October 2011 – Meeting Minutes
STANLEY TOWN OFFICE
Wednesday, October 12, 2011, 7:30 pm.
Mayor Purdham called the meeting to order with the following Council Members in attendance Martha Graves, Mike Knight, Bruce Stoneberger and Richard Dorraugh. Also in attendance were as follows: Town Manager Terry Pettit, Accountant Leon Stout, Clerk Norma Cubbage and a Page County High School Student.
The Invocation was given by Mayor Purdham and the Pledge of Allegiance was led by Councilman Knight.
Mayor Purdham inquired if there were any changes or additions to the agenda as presented. There being none, Motion was made by Martha Graves, seconded by Mike Knight to accept the agenda as presented. Passed Unanimously.
Mayor Purdham inquired if there was any Old Business that needed to be discussed.
Town Manager Terry Pettit noted he had included updates in the packets from Mark Gunderson with Anderson and Anderson on the three projects they are working on with the Town.
Mr. Pettit noted bids will be going to advertisement within the next week or so and bid openings will be held at the November 9th Council Meeting.
Mr. Pettit noted the Library Board has agreed to the changes Council made to the agreement and this can be adopted tonight if the body agrees. After brief discussion, Motion was made by Mike Knight, seconded by Martha Graves to adopt the agreement, with the changes that were made, between the Library and the Town of Stanley. Passed Unanimously.
Mr. Pettit noted Overhead Door Company installed the new garage doors at the Public Works Building. Councilman Knight inquired if the doors have a safety switch and if not check on the price to have them installed.
Mr. Pettit noted the nitrate sampling being done at the wastewater plant as requested by Engineer Earl Sutherland is going well. Mr. Pettit noted word from Mr. Sutherland was whatever they are doing, keep it up.
Mr. Pettit noted he has not had any success in finding someone from the town willing to serve as our representative on the EDA Board. Councilman Knight noted he had spoken with Travis Wolfe about this matter and he stated he would be interested. Mr. Pettit noted he would visit Mr. Wolfe to discuss this issue further.
Mayor Purdham noted the cost of a bench for the Ed Good Park as discussed at last months’ meeting was not really $1200.00. Mayor Purdham further noted the cost was of the
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bench was approximately $800.00 and the large amount of engraving ran the total cost so high. Mayor Purdham noted he feels we need to find a way to lower the cost in order to make them more affordable. After some discussion it was noted a smaller bench could be purchased or find another type of donation.
Minutes from the previous month’s meeting were presented in writing. Mayor Purdham noted Brianna Campbell’s name was not listed as attending the meeting. Motion was made Martha Graves, seconded by Bruce Stoneberger to approve the Minutes as corrected. Passed Unanimously.
The Financial Statement and accompanying note were approved as presented.
The Monthly Paywarrant was presented with Councilman Knight inquiring about Bill # 7 (Custom Environment) do we still use polymer at the wastewater plant? Town Manager Terry Pettit noted we do still use polymer. Councilman Stoneberger inquired of Bill #10 (Frazier Quarry) the gravel that we put on Cubbage Road, was this needed? Mr. Pettit noted gravel was needed on the road. Councilman Stoneberger also inquired of Bill #24 (Southern Software) what was this for. Accountant Leon Stout noted it was for Payroll, General, Recreation and Homecoming accounts checks. Councilman Stoneberger inquired if Bill #30 (SVEC) was this electric bill for 2 months. Accountant Stout noted this bill was for 1 month. Councilwoman Graves inquired of how many inmates eat lunch on Bill #8 (DR’s Quickstop). Town Manager Terry Pettit noted it was for 2 inmates eating lunch. Motion was made by Bruce Stoneberger, seconded by Richard Dorraugh that the Paywarrant totaling $125,697.45 be paid. Passed Unanimously.
Accountant Leon Stout left the meeting at 8:00 pm.
Mayor Purdham inquired if there were any Committee Reports.
Town Manager Pettit noted the Finance Committee had met earlier in the evening. Mr. Pettit noted Valley Gas Corporation has given the town a lock-in price on gas for this winter for $2.08 per gallon. Mr. Pettit further noted it is the recommendation of the Finance Committee to accept this price. After little discussion, Motion was made by Bruce Stoneberger, seconded by Richard Dorraugh to accept the Finance Committee’s recommendation. Passed Unanimously.
