Meeting Minutes June 2011

PUBLIC HEARING & REGULAR MEETING

Stanley Town Office

Wednesday, June 08, 2011, 7:15 pm.

Public Hearing – Sign Ordinance

Mayor Purdham called the joint public hearing to order at 7:15 pm. with all Council Members and the following Planning Commission Members in attendance: Chairman Delmas Buracker, Timmy Rickard, Julie Petefish and Ben Gray. Also present at the hearing were as follows: Gene Stewart, Mark Gunderson with Anderson and Anderson Engineering, Terry Pettit Town Manager, Public Works Foreman Ronnie McCoy, Clerk Norma Cubbage, Bookkeeper Leon Stout and Rebecca Armstrong with Page News and Courier.

The Clerk read the notice as published in the Page News and Courier two weeks prior to the hearing.

The purpose of this meeting is to allow citizens to express their views and comments on the proposed Amendment to the Town of Stanley’s Zoning ordinance in reference to political signs.

Mayor Purdham inquired if there had been any other response whether written, verbal or email on this issue. Mr. Pettit advised he had not received any response for or against this issue in any form at all.

Mayor Purdham closed the hearing at 7:30 pm.

Regular Meeting

Mayor Purdham called the meeting to order at 7:30 pm. with the following: Council Members present: Mike Knight, Bruce Stoneberger, Richard Dorraugh, Martha Graves and Leon Rickard. Also present at the meeting were as follows: Town Manager Terry Pettit, Chief Timmy Foster, Public Works Foreman Ronnie McCoy, Clerk Norma Cubbage, Bookkeeper Leon Stout, Gene Stewart, Bonnie Barlow Owner and Operator of It’s In The Bag Boutique, Mark Gundersen with Anderson & Associates, Inc. and Rebecca Armstrong with Page News and Courier.

The Invocation was given by Mayor Purdham and the Pledge of Allegiance was led by Councilman Rickard.

Mayor Purdham inquired if there were any additions or corrections to the revised Agenda. There being none Motion was made by Leon Rickard, seconded by Mike Knight to approve the Agenda as presented.  Passed Unanimously.

Bonnie Barlow addressed the Council noting her concern over the amount she pays for water for her small business in the town. Mrs. Barlow noted she uses very little water and rarely has to set out her trash and feels the bill is too high not only for her small business but for older persons in the same situation as herself. Mrs. Barlow noted that maybe the town needs to look at the way the bills are calculated. Mayor Purdham noted he understood her concern and would have the Water & Sewer Committee look at the amount of persons using much less than the minimum and whether there could be anything done. Mayor Purdham noted the town needs to be assured a certain income from water bills in order to put together a budget.

Gene Stewart addressed the body at 7:45 pm. noting he worked for the County of Page at the time of the snowstorms in December ’09 and February ’10. Mr. Stewart further noted papers were filed with FEMA for disaster relief funds through the county for themselves, Luray, Stanley and Shenandoah. Mr. Stewart noted the claim was denied (not a disaster), this decision was appealed. Mr. Stewart noted time passed and then he was relieved from his job and was told the next person in charge would continue to monitor this matter. Mr. Stewart noted somewhere, somehow the ball was dropped and no funds were received. Mr. Stewart noted he didn’t want this to ever happen again and advised Council to be persistent with the County and FEMA if this situation would ever occur again. Mr. Stewart thanked the body and left the meeting at 8:53 pm.

Mark Gundersen with Anderson & Associates, Inc., an engineering firm, addressed the Council noting he has been working with Town Manager Terry Pettit on several projects. Mr. Gundersen noted the projects include: Chapel Village sewer request, site for the new water tank and an entrance-way for the Ed Good Park. Mr. Gundersen further noted there were grants and forgiveness loans out there to assist the town with these projects. Mr. Gundersen noted his company was willing to work with the town as best as possible with these projects. There was discussion with Mr. Gundersen, Mr. Pettit and Council on the projects. Mr. Pettit noted the need for a resolution from Council to move forward on these projects.

Mayor Purdham noted it was time for Old Business.

Town Manager Terry Pettit noted a copy of the draft agreement between the town and the library was included in their packets for their review. Mr. Pettit further noted the town attorney is reviewing this agreement.

Mr. Pettit noted the permit required by DEQ for the discharge of the Hawksbill Swimming Pool water has been completed and approved.

Mr. Pettit noted the Wastewater Plant renewal is advertised in the local paper by DEQ and the plants discharge flow has been increased from 300,000 gallons per day to 490,000 per day.

