Meeting Minutes April 10, 2010

REGULAR MEETING

 Stanley Town Office – Wednesday, April 14, 2010, 7:30 pm.

            Mayor Douglas Purdham called the meeting to order at 7:30 pm. with the following Council Members in attendance: Richard Dorraugh, Leon Rickard, Bruce Stoneberger and Mike Knight. Also present were as follows: Town Manager Terry Pettit, Police Chief Timothy Foster,  Judy Suddith with Lord Fairfax Community College, Karen Riddle and Brianna Campbell with Luray-Page County Chamber of Commerce, Stephanie Lillard with People, Inc., Mike Uram, Steven Thomas, David Tong with Premier Technologies, Gary Shirley with Racey Engineering, and 2 high school students.

            Mayor Purdham gave the Invocation and Councilman Rickard led the Pledge of Allegiance.

            Town Manager Terry Pettit presented the body with a  revised Agenda. Mayor Purdham inquired if there were any additions or corrections to the revised Agenda. There being none, Motion was made by Leon Rickard, seconded by Bruce Stoneberger to approved the revised Agenda. Passed Unanimously.

            Judy Suddith with Lord Fairfax Community College addressed the body thanking them for their support.  Mrs. Suddith noted the college opened  January 2006 and enrollment has increased every year  since. Mrs. Suddith further noted the current enrollment is between 175-200 students and each student can earn 30-35 credits during the year. Mrs. Suddith noted they currently have dual enrollment with LHS and PCHS.  Mrs. Suddith noted the college is very cost saving (approximately $100 per credit) and  is giving many students the opportunity to attend college that otherwise they would not have. Mrs. Suddith also noted it retrains persons who have lost their jobs or been displaced. After brief discussion Mrs. Suddith thanked the body for their continued support and left the meeting at 7:40 pm.

            Karen Riddle was next on the Agenda to address the body noting her last day as Chamber President will be April 30th. Mrs. Riddle then introduced her successor Brianna Campbell. Mrs. Riddle noted the Chamber is very fortunate to have Brianna come on-board. Ms. Campbell noted she was very excited to get started and invited everyone to come visit them. Mrs. Riddle noted the Chamber has grown to over 400  members and offer assistance to business’s in  many areas.  Mrs. Riddle and Ms. Campbell thanked everyone for their support and left the meeting at 7:50 pm.  

            Mike Uram, the Town of Stanley’s EDA representative, addressed the body noting his concern over the latest unemployment figures: December ’09 – 13.7% 

                                                              January ’10     – 14.2%

                                                              February ’10   – 14.9%

Mr. Uram then introduced Stephanie Lillard with People’s, Inc. and whom also works along with the EDA. Mrs. Lillard noted she currently works for  People, Inc out of the Woodstock office and that the organization is all non-profit. Mrs. Lillard noted People’s, Inc. has been in operation for 45 years and opened their office in Woodstock in April ’09.   Mrs. Lillard noted they work with small business ‘s to get started or in getting a 2nd  chance by offering secured loans from $500- $3,500 at 6.25% interest rate. Mrs. Lillard further noted they hope to increase the loan amounts in the near future. Mrs. Lillard also noted they offer many other services for small businesses. Mrs. Lillard thanked the Council for the opportunity to speak and left the meeting at 8:00 pm.

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             David Tong then noted the 2 million dollar grant for the Broadband Project has been received.

            Gary Shirley with Racey Engineering addressed the Council to give a update on the Safe Route to School Sidewalk Grant. Mr. Shirley noted he was working with Jeff Lineberry at VDOT, before the Luray office closes, on this issue. Mr. Shirley noted we need to gain some points and he hoped to do so by  holding a bike rally with the body’s permission. After brief discussion Motion was made by Mike Knight, seconded by Bruce Stoneberger giving Gary Shirley permission to hold a bike rally.  Passed Unanimously. Mayor Purdham and the body thanked Mr. Shirley for his efforts on this project.

            Mayor Purdham inquired if there was any Old Business that needed to be discussed at this time.

            Town Manager Terry Pettit noted that Lyttle Utilities started the I & I  repairs on Monday of this week and have requested their first draw of $37,500.

