Stanley Town Office

Wednesday, April 18, 2012, 7:30 pm.

            Mayor Purdham called the meeting to order at 7:30 pm with the following Council Members present: Mike Knight, Bruce Stoneberger, Richard Dorraugh, Martha Graves and Leon Rickard. Also in attendance at the meeting were as follows: Joni McCoy, Bill Shuler and Jon Phillips all EDA Members, Martha Shickle with the Northern Shenandoah Valley Planning District, Town Manager Terry Pettit, Police Chief Tim Foster, Wastewater Plant Operator Forest Atwood, Public Works’ Foreman Ronnie McCoy, Town Accountant Leon Stout, 2 PCHS Students and Clerk Norma Cubbage.     

            Mayor Purdham gave the Invocation and the Pledge of Allegiance was led by Vice – Mayor Leon Rickard.

            Motion was made by Mike Knight, seconded by Richard Dorraugh that the Agenda be accepted as presented. Passed Unanimously.

            Mayor Purdham turned the meeting over to Town Manager Terry Pettit in order to proceed with the presentations for tonight’s meeting.

            Mr. Pettit noted we have members from the EDA Committee here to speak to the body.

            Mr. Jon Phillips addressed the body noting the EDA Committee has reorganized and have hired the Northern Shenandoah Valley Planning District to help them in their efforts. Mr. Phillips noted the EDA is working to open a Farmers Market and have formed a meet and greet committee and would like to have a representative from the town to attend. Mr. Phillips noted they are excited about the changes and the new addition of Joni McCoy, the Town of Stanley’s EDA Representative. Mr. Phillips also noted they would like the town to compile a list of any sites with utilities available for any new businesses that may be interested in locating in Stanley.

            Mr. Phillips noted he would be glad to answer any questions the body may have. Mayor Purdham inquired if they have anyone interested in the site on Goodrich Road where Premier was to have located.  Mr. Phillips noted they do have someone interested but he was unable to say anything more.

            Bill Shuler then spoke to the Council noting Martha Shickle from the Northern Shenandoah Valley Planning District will be their contact person but feel free to contact any EDA member at anytime for any reason. Mr. Shuler noted they knew there had been a lack of communication between the EDA and the towns and they were going to fix that situation. Mr. Shuler noted the towns will be receiving quarterly reports from the EDA and visits at Council meetings to keep the lines of communications open. Mr. Shuler noted Luray was noted as being in the Hub Zone but the truth is all of the towns in the area are. Mr. Shuler noted they are looking to promote the county for being an excellent place to start a business. Mr. Shuler noted all the

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towns are encouraged to give them the information in order to put their profiles on the EDA’s webpage.

            Mr. Shuler noted their pleasure in having Martha Shickle from the NSVP to assist the EDA. Ms. Shickle noted she had helped the town with several other projects and will be glad to support the town again in any future effort. Mr. Shuler thanked the body at 7:50 pm. noting they will return with quarterly reports and just to visit from time to time.

            Town Manager Terry Pettit noted his next presentation is to allow this body to congratulate Forest Atwood, the town’s wastewater treatment plant operator on being Operator of the Year. Mr. Pettit noted he had submitted Forest’s name for all the hard work he has put in fixing the plant after being under a consent order when Forest came to work for the Town of Stanley. Mr. Pettit noted what a great asset Mr. Atwood has been and continues to be to the plant and the town. Mr. Pettit noted he was recognized about two weeks prior to the meeting at the Virginia Rural Water Association Conference. Mayor Purdham and Council thanked Forest for a great job and his tireless effort at the wastewater plant.

            Councilman Knight inquired why our water did not have to be chlorinated. Mr. Pettit noted our water is tested and has less impurities than required by law so therefore we do not have to chlorinate. Mr. Pettit noted the Town of Stanley was honored again this year of having the Best Tasting Water in Virginia. Mr. Pettit noted we have received this award, 1^st place, three out of the twelve years.

            Mayor Purdham noted it was time for Old Business.

            Town Manager Terry Pettit noted he included reports in their packets from Anderson Associates on the Water Tank Project, the Chapel Village Subdivision Sewer Project and the East Main Street Project. Mr. Pettit noted we are having trouble getting the cost down on the Chapel Village project to where the homeowners that need to hook-up to sewer can afford it. Mr. Pettit noted we have found one and possibly two other contractors to review the bid to see if they can lower the cost.