Mr. Pettit noted he had met with Jerry Leake about serving as the Town of Stanley’s representative on the EDA Committee. Mr. Pettit noted that after much consideration Mr. Leake stated he would have to decline the appointment. Mr. Pettit inquired if Council had someone else for him to contact. Council advised Mr. Pettit the next person on the list is Allen Cubbage. Mr. Pettit noted he would get in touch with Mr. Cubbage about this appointment.

Mayor Purdham inquired if there were any additions or corrections to the Minutes of the previous month’s meetings. Councilwoman Graves inquired about Gary Shirley needing a resolution for the Safe Route to School Grant. Town Manager Pettit noted he had sent a letter for Mr. Shirley. Motion was made by Martha Graves, seconded by Richard Dorraugh to approve the minutes as presented. Passed Unanimously.

The Financial Statement and accompanying Note was presented. Mr. Pettit noted we have a recommendation from the Finance Committee to pay the Luray/Page County Chamber of Commerce and make the donations to the Fire Dept and Rescue Squad.  Motion was made                                                                        by Leon Rickard, seconded by Martha Graves to accept the recommendation of the Finance Committee. Passed Unanimously. Councilwoman Graves inquired if both of the DEQ loans have been paid. Bookkeeper Leon Stout noted they both had been paid. The Financial Statement was approved as presented.

The Monthly Paywarrant was then presented. Councilman Knight inquired about the Prepaid Bill # 31 (A-1 Portables) for a bathroom at the Ed Good Park. Councilman Knight wanted to know where we are on the completion of the bathrooms. Town Manager Terry Pettit noted we could discuss this issue later in the meeting during the Recreation Report. Councilman Rickard noted we are paying close to $1400.00 a month on telephone bills. Bookkeeper Leon Stout noted it was new line at the public works’ building for Ronnie and Chucks’ offices as well as an internet connection. Mr. Pettit noted we get bills from all the pump stations. Councilman Rickard note patching was becoming more expensive. Mr. Pettit noted VDOT has changed their requirements when it comes to patching which has made it more expensive. Councilman Rickard noted the bills for pool expense seems to be what we usually spend all year. Motion was made by Martha Graves, seconded by Leon Rickard that the Paywarrant totaling $123,886.16 be paid. Passed Unanimously.

Bookkeeper Leon Stout left the meeting at 8:43 pm.

Town Manager Terry Pettit presented the Administrative Report beginning at 8:45 pm.

Mr. Pettit noted he and Ronnie had met with Mr. Jim Allen of Virginia Rural Development about the Dump Truck Grant and loan. Mr. Pettit further noted the body will need to adopt a resolution to proceed with the grant and loan. Mr. Pettit noted the dump truck can be new or used and it can be more than one. Councilman Knight noted his concern with using a new dump truck to push snow. There was much discussion on this issue.

Mr. Pettit noted the town needs to carry their own Line of Duty Act insurance. Mr. Pettit further noted ha had checked with VML for a quote which was $800.00 per person per year but will not cover any prior claims. Mr. Pettit then noted he got a quote from VRS which was $35.00 per person per month higher but it does cover any prior claims. Mr. Pettit also noted the Town of Stanley will have to pay $1,050.00 per year for the volunteer fire department and rescue squad. Mr. Pettit noted the county had been paying for this insurance but now is passing a portion on to each town. After some discussions Motion was made by Martha Graves, seconded by Leon Rickard to obtain the insurance from VRS. Passed Unanimously.

Mr. Pettit noted a reminder of Homecoming June 29th thru July 2nd and the need to  have a committee to select award winners.

Public Works’ Foreman Ronnie McCoy addressed the body at 9:07 pm. noting that the Judy Lane water line project has started.  Mr. McCoy noted they would work on the project as much as possible as the Homecoming will take up a lot of time for the next couple of weeks.

Mr. McCoy noted the bathrooms at the Ed Good Shelter will not be ready as he had hoped for the Homecoming. Mr. McCoy noted it was going to take some time as the town will need help to lay the sewer line as we do not have the equipment.

Chief Foster addressed the Body beginning at 9:21 pm. noting it had been a very busy month. Chief Foster noted the Click-It or Ticket went very well.

Chief Foster noted Sgt. Dean had really stepped-up on drug arrests in the town. Chief Foster noted Sgt. Dean had made 11 drug arrests in the last month. Chief Foster applauded the job Sgt Dean has done.