Mr. Pettit noted the Finance Committee had also discussed the following: cost over-run of putting sewer to the bathrooms at the Ed Good Park Shelter, Judy Lane water line project has run out of pipe and it will cost an additional $10,000 to $12,000 for pipe to complete and the General Code Book Up-dates will have to wait until spring, and we have at least 10-12 manholes leaking and we need to make those repairs.
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Mr. Pettit also noted it is the recommendation of the Finance Committee to take legal action against Tammy’s as they have not paid their meal’s tax.
Recreation Director Chuck Short arrived at the meeting at 8:07 pm.
Town Manager noted the need for employee Leon Stout to have a title. After a brief discussion it was decided Leon Stout’s title would be Accountant.
Mr. Terry Pettit presented Administrative Report beginning at 8:15 pm. noting the cameras have arrived for the Public Works’ Building and will be installed within the next few weeks.
Town Manager Terry Pettit noted he and Councilman Rickard attended the VML Conference in Richmond. Mr. Pettit noted they were urged to write letters to Delegates and Senators to not pass the Eminent Domain Amendment. Mr. Pettit noted if this would pass it would have far-reaching effects and be very expensive. Mr. Pettit noted the conference was very informative as usual.
Mr. Pettit reminded Council of the Chamber Banquet and if they are going to attend he needs to know.
Mr. Pettit noted that Chief Foster will not be at tonight’s meeting as he is the hospital. Mr. Pettit further noted the Chief advised he had received grant funding for the bulletproof vests.
Recreation Director Chuck Short presented his report at 8:25 pm. noting Renosys had been working at the pool the past two days. Mr. Short noted the finished repairing the caulking and it looked good now but he doesn’t know if the rain has done anything to it. Mr. Short further noted we would have to wait and see if the caulking holds but noted it is covered for 15 years by
the warranty. Mr. Short noted they did not do anything to the wrinkles in the bottom of the pool this time because they are not causing us any problems but this is also covered under the warranty.
Mr. Short also noted the cottage had been rented for 4 days last week.
Mr. Short noted he has a meeting with the Stanley Elementary Principal Mrs. Marston about the gym. Mr. Short further noted if the gym can’t be ready to use by November he will have to find a place to hold basketball. Mr. Short noted Grove Hill School is not open to use and that the Stanley Adventist gym is not the ideal place but may have to see if we can possibly use it.
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Mr. Short noted he has almost finished the bathrooms at the Ed Good Shelter and it was been a real challenge for just one person. Mr. Short noted he has to paint and Timmy Rickard has to put in the fixtures. Mr. Short noted he hoped to have it open for Pioneer Bank to use on October 22nd.
Mr. Short noted the benches purchased for the park were out of stock and should arrive around October 25th.
Mr. Short noted he had moved his things to the Public Works’ Building but this move was going to make a lot of running back and forth for him.
Town Manager Terry Pettit noted the Ed Good Shelter is being rented quite a bit.
Mayor Purdham noted it was time for New Business.
Town Manager Terry Pettit noted all three area towns have been asked to observe Halloween on Saturday. Mr. Pettit noted that Shenandoah and Luray are going to hold Halloween on Monday night. After brief discussion, Motion was made by Mike Knight, seconded by Richard Dorraugh to observe Halloween on Monday, October 31st. Passed Unanimously.
Mr. Pettit noted the Stanley Rescue Squad is requesting the use of the trail at the Hawksbill Park to hold a Halloween Haunted Trail Fundraiser on October 29th – October 31st. Motion was made by Bruce Stoneberger, seconded by Richard Dorraugh to allow the rescue squad the use of the trail. Passed Unanimously.
Mr. Pettit noted the need to adopt a Resolution supporting Freedom Fish. Motion was made by Mike Knight, seconded by Bruce Stoneberger to adopt the attached Resolution supporting Freedom Fish. Passed Unanimously.
Mr. Pettit noted we are having a meeting on Wednesday, October 19th at 12:00 pm. with gentlemen from Freedom Fish, Todd Gilbert, County Supervisors and several other county officials to discuss this possibility of the company coming to the area.
Mr. Pettit noted the need to adopt the attached Enhancement Project Endorsement Resolution for the Streetscape Project. Motion was made by Martha Graves, seconded by Bruce Stoneberger to adopt the attached Resolution. Passed Unanimously.
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Motion was made at 9:00 pm. by Martha Graves, seconded by Mike Knight, to adjourn the meeting. Passed Unanimously.
Douglas L. Purdham, Mayor Norma Cubbage, Clerk