            Mr. Pettit also noted we received three entries for the Design the Sign Contest which he displayed for the body.  After some discussion it was decided to have the art teacher at PCHS and Eddie Showalter to review the entries and help a committee to decide if one of the entries will work.

            Mayor Purdham inquired if there were any additions or corrections to the minutes from the previous month’s meeting as presented in writing. There being none, Motion was made by Leon Rickard, seconded by Bruce Stoneberger to approve the minutes as presented. Passed Unanimously.

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The Financial Statement and accompanying note were approved as presented.

            The Monthly Paywarrant was presented. Councilman Rickard inquired what Bill # 16 (Patton, Harris & Rust) was for. Mr. Pettit noted it was work at the Wastewater Treatment Plant.

Councilman Stoneberger inquired what about Bill #19 (Reed’s Tire Center) what was done to the dump truck and was it the one we just bought. Public Works’ Foreman Ronnie McCoy noted it was inspection and a muffler. Councilman Stoneberger also inquired about the tool box purchased on Prepaid Bill #10 (Visa). Mr. McCoy noted it was for the public works’ building.

Councilwoman Graves inquired if the amount of Prepaid Bill #2 (Mayor and Council Pay) should be $625.00 instead of $815.00. Councilwoman Graves further noted this would make the paywarrant $190.00 less. After brief discussion Town Accountant Leon Stout noted she was right and he would make this correction. Motion was made by Martha Graves, seconded by Richard Dorraugh to accept and pay the paywarrant as corrected in the amount of $118,291.27.

            Town Manager Pettit presented the Administrative Report noting he has completed the paperwork from VDOT on the Safe Route to School Project and we should hear something back in 30 to 60 days.

            Mr. Pettit noted we are in the process if having the CCR Reports prepared as required by Virginia Department of Health and they will be mailed to all water customers.

             Mr. Pettit noted he has completed the paperwork on a Wellhead Protection Grant in the amount of $19,500.00. Mr. Pettit further noted it is a 100% grant which will be no cost to the town.

            Mr. Pettit noted Lyttle Utilities will be here next week to begin to do so I & I work and should finish-up in about 2 weeks. Mr. Pettit noted we are required by DEQ to do this work.

Mr. Pettit noted the Finance Committee may want to meet to discuss how we are going to pay Lyttle Utilities. The body suggested it be discussed at the next budget workshop.

            Mr. Pettit noted two proposals from Earl Sutherland of Patton, Harris & Rust on the design work on the new sewage station at the Page County Technical Center and a new sludge holding tank at the wastewater plant were included in their packets. Mr. Pettit inquired if Council wished to proceed with these proposals. After some discussion Council decided to table these proposals to allow Mr. Pettit to get a 2^nd bid on these projects.

            Mr. Pettit noted he has received a request from a citizen who would like to have a birthday party at the Ed Good Park and would like to rent the entire playground for only the  ones attending the event. After a brief discussion the body noted they were not in favor of allowing anyone to rent the entire playground. Mr. Pettit noted it will also ask the Pioneer Bank of their feeling about this issue.

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            Mr. Pettit also inquired if the same policy holds for town employees renting the Ed Good Park Shelter as it does at the shelters at Hawksbill Park being ½ price. The body noted this policy would include the Ed Good Shelter but for immediate family only.      

            Mr. Pettit noted the Library Board has requested permission to install new carpet in the main room of the Library. Mr. Pettit noted they have the funds for the project but would also accept any contribution from the Town.  After brief discussion Council gave permission for the Library to install new carpet.

            Mr. Pettit noted a copy of a letter that was sent to Governor McDonnell requesting that Senate Bill 497 be amended. Mr. Pettit also noted a copy of a letter from the Governor to the town explaining the bill was amended. It was noted the bill has not been finalized yet.

            Mr. Pettit noted he had received an e-mail from Mark Belton about the county’s policy regarding bulk and commercial trash disposal at the landfill.

            Public Works’ Foreman Ronnie McCoy addressed the body at 8:37 pm. noting they had gone to New York in search of a dump truck but things did not work out.  Mr. McCoy noted he and Mr. Pettit need to meet with Councilman Knight and Councilman Stoneberger to discuss some other ideas.

            Mr. McCoy noted they have been working on the water line on Judy Lane and have 280 ft. of pipe left to lay. Mr. McCoy noted then they have to tie everything in and get good water samples.

