Regular Meeting – February 2013
STANLEY TOWN OFFICE
Wednesday, February 20, 2013, 7:30 pm.
Mayor Purdham called the meeting to order at 7:30 pm. with the following council members attending: Mike Knight, Bruce Stoneberger, Richard Dorraugh, Leon Rickard and Martha Graves. Others in attendance are as follows: Tyler Austin with Racey Engineering, 3 representatives from the Stanley Little League, Town Manager Terry Pettit, Town Accountant Leon Stout, Police Chief Timmy Foster, Rebecca Armstrong with Page News and Courier and Mike Uram.
The Invocation was given by Mayor Purdham and the Pledge of Allegiance was led by Leon Rickard.
Mayor Purdham inquired if there were any additions or changes to the proposed agenda for tonights’ meeting. There being none Motion was made by Martha Graves, seconded by Leon Rickard to accept the agenda as presented. Passed Unanimously.
Mayor Purdham noted it was time to allow our guest to speak. Mr. Pettit introduced Tyler Austin with Racey Engineering whom is currently working with the Hines Real Estate Group on the Dollar General Store’s new location. Mr. Austin noted the location for the new building has been zoned approved by the Town. Mr. Austin further noted VDOT does not allow 2 commercial entrances less than 350 ft apart. Mr. Austin noted they had applied for an exception and unless they cannot find an alternate entrance that is suitable. Mr. Austin further noted he had spoken with the owners of the Food Lion and they will not allow use of their entrance. Mr. Austin he had also met with the adjacent property owners, Chris and Jennifer Louderback whom along with the Town of Stanley own a portion of the Memorial Drive right-of-way and they were opposed to using this for the entrance. Mr. Austin noted he was here to find out how the Town of Stanley feels about using Memorial Drive as an entrance. After a short discussion Motion was made by Martha Graves, seconded by Richard Dorraugh to deny use of the same. Passed Unanimously. Mr. Austin was advised a Resolution will be written noting their decision. Mr. Austin noted he believes with the Council’s decision this will allow them to put the entrance for the Dollar General Store where originally planned. Mr. Austin thanked the Body and left the meeting at 7:40 pm.
Garrett Turner President of the Stanley Little League was allowed to address the body at this time. Mr. Turner noted the league appreciates all the help it receives from the Town but is here to ask for a little more help. Mr. Turner noted they would like to fix the ball field on Park Road so the older girl and boy teams would have a field to use and not have to share playing time with all of the other teams. Mr. Turner noted in order to make this happen they will need help as they have been putting money back into the complex on Painter Street. Mr. Turner noted they would appreciate any help they could get from the town. Mr. Turner noted if they would meet with him on Saturday, February 23rd at 1:30 pm. he could show them what is needed. Town Manager Pettit noted he would be there and inquired if anyone else serving on the Recreation Committee can also make this meeting. Mr. Turner thanked the body and left the meeting at 8:00 pm.
Mayor Purdham stated it was time for Old Business.
Mr. Pettit noted he received word from Racey Engineering that VDOT is satisfied with the answers on the sign drawings and we can now request to advertise for the signs. Mr. Pettit noted we are required to get 3 bids on the sign construction.
Mr. Pettit noted 10 bids documents were picked up for the roof repair at the Public Works Building and hope that the ones returned will come within budget. Mayor Purdham proceeded with opening and noted there were 5 bids which are attached. After some discussion Council advised Mr. Pettit they would like for him to contact Mr. Cubbage to clarify his bid figures on the tin roof price before making a decision..
Mr. Pettit noted the town engineers determined the sewer problem at Max Good’s was no fault of the town’s and suggest no further action needs to be taken on this matter. Mr. Pettit noted the letter from Pennoni’s finding was included in their packets for review.
Mr. Pettit also noted he will soon be ready to submit the RFP for engineering bids for the Safe Route to School Grant.
Mr. Pettit noted the Emergency Response Manual for Wellhead Protection is almost complete and will soon be ready for Council to review.
Mayor Purdham inquired if there any additions or corrections to the Minutes from the previous month’s meeting as presented in writing. Motion was made by Leon Rickard, seconded by Richard Dorraugh to approve the Minutes as presented. Passed Unanimously.
The Financial Statement was approved as presented.