Foster noted he has officers lined up for Homecoming and everything is in order as far as he knows. Chief Foster noted the town will be well covered during the event.

Town Manager Pettit presented the Recreation Report noting Mr. Short has purchased 2 stationary grills for the Ed Good Shelter and hopes to have them installed by Friday.

Mr. Pettit noted Chuck has been working on the bathrooms, painting and hanging light fixtures at the shelter. Mr. Pettit further noted that Mr. Short stated the shelter now has electricity and he is waiting for the water lines to be roughed in so that he can get them covered.

Mr. Pettit noted supplies for the pool renovation have arrived but the crew from, Renosys have not. Mr. Pettit noted they keep on putting us off and Mr. Short believes we need to negotiate a price reduction on the final payment for the losses we have incurred. Mr. Short also noted we have lost sales in pool passes, swim parties and shelter rentals. Mr. Short also noted the need to discount the pass rates for the pool season. Council agreed with Mr. Short’s ideas.

Mayor Purdham noted at 9:32 pm. it was time for any New Business to be discussed.

Town Manager Terry Pettit noted he has found a company to take our cake sludge from the Wastewater Treatment Plant cheaper than Battlecreek Landfill. Mr. Pettit noted Agri-Sludge, Inc. would charge $39.75 per wet ton and no hauling fees and the county charges $45.00 per ton and $100.00 hauling fee. After some discussion Motion was made by Leon Rickard, seconded by Martha Graves to proceed with Agri-Sludge, Inc.  Passed Unanimously.

Town Manager Terry Pettit noted the need to adopt the proposed 2011-2012 budget. Motion was made by Mike Knight, seconded by Leon Rickard to adopt the tentative 2011-2012 budget with totals of $1,578,647.00 and to adopt the following increases for the fiscal year July 01, 2011 thru June 20, 2012:

The proposed budget for FY 2011-2012 reflects no increase in, personal property tax, business license, vehicle license, meals tax, lodging tax, pole tax, sewer and trash rates and water and sewer connections.

Following are the increases for the 2011-2012 Fiscal Year:

Increase water bills by $1.00 per month

Real Estate Tax increase from .16 to .20 cent

VOTING FOR: VOTING AGAINST:

Mike Knight                                                                                      None

Bruce Stoneberger

Richard Dorraugh

Leon Rickard

Martha Graves

MOTION CARRIED

Town Manager Pettit noted next was the Amendment to the Town of Stanley Zoning Ordinance reference to Political Signs. Motion was made by Leon Rickard, seconded by Martha Graves to adopt the amendment to the Town of Stanley Zoning Ordinance to Section 215-38.

VOTING FOR: VOTING AGAINST:

Mike Knight                                                                                   None

Bruce Stoneberger

Richard Dorraugh

Leon Rickard

Martha Graves

MOTION CARRIED

Mr. Pettit noted the next issue was the proposed Moped Ordinance. After several question from Council on wording in the ordinance and brief discussion Motion was made by Richard Dorraugh, seconded by Leon Rickard to adopt the Moped Ordinance.

VOTING FOR: VOTING AGAINST:

Mike Knight                                                                                    None

Bruce Stoneberger

Richard Dorraugh

Leon Rickard

Martha Graves

MOTION CARRIED

Mr. Pettit noted the need to adopt the proposed Park Ordinance if Council is satisfied    with the changes made as requested. Motion was made by Martha Graves, seconded by Mike Knight to adopt the Park Ordinance.

VOTING FOR: VOTING AGAINST:

Mike Knight                                                                               None

Bruce Stoneberger

Richard Dorraugh

Leon Rickard

Martha Graves

MOTION CARRIED

Mr. Pettit stated the Council needs to adopt the State Code for this fiscal year.  Motion was made by Mike Knight, seconded by Martha Graves to adopt the attached Resolution amending section 17-2 of the Stanley Town Code pertaining to penalties for Motor Vehicle Statues Incorporated by reference effective July 01, 2011.

.

VOTING FOR: VOTING AGAINST:

Mike Knight                                                                              None

Bruce Stoneberger

Richard Dorraugh

Leon Rickard

Martha Graves

MOTION CARRIED

Mayor Purdham then inquired if there was anything other business that needed to be discussed at this time.

Motion was made at 9:48 pm. by Martha Graves, seconded by Bruce Stoneberger to adjourn the meeting. Passed Unanimously.

_______________________                                                        _____________________

Douglas L. Purdham, Mayor                                                          Norma Cubbage, Clerk