            Chief Tim Foster presented the Police Report noted he has finished the Highway Safety Grant and hopes to receive $8,000.00 – $10,000.00.

            Chief Foster also noted the department impounded a moped and collected $400.00 in impound fees and $150.00 from an impounded car.

            Chief Foster noted he had included copies of letters received from Page County Sheriff John Thomas and Sergeant Jeremy Keyser for their appreciation and commendation for Sergeant Dean’s and Sergeant Brown’s assistance to their Narcotics Unit. Chief Foster also noted Officer Fadeley also was acknowledged for his participation. Chief Foster noted how proud he was of his officers and their hard work.

            Recreation Director Chuck Short presented his Report noting girls’ basketball finished-up on April 3^rd.

            Mr. Short noted the cameras have been installed at the Ed Good Park Shelter. Mr. Short

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noted hopefully this will help deter some of the vandalism. Mr. Short also noted he had been

contacted by a group of girl scouts about planting flowers at the Ed Good Park. Mr. Short noted he fixed a place for them at the sign to plant their flowers.

            Mr. Short noted it will soon be time to open the pool and this will be the first year for this new liner and hopefully all goes well. Mr. Short noted he will begin cleaning the pool in the next week or two.

            Mayor Purdham inquired if Mr. Short could have the pool open a little earlier this season on Memorial Day weekend. Mr. Short noted usually Memorial Day weekend does not prove to be profitable but if the body wishes for it to be open he will do his best to have it open.

            Mr. Short noted he will hire three or four lifeguards for this season as he has heard from one lifeguard about returning this year.

            Mr. Short noted the Little League have asked if they can use the hall at Hawksbill to have a kids dance as a fund-raiser at no charge. Mr. Short noted he did not have a problem with them using the hall as long as they control the kids. Mayor Purdham noted it is policy in Shenandoah for a dance that the kids sign in with an adult and cannot leave unless they sign out with the same adult. After some discussion the body advised Mr. Short if the Little League would follow this policy they can use hall at no charge.

            Councilman Knight inquired if it would be possible to get a 10 year lease on the ball-field that the Little League uses. Mr. Knight noted he was advised by a Little League Official with this  lease we would be able to hold a Regional Tournament. Councilman Knight noted this would bring in some revenue for our businesses. Mr. Pettit he would talk to the owner to see if this would be possible.

            Councilman Knight also noted he was a guest at a gathering held at the shelter at the Ed Good Park and was disappointed as there was no toilet paper in the bathrooms and they weren’t very clean. Mr. Pettit noted he opened the bathrooms as he does every week-end but he was  unable to find any toilet paper. Councilman Knight called Mr. Short who was on vacation but came to the shelter and found the toilet paper. Mr. Pettit noted we may need to look into  purchasing a commercial toilet paper holder that would hold multiple rolls and persons could not carry off any rolls of toilet paper. Councilman Knight inquired if we needed to hire someone to clean the shelter along with the bathrooms on the week-ends. Mr. Pettit noted he would see if one of our employees would be interested in doing this.  

            Mr. Pettit noted he has applied for another Walking Trail Grant and should hear something around December.  

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Motion was made at 9:30 pm. by Leon Rickard, seconded by Richard Dorraugh to adjourn the meeting. Passed Unanimously.   

___________________________                                         ___________________________

Douglas L. Purdham, Mayor                                                 Norma Cubbage, Clerk

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STANLEY TOWN OFFICE

Wednesday, March 14, 2012 – 7:30 pm.

            Mayor Purdham called the meeting to order at 7:30 pm with the following members attending: Mike Knight, Bruce Stoneberger and Martha Graves. Other persons in attendance are as follows: Briana Campbell with Luray/Page County Chamber of Commerce, Rebecca Armstrong with Page News and Courier, Town Manager Terry Pettit, Chief Tim Foster, Accountant Leon Stout, Public Works’ Foreman Ronnie McCoy and Clerk Norma Cubbage.

            Mayor Purdham gave the Invocation and Mike Knight led the Pledge of Allegiance.

            Mayor Purdham inquired if there were any additions or changes to the proposed agenda presented for tonight’s meeting. Motion was made by Bruce Stoneberger, seconded by Mike Knight to accept the agenda as presented. Passed Unanimously

            Briana Campbell addressed the body with some up-dates from the Chamber. Ms. Campbell noted all the numbers in phone calls, area walk-ins, and tourist walk-ins were significantly up already. Ms. Campbell noted this was unusual this early but it may be due to the warm winter we have had or just due to the fact of advertising the area.