The Monthly Paywarrant was presented. Councilman Rickard inquired of Bill 3# (BattleCreek Landfill) why did they charge us. Mr. Pettit noted the town picks up bulk trash twice a month for our trash customers. Mr. Pettit noted the cost is .03 per lb. and inquired if the Body wishes to continue this service or do away with it. After brief discussion, Council asked Town Manager Pettit to check into this matter further and report back to the Body. Mr. Pettit noted he would be meeting with the County and other Town Managers on Friday and he would get more information. Councilman Rickard also inquired about Bill #13 (HD Waterworks) how many manhole covers did we get. Mr. Pettit advised we got 10 covers for the $925.00. Councilman Rickard also inquired of Bills #15 (Holtzman Oil) and #25 (Reeds Tire Center). Town Accountant Leon Stout noted the heat bill for the Town Office was for 6 weeks and the Bucket Truck bill was for State Inspection. Motion was made by Leon Rickard, seconded by Mike Knight that the Paywarrant totaling $150,547.97 be paid. Passed Unanimously.
Town Manager Pettit presented the Administrative Report noting the problems with Well #6 and having to replace the pump. Mr. Pettit noting Burners Well Drilling bill for the replacement cost is $18,000.00 and he knows we do not have the funds on hand to pay this. Mr. Pettit noted he and Town Accountant Leon Stout had met earlier with the Finance Committee to discuss this issue and the committee has a recommendation. Councilwoman Graves noted it was the recommendation of the Finance Committee to open a line of credit at Pioneer Bank for $100,000.00 to pay the Burners Well Drilling bill. Councilwoman Graves further noted any other use of these funds has to have Council approval. Mayor Purdham stated the need for a Motion from the Body. Motion was made by Martha Graves, seconded by Richard Dorraugh to accept the Finance Committee on a line of credit.
VOTING FOR: VOTING AGAINST:
Mike Knight None
Mr. Pettit noted we have been having several problems at Well #1 but Burner Electrical installed a new box which seems to have fixed the problem.
Town Manager Pettit also noted the problem at Well #4 with the meter stopping up with grit. Mr. Pettit noted we tried raising the pump but didn’t stop the problem.
Mr. Pettit noted we received a 100% grant for the amount of $10,000.00 to install all of the necessary connections for an emergency hook-up at Well #6.
Mr. Pettit noted the Page County Fire and Rescue association met with the Board of Supervisors requesting the three acres adjacent to the Page County Vo Tech School to be donated to construct a fire training facility for the county fire and rescue departments. Mr. Pettit further noted if approved the facility would be funded by grants.
Mr. Pettit noted a sample of our water was taken to the Town of Louisa on Friday to be taken to Washington D.C. for the National Water Tasting Contest this week. Mr. Pettit further noted he had received the results of the contest and Stanley did not place in the top 5 this year.
Town Manager Pettit that the rescue squad has been having problems over the last several calls finding houses within the town limits not posting their 911 address’s on their houses. We have an ordinance in place requiring them to be posted and he will be working with the police department to enforce it.
Mr. Pettit noted he is serving on a committee that is preparing a celebration to recognize all three towns as an Application Trail Community. Mr. Pettit this event is scheduled to be held on May 11th and he will continue to keep the body updated.
Town Accountant Stout left the meeting at 8:30 pm.
Mr. Pettit noted the Public Works Report was included in there packets and he would answer questions if there were any.
The Recreation Report was presented in writing.
Town Manager noted the couple renting the cottage asked Chuck about the possibility of him getting a storage building for them to use. Council discussed this issue and stated this was not feasible.
Chief of Police Timmy Foster presented at his report at 8:35 noting his officers have started doing their training online which is saving some money.
Mayor Purdham noted it was time for New Business.
Mr. Pettit noted he had been asked by Rhonda Fisher to use the Hawksbill Recreation Park grounds to have a car show on May 18th for a fundraiser for the Stanley Rescue Squad. After brief discussion Council agreed to allow the use.
Mr. Pettit noted the need to set a date for the Christmas Parade. After some discussion Friday, December 6th at 6:30 pm. was set for the parade. Motion was made by Mike Knight, seconded by Martha Graves to approve the date for the same. Passed Unanimously.
Committee Appointments for the year were distributed.
Mayor Purdham noted it was time for Public Comment.
There being none, Motion was made by Bruce Stoneberger, seconded by Leon Rickard
at 8:45 pm to adjourn the meeting. Passed Unanimously.