeeper Leon Stout noted it was 14 month
left on the contract and it would cost $50.00 per week to break it.

 

Councilwoman Graves inquired if
the $8500.00 in office upgrades was this for the windows and other changes in
the current town office. Town Manager Pettit noted this was indeed for the
office upgrades.

 

There being no further views or
comments Mayor Purdham closed the hearing at 7:15 pm.

 

 

 

   

 

           

 

 

 

 

 

 

(1)

 

 

PUBLIC HEARING-
2011-2012 thru 2012-2016

STANLEY TOWN OFFICE

Wednesday May 25, 2011, 7:15 pm.

 

 

            Mayor
Purdham called the hearing to order with all Council Members in attendance.
Also attending were as follows: Town Manager Terry Pettit, Public Works Foreman
Ronnie McCoy, Bookkeeper Leon Stout, Police Chief Timmy Foster, Clerk Norma
Cubbage, Rebecca Armstrong with Page News and Courier and 12 Page County
Students.

 

            The
purpose of this hearing is to allow citizens to express their view and comments
on the Proposed CIP for 2011-2012 thru 2015-2016.

 

            The
Clerk read the notice as published in local paper for two weeks prior to the
hearing.

 

            Mr.
Pettit again noted he has not received any comments for or against the Proposed
CIP for 2011-2012 thru 2015-2016.

 

            Mayor
Purdham inquired if the body had any comments.

 

            Councilwoman
Graves noted the $40,000.00 in the CIP for 2011-2012 the water meter reading
system is unrealistic.

 

            Councilman
Knight noted in the CIP for 2012-2013 the tearing down of the building on
Honeyville Avenue are we going to replace it with another building or a nice
pole building. Town Manager Pettit noted which ever would be more serviceable
and least expensive.

 

            The body
had several other questions and then Councilman Rickard inquired if it would
not be wiser to put funds in our Sewer Reserve instead of hiring a full time
employee.  Town Manager Pettit noted the
need for the full time employee and it will cost $9600.00 difference in  full time verses part time. After some
discussion Mr. Pettit noted the department would forgo the water meter reading
system to have the full time employee.

 

            Councilwoman
Graves noted the estimated end of year general funds seems a little high but we
need to carry at least $50,000.00

 

            Councilman
Knight noted he would like to pursue the real possibility of the town picking
up their own trash.

 

            There
being no further discussion Mayor Purdham closed the hearing at 7:30 pm.

 

 

 

(2)

Continued Hearing 05/25/11

 

 

            Mr.
Pettit noted the town was fortunate enough to get a $25,000.00 dump truck grant
and  a low interest rate loan up an
additional $50,000.00 to purchase one or two trucks. Public Works’ Foreman
Ronnie McCoy discussed the possibilities when looking for a dump truck or
trucks.

 

            Mr.
Pettit and the Council further discussed a new employee verses putting money
in  sewer reserve.

 

Town Manager Terry Pettit noted
the Council would vote on these two issues at the Council Meeting on June 8th.

 

Mr. Pettit noted he had been
asked if the Luray Fire Department could use our trash truck to pick-up trash
at the fairgrounds after their tractor pull. Mr. Pettit noted two of our
employees belong to the fire department and would be available to drive the
trash truck. Council advised Mr. Pettit to make sure the town will be covered
if anything would happen before using the truck.

 

Motion was made at 7:45 pm. by
Mike Knight, seconded by Richard Dorraugh to adjourn the meeting. Passed
Unanimously. 

 

 

 

 

 

 

 

 

 

 

 

 

 _________________________                                                 ________________________       

Douglas L. Purdham, Mayor                                                        Norma Cubbage, Clerk