            Ms. Campbell noted the Chamber has received a $50,000 matching Tourism Grant. Ms. Campbell noted this will assist in reaching more tourists letting them know all about our county and what it has to offer. Ms. Campbell noted this web page should be up by the end of May. Ms. Campbell thanked the body for allowing her to speak and left the meeting at 7:40 pm.

            Mayor Purdham noted it was time for Old Business that needs to be discussed.

            Town Manager Terry Pettit noted a copy of the report from Anderson & Anderson, Inc. on projects they are working on for the town was included in their packets for review.  

            Mr. Pettit noted our grant application for the water tank site study was turned down and  the Chapel Road Sewer Project has somewhat stalled as we are looking for funds to help with easements.

            Town Manager Pettit noted Joni McCoy has been approved by Page County Board of Supervisors to serve as the representative for the Town of Stanley’s on the EDA Board.

            Mr. Pettit also noted Page County Court has approved the council’s recommendation of Beverly Breeden to serve on the Board of Zoning Appeals.

            Mr. Pettit noted the Design the Sign Contest on the Town’s Gateway Sign Project is ready to begin and he has extended the deadline until Friday, April 06, 2012.

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             Mayor Purdham inquired if there were any additions or corrections to the Minutes of the previous months’ meeting as presented in writing. Motion was made by Martha Graves, seconded by Mike Knight to approve the Minutes. Passed Unanimously

            The Monthly Financial Statement and accompanying note were approved as presented.

            The Monthly Paywarrant was presented with Councilwoman Graves inquiring about Bill #17 (Sir Excellence) what vehicle was repaired. Chief Tim Foster noted it was the 2007 Crown Vic and the anti-brake system needed repair. Chief Foster noted this mechanic gave us a lower hourly rate. Councilman Knight inquired of Bill #29 (Waste Management) is this a normal monthly trash bill and Bill #34 (YNBP) was the audit always this high. Accountant Leon Stout noted this was a regular monthly trash bill and the audit bill has been in this price range. Councilwoman Graves noted it depends on how much they have to do. There was some discussion on this issue and Town Manager Pettit noted we would contact Luray to get the details on their audit and cost. Motion was made by Martha Graves, seconded by Bruce Stoneberger that the paywarrant totaling $140,697.95 be paid. Passed Unanimously        

            Town Manager Terry Pettit noted the company where we purchased the trash truck is making some repairs as agreed upon before taking delivery. The purchase price is $21,000.00.

            Town Accountant Leon Stout left the meeting at 7:50 pm.

            Public Works’ Foreman Ronnie McCoy noted we have purchased a real nice dump truck for $17,500.00 but have not been able to locate another.  Mr. McCoy noted he would continue to look for a truck in our price range.

            Mayor Purdham noted there will be a 10 minute recess so that the body can look at the new dump truck.  

             Town Manager Terry Pettit and Public Works’ Foreman Ronnie McCoy noted they will be checking with the recycling center on a price for the old GMC dump truck and if we do not get what we feel is a fair price we will then put the vehicle out for bid.

             Mr. Pettit noted the Recreation Committee has met to discuss the pressure problems we are having with the bathroom commodes at the Ed Good Park. Mr. Pettit noted we can install new commodes which would cost about $300.00 each, a booster pump and tank which would cost approximately $600 or install a new 6” water line which will cost approximately $3500.00. Mr. Pettit noted the Recreation Committee has discussed this problem and are recommending we install the larger water line to the bathrooms to eliminate this problem. Councilwoman Graves inquired if we had funds available to put in the larger line. Town Manager Pettit noted he had checked with Accountant Leon Stout and he noted the funds were available. Council advised

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Town Manager Pettit to get in touch with Mr. Timmy Rickard to make sure this new line will eliminate the problem. Mr. Pettit noted he would contact him. 

            Mr. Pettit noted persons have inquired about how nice it would be to have a sandbox and bench near the playground at the Ed Good Park. Mr. Pettit noted this had been discussed and Chuck Short noted he could build a sandbox for approximately $1,000.00 which will be cheaper than buying one. After some discussion on having a problem keeping dogs out of the sandbox and away from the children, it was noted the Lease Law is in effect at the Park.

            Mr. Pettit noted we have a donated Flag Pole to put up at the park so we can display the Virginia Flag as well as the American Flag. Mr. Pettit continued to note hopefully very soon we can add another pole and have our own town flag.