            Mr. Pettit noted bid opening for the Aylor Grubbs Avenue Force Main Project was held on

 Tuesday, April 13th with only one (1) bid. The bid came in at $128,967.50 which was way over what the engineers had expected. Mr. Petttit noted he would discuss this further under New Business.

               Mr. Pettit noted discussion on the Ed Good Park Survey was scheduled for tonight but due to the fact one or more council members could not attend tonight’s meeting this has been changed. Mr. Pettit further noted this issue will be discussed at 7:00pm. on April 28th  prior to the planned                                                                                                                                   workshop meeting.

            Mayor Purdham stated there would be a 2 minute recess in order to allow our guest to leave and we would then continue the meeting.

            Mayor Purdham inquired if there were any  changes or corrections to the Minutes of the  previous month’s meeting presented in writing. Motion was made by Leon Rickard, seconded by Bruce Stoneberger to approve the Minutes as presented. Passed Unanimously.

            The Financial Statement and accompanying note were approved as presented.

            The Monthly Paywarrant was presented, at which time Mayor Purdham inquired if there were any questions. Councilman Rickard inquired about Bill #7 (Clear Communications) why was this radar unit needed. Chief Timothy Foster noted it was for the new vehicle which was partially reimbursed by Grant Money. Councilman Rickard also inquired of Bill #14 (Kappe Associates) what was the sensor probe. Mr. Pettit noted it was for the sensor unit at the sewer plant. Councilman Rickard inquired of Bill #19 (Old Dominion Brush Co.) were these brushes for the street sweeper. Mr. Pettit noted they are

indeed for the street sweeper. Councilman Rickard also questioned if we are required to keep stone on the parking lot at the post office. Town Manager Terry Pettit noted  we have always maintained the parking lot as it was used for commuter parking. Councilman Stoneberger inquired about Bill #1 (Allegheny Power) noting it was $3000 more that last month’s.  Mr. Pettit and the Clerk noted several of the bills were billed every 2 months. Councilman Stoneberger also inquired of Bill #13 (Holtzman Oil) would it be better for the town to get on the budget plan. After some discussion Councilman Stoneberger noted

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he would get all the information on the plan.  Motion was made by Mike Knight, seconded by Bruce Stoneberger that the Paywarrant totaling $121,985.89 be paid. Passed Unanimously.                    

            Town Manager Terry Pettit presented the Administrative Report at 8:05 pm. noting the town has  the opportunity to apply for another stimulus grant in the amount of $75,000 to be used towards the purchase of a new or used dump truck. Mr. Pettit further noted this grant has no “Made In America” stipulations and it is a 75% ($56,250.00) to 25% ($18,750.00)  matching grant. Mr. Pettit noted the town has the option at financing the  $18,750.00 at 4:08% at  $555.00 per month for three (3) years or $347.00 per month for five (5) years. Mr. Pettit noted he needed to know if the body wants him to  pursue this grant and work the figures in the 2010-2011 budget. Council advised Mr. Pettit to proceed with the paperwork.

            Mr. Pettit note Chief Foster and himself have been working on the new narrow band radio system with the county. Mr. Pettit noted this could possibly be costly for the fire department, rescue squad and the town.

            Mr. Pettit noted on East Main Street across from the building IBR purchased, down in the dip, the heavy rains have uncovered and shifted approximately 50 ft. of sewer main. Mr. Pettit noted we were fortunate it did not break and a local contractor has come in to recover the line.

            Mr. Pettit also noted Shenandoah Waste Services have agreed to take our sludge for $5.00 less than the county plus they will haul it for us.

            Chief Timmy Foster presented his Police Report noting he will be glad to help Mr. Shirley with the Bike Rally.

            Chief Foster noted it had again been a busy month for his department. Chief Foster further noted a vehicle was impounded (at the sewer plant) due to a violation and the judge advised we should release the vehicle. Chief Foster noted the fee to release his vehicle was $275.00 and he would like to use this money to fix up around the Memorial Wall from the winter. Chief Foster noted he has a date,

May 15th  at 11:00 am,  for the dedication of the Wall honoring officers who lost their lives in the line of duty.  Chief Foster further noted we would also be remembering a fallen fire department member at this time.

            Chief Foster noted the need to seek financing to pay for the new police vehicle which should be ready for delivery in about 30 days. After a brief discussion Motion was made by Bruce Stoneberger, seconded by Mike Knight to authorize the Town Manager to obtain financing at the best rate for the vehicle. Passed Unanimously.