            Town Manager Pettit also noted we are getting ready to install cameras at the parking lot to try to help with any further vandalism.

            Terry Pettit noted we will have to advertise for lifeguards this year as Mr. Short noted several are not coming back for this pool season.

            Town Manager Terry Pettit noted the committee discussed the need to enforce the helmet law at the Skatepark.  After some discussion it was noted the need for a sign of the No Helmet No Skating Rule. Chief Tim Foster noted the fines will be as follows:                1st Time – Verbal Warning

            2^nd Time – Fine of $25.00 *** if Helmet is purchased before Fine is Due, and receipt is presented Fine will be waived

            3^rd Time – Expulsion from Skatepark        

            Mr. Terry Pettit presented his Administrative Report beginning at 8:25 pm. noting we are waiting for the paperwork from VDOT to proceed with the Safe Route to Schools Grant.

            Mr. Pettit noted after Council’s recommendation the letter he sent to Steve Hedrick with DEQ in reference to the Infiltration and Inflow work. Mr. Pettit noted he was glad to advise the Body that Mr. Hedrick accepted his recommendation for this work schedule.

            Mr. Pettit noted they are having major problems with the lift station at the Page County Technical Center. Mr. Pettit noted we have had Seal’s Septic to pump down the station every day as to not be in violation because the pump was gone. Mr. Pettit noted the pump was repaired quickly and we are up and running again but we need to plan now to put in a new lift station. Mr. Pettit noted it would cost anywhere from $50,000 to $60,000.

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            Mr. Pettit noted the County turned down the radio grant to assist with the switch to narrow band and after finding that out he arranged to have a local radio dealer evaluate the town’s system. Mr. Pettit noted he was glad to hear the towns’ system was not a bad as he had thought. 

            Town Manager Pettit noted the Ed Good Park Committee is now working with Pioneer Bank to have fund-raisers for the walking trail. Mr. Pettit noted the have several events during the upcoming months.  

            Mr. Pettit noted a copy of a letter was included in their packet from the Page County High School Prom Committee requesting a donation.

            Mr. Pettit noted everyone should have received an invitation to Eric Cantor’s Annual Local Leaders Appreciation Breakfast at Graves Mountain Lodge. Mr. Pettit noted he will unable to attend as he will be VRWA Conference but noted Mayor Purdham is planning to attend if anyone is interested in going.

            Mr. Terry Pettit noted he had attended the Page County Board of Supervisors Budget workshop along with members of the Library Board. Mr. Pettit noted they went requesting funding for the Library for the upcoming year and noted it went very well.

            Town Manager Pettit noted he had spoken at the Luray/Page County Chamber of Commerce Annual Tourism Kick-Off on the upcoming events the Town of Stanley is offering.

            Mr. Pettit noted the Town will be recognized at a reception for our Forestry Award.

            Public Works Foreman Ronnie McCoy noted they had worked on Judy Lane Water Line and it was very wet.

            Mr. McCoy noted they had been busy with the problems at the Vo-Tech Lift Station.

            The Police Report was presented in writing as Chief Foster had an emergency and had to leave the meeting.

            The Recreation Report was presented in writing due to Mr. Short having basketball games.

            Mayor Purdham inquired if there was any New Business to be discussed.

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            Mr. Pettit noted the need to schedule a Budget Workshop on Wednesday, March 28^th at 7:00 pm. at the town office. Mr. Pettit noted representatives from Waste Management will be at the meeting to discuss trash collection.

            Mayor Purdham noted the concern in our town on the Post Office situation. Mayor Purdham noted this was very disturbing and so he contacted Richmond about this issue and has received a reply, which he distributed copies to the body. Mayor Purdham noted the reply states the mail carriers will work out of the Luray office but nothing else will change. The Mayor further noted the retail window and postal boxes will remain open.     

            Public Works Foreman Ronnie McCoy left the meeting at 9:05 pm.

            Motion was made at 9:05 pm. by Martha Graves, seconded by Mike Knight that the Town Council convene in a Closed Meeting for the discussion of legal Matters, as authorized by Virginia Code 2.2-311 Subsection A7. Passed Unanimously.

            Motion was made by Martha Graves, seconded by Mike Knight at 9:17 pm. that the Town Council leave the Closed Meeting and return to open Meeting. Passed Unanimously.

            Mayor Purdham states that the Town Council is now in open Meeting.

            Motion was made by Martha Graves, seconded by Bruce Stoneberger to adopt a Resolution to certify the Closed Meeting; the Meeting was held for purposes allowed under the Freedom of Information Act and that while in the Closed Meeting, only those matters identified in the Motion to hold a closed Meeting were discussed.

VOTING FOR:                                               VOTING AGAINST:                                              

            Mike Knight                                                      None

            Bruce Stoneberger

            Martha Graves

Absent from this meeting:

Leon Rickard

Richard Dorraugh

MOTION CARRIED.

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            Council authorized Town Manger Terry Pettit to take the necessary means to collect the meals tax owed to the Town of Stanley.

            Motion was made by Martha Graves, seconded by Bruce Stoneberger at 9:20 pm. to adjourn this meeting. Passed Unanimously.

_________________________                                            ________________________

 Douglas L. Purdham, Mayor                                                Norma Cubbage, Clerk

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REGULAR MEETING

STANLEY TOWN OFFICE

Wednesday, March 14, 2012 – 7:30 pm.

            Mayor Purdham called the meeting to order at 7:30 pm with the following members attending: Mike Knight, Bruce Stoneberger and Martha Graves. Other persons in attendance are as follows: Briana Campbell with Luray/Page County Chamber of Commerce, Rebecca Armstrong with Page News and Courier, Town Manager Terry Pettit, Chief Tim Foster, Accountant Leon Stout, Public Works’ Foreman Ronnie McCoy and Clerk Norma Cubbage.

            Mayor Purdham gave the Invocation and Mike Knight led the Pledge of Allegiance.

            Mayor Purdham inquired if there were any additions or changes to the proposed agenda presented for tonight’s meeting. Motion was made by Bruce Stoneberger, seconded by Mike Knight to accept the agenda as presented. Passed Unanimously

            Briana Campbell addressed the body with some up-dates from the Chamber. Ms. Campbell noted all the numbers in phone calls, area walk-ins, and tourist walk-ins were significantly up already. Ms. Campbell noted this was unusual this early but it may be due to the warm winter we have had or just due to the fact of advertising the area.

            Ms. Campbell noted the Chamber has received a $50,000 matching Tourism Grant. Ms. Campbell noted this will assist in reaching more tourists letting them know all about our county and what it has to offer. Ms. Campbell noted this web page should be up by the end of May. Ms. Campbell thanked the body for allowing her to speak and left the meeting at 7:40 pm.

            Mayor Purdham noted it was time for Old Business that needs to be discussed.

            Town Manager Terry Pettit noted a copy of the report from Anderson & Anderson, Inc. on projects they are working on for the town was included in their packets for review.  

            Mr. Pettit noted our grant application for the water tank site study was turned down and  the Chapel Road Sewer Project has somewhat stalled as we are looking for funds to help with easements.

            Town Manager Pettit noted Joni McCoy has been approved by Page County Board of Supervisors to serve as the representative for the Town of Stanley’s on the EDA Board.

            Mr. Pettit also noted Page County Court has approved the council’s recommendation of Beverly Breeden to serve on the Board of Zoning Appeals.

            Mr. Pettit noted the Design the Sign Contest on the Town’s Gateway Sign Project is ready to begin and he has extended the deadline until Friday, April 06, 2012.

Continued Minutes 03/14/12

             Mayor Purdham inquired if there were any additions or corrections to the Minutes of the previous months’ meeting as presented in writing. Motion was made by Martha Graves, seconded by Mike Knight to approve the Minutes. Passed Unanimously

            The Monthly Financial Statement and accompanying note were approved as presented.

            The Monthly Paywarrant was presented with Councilwoman Graves inquiring about Bill #17 (Sir Excellence) what vehicle was repaired. Chief Tim Foster noted it was the 2007 Crown Vic and the anti-brake system needed repair. Chief Foster noted this mechanic gave us a lower hourly rate. Councilman Knight inquired of Bill #29 (Waste Management) is this a normal monthly trash bill and Bill #34 (YNBP) was the audit always this high. Accountant Leon Stout noted this was a regular monthly trash bill and the audit bill has been in this price range. Councilwoman Graves noted it depends on how much they have to do. There was some discussion on this issue and Town Manager Pettit noted we would contact Luray to get the details on their audit and cost. Motion was made by Martha Graves, seconded by Bruce Stoneberger that the paywarrant totaling $140,697.95 be paid. Passed Unanimously        

            Town Manager Terry Pettit noted the company where we purchased the trash truck is making some repairs as agreed upon before taking delivery. The purchase price is $21,000.00.

            Town Accountant Leon Stout left the meeting at 7:50 pm.

            Public Works’ Foreman Ronnie McCoy noted we have purchased a real nice dump truck for $17,500.00 but have not been able to locate another.  Mr. McCoy noted he would continue to look for a truck in our price range.

            Mayor Purdham noted there will be a 10 minute recess so that the body can look at the new dump truck.  

             Town Manager Terry Pettit and Public Works’ Foreman Ronnie McCoy noted they will be checking with the recycling center on a price for the old GMC dump truck and if we do not get what we feel is a fair price we will then put the vehicle out for bid.

             Mr. Pettit noted the Recreation Committee has met to discuss the pressure problems we are having with the bathroom commodes at the Ed Good Park. Mr. Pettit noted we can install new commodes which would cost about $300.00 each, a booster pump and tank which would cost approximately $600 or install a new 6” water line which will cost approximately $3500.00. Mr. Pettit noted the Recreation Committee has discussed this problem and are recommending we install the larger water line to the bathrooms to eliminate this problem. Councilwoman Graves inquired if we had funds available to put in the larger line. Town Manager Pettit noted he had checked with Accountant Leon Stout and he noted the funds were available. Council advised

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Town Manager Pettit to get in touch with Mr. Timmy Rickard to make sure this new line will eliminate the problem. Mr. Pettit noted he would contact him. 

            Mr. Pettit noted persons have inquired about how nice it would be to have a sandbox and bench near the playground at the Ed Good Park. Mr. Pettit noted this had been discussed and Chuck Short noted he could build a sandbox for approximately $1,000.00 which will be cheaper than buying one. After some discussion on having a problem keeping dogs out of the sandbox and away from the children, it was noted the Lease Law is in effect at the Park.

            Mr. Pettit noted we have a donated Flag Pole to put up at the park so we can display the Virginia Flag as well as the American Flag. Mr. Pettit continued to note hopefully very soon we can add another pole and have our own town flag.

            Town Manager Pettit also noted we are getting ready to install cameras at the parking lot to try to help with any further vandalism.

            Terry Pettit noted we will have to advertise for lifeguards this year as Mr. Short noted several are not coming back for this pool season.

            Town Manager Terry Pettit noted the committee discussed the need to enforce the helmet law at the Skatepark.  After some discussion it was noted the need for a sign of the No Helmet No Skating Rule. Chief Tim Foster noted the fines will be as follows:                1st Time – Verbal Warning

            2^nd Time – Fine of $25.00 *** if Helmet is purchased before Fine is Due, and receipt is presented Fine will be waived

            3^rd Time – Expulsion from Skatepark        

            Mr. Terry Pettit presented his Administrative Report beginning at 8:25 pm. noting we are waiting for the paperwork from VDOT to proceed with the Safe Route to Schools Grant.

            Mr. Pettit noted after Council’s recommendation the letter he sent to Steve Hedrick with DEQ in reference to the Infiltration and Inflow work. Mr. Pettit noted he was glad to advise the Body that Mr. Hedrick accepted his recommendation for this work schedule.

            Mr. Pettit noted they are having major problems with the lift station at the Page County Technical Center. Mr. Pettit noted we have had Seal’s Septic to pump down the station every day as to not be in violation because the pump was gone. Mr. Pettit noted the pump was repaired quickly and we are up and running again but we need to plan now to put in a new lift station. Mr. Pettit noted it would cost anywhere from $50,000 to $60,000.

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            Mr. Pettit noted the County turned down the radio grant to assist with the switch to narrow band and after finding that out he arranged to have a local radio dealer evaluate the town’s system. Mr. Pettit noted he was glad to hear the towns’ system was not a bad as he had thought. 

            Town Manager Pettit noted the Ed Good Park Committee is now working with Pioneer Bank to have fund-raisers for the walking trail. Mr. Pettit noted the have several events during the upcoming months.  

            Mr. Pettit noted a copy of a letter was included in their packet from the Page County High School Prom Committee requesting a donation.

            Mr. Pettit noted everyone should have received an invitation to Eric Cantor’s Annual Local Leaders Appreciation Breakfast at Graves Mountain Lodge. Mr. Pettit noted he will unable to attend as he will be VRWA Conference but noted Mayor Purdham is planning to attend if anyone is interested in going.