            Chief Foster noted the van, which was seized, is ready to be sold. Mr. Pettit noted he would advertise it in the local paper.

            Chief Foster noted that Mr. Good on Honeyville Avenue has moved the vehicles that the town had received numerous complaints.

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            Recreation Director Chuck Short arrived at the meeting at 8:25 pm and presented his report noting basketball finished up on April 1st.  Mr. Short noted he had held several open-gym nights and collected $120.00. Mr. Short noted he would like to give this to the school as a donation if council approves. Council advised Mr. Short to proceed with the donation to the school.

            Mr. Short noted the pool has suffered some structural damage from ice movement during the winter and he was in the process of  searching for companies that do this type of repair. Mr. Short noted he would not know how much or the exact amount of damage until we really get into opening  the pool. Mr. Short also noted that we have been very lucky as we have not done anything since the pool was put in 19 years ago.

            Mr. Short noted  the cottages at the park meet rental code from the county which costs us several hundred dollars.

             Mr. Short noted the necessary ground work is being done to install the pipe for the drainage ditch at the Ed Good Park.  Mr. Short noted the grade has been shot, the pipe has been ordered and the power line ditch for the light at the memorial has been dug. Mr. Short noted these things have to be completed so that the playground site can be leveled.

            Mr. Short noted Pioneer Bank wants the playground work to begin as soon as possible. Mr. Short noted he had advised the bank the work has been slow because of the ground moisture.

            Mayor Purdham stated it was time for any  New Business that needs to be discussed

            Town Manager Terry Pettit noted after speaking with a councilman that perhaps the town should once again use the public works apartment as rental property instead of a meeting room/office.

After some discussion Mr. Pettit was advised to bring some rental numbers back and it would be discussed which way we should go.

            Mr. Pettit noted Council needs to establish the prize amount or gift type for the Design the Sign Contest for the Welcome to Stanley Signs. After some discussion it was noted 2 Free Pool Passes would be one of the prizes and maybe we could get someone else donate a prize.

            Mr. Pettit noted the need for Council to set a date for the Christmas Parade. After brief discussion the parade is scheduled for Friday, December 3rd at 7:00 pm.

            Mr Pettit also noted the need for Council to set the Administrative Fee for DMV stops. After brief discussion Motion was made by Leon Rickard, seconded by Richard Dorraugh to set  the Administrative Fee at  $20. Passed Unanimously.

            Mr. Pettit noted we have been asked by Access Independence to adopt the attached proclamation observing the week of April 16th thru April 23rd   Disability Awareness Week. Motion was made by Leon Rickard, seconded by Bruce Stoneberger to adopt the attached Proclamation. Passed Unanimously.   

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            Mr. Pettit noted that Council needs to authorize him to award bid on the partial replacement of Force Main C  to the contractor based on the recommendation from our engineer Earl Sutherland.  Motion was made by Leon Rickard, seconded by Richard Dorraugh to allow Town Manager Terry Pettit to award W.L. Construction & Paving the bid. Passed Unanimously.

            Mr. Pettit noted that Ronnie and himself had attended VRWA Conference and there are several changes in coming into effect, such as  accounting more precisely the town’s water loss. Mr. Pettit noted another change which raises the required 20 psi to 40 psi to residential homes. Mr. Pettit noted that we also won the Best Tasting Water Contest.              

            Mayor Purdham noted it was Public Comment time.

            David Tong noted  there are 4 entities interested in the project but he has not received any money as of today. Mr. Tong noted he hoped to have the money in 30 to 60 days but is unsure of the time frame.

            Mike Uram addressed the body commenting on the large amount of calls the police department       

has and that we need to take care of the town and supply what is necessary to be prepared.

            Mr. Uram also noted the town might look into purchasing a street sweeper as the Chesapeake Bay is getting really strict with what goes into our streams. Mr. Uram noted this  is something we need to take care of.

            Motion was made by Mike Knight, seconded by Richard Dorraugh to adjourn the meeting at 9:10 pm. Passed Unanimously.

________________________                                              ___________________________

Douglas L. Purdham, Mayor                                                 Norma  Cubbage, Clerk