            Mr. Terry Pettit noted he had attended the Page County Board of Supervisors Budget workshop along with members of the Library Board. Mr. Pettit noted they went requesting funding for the Library for the upcoming year and noted it went very well.

            Town Manager Pettit noted he had spoken at the Luray/Page County Chamber of Commerce Annual Tourism Kick-Off on the upcoming events the Town of Stanley is offering.

            Mr. Pettit noted the Town will be recognized at a reception for our Forestry Award.

            Public Works Foreman Ronnie McCoy noted they had worked on Judy Lane Water Line and it was very wet.

            Mr. McCoy noted they had been busy with the problems at the Vo-Tech Lift Station.

            The Police Report was presented in writing as Chief Foster had an emergency and had to leave the meeting.

            The Recreation Report was presented in writing due to Mr. Short having basketball games.

            Mayor Purdham inquired if there was any New Business to be discussed.

(4)

Continued Minutes 03/14/12

            Mr. Pettit noted the need to schedule a Budget Workshop on Wednesday, March 28^th at 7:00 pm. at the town office. Mr. Pettit noted representatives from Waste Management will be at the meeting to discuss trash collection.

            Mayor Purdham noted the concern in our town on the Post Office situation. Mayor Purdham noted this was very disturbing and so he contacted Richmond about this issue and has received a reply, which he distributed copies to the body. Mayor Purdham noted the reply states the mail carriers will work out of the Luray office but nothing else will change. The Mayor further noted the retail window and postal boxes will remain open.     

            Public Works Foreman Ronnie McCoy left the meeting at 9:05 pm.

            Motion was made at 9:05 pm. by Martha Graves, seconded by Mike Knight that the Town Council convene in a Closed Meeting for the discussion of legal Matters, as authorized by Virginia Code 2.2-311 Subsection A7. Passed Unanimously.

            Motion was made by Martha Graves, seconded by Mike Knight at 9:17 pm. that the Town Council leave the Closed Meeting and return to open Meeting. Passed Unanimously.

            Mayor Purdham states that the Town Council is now in open Meeting.

            Motion was made by Martha Graves, seconded by Bruce Stoneberger to adopt a Resolution to certify the Closed Meeting; the Meeting was held for purposes allowed under the Freedom of Information Act and that while in the Closed Meeting, only those matters identified in the Motion to hold a closed Meeting were discussed.

VOTING FOR:                                               VOTING AGAINST:                                              

            Mike Knight                                                      None

            Bruce Stoneberger

            Martha Graves

Absent from this meeting:

Leon Rickard

Richard Dorraugh

MOTION CARRIED.

(5)

Continued Minutes 03/14/12

            Council authorized Town Manger Terry Pettit to take the necessary means to collect the meals tax owed to the Town of Stanley.

            Motion was made by Martha Graves, seconded by Bruce Stoneberger at 9:20 pm. to adjourn this meeting. Passed Unanimously.

_________________________                                            ________________________

 Douglas L. Purdham, Mayor                                                Norma Cubbage, Clerk

(6)

REGULAR MEETING

STANLEY TOWN OFFICE

Wednesday, March 14, 2012 – 7:30 pm.

            Mayor Purdham called the meeting to order at 7:30 pm with the following members attending: Mike Knight, Bruce Stoneberger and Martha Graves. Other persons in attendance are as follows: Briana Campbell with Luray/Page County Chamber of Commerce, Rebecca Armstrong with Page News and Courier, Town Manager Terry Pettit, Chief Tim Foster, Accountant Leon Stout, Public Works’ Foreman Ronnie McCoy and Clerk Norma Cubbage.

            Mayor Purdham gave the Invocation and Mike Knight led the Pledge of Allegiance.

            Mayor Purdham inquired if there were any additions or changes to the proposed agenda presented for tonight’s meeting. Motion was made by Bruce Stoneberger, seconded by Mike Knight to accept the agenda as presented. Passed Unanimously

            Briana Campbell addressed the body with some up-dates from the Chamber. Ms. Campbell noted all the numbers in phone calls, area walk-ins, and tourist walk-ins were significantly up already. Ms. Campbell noted this was unusual this early but it may be due to the warm winter we have had or just due to the fact of advertising the area.

            Ms. Campbell noted the Chamber has received a $50,000 matching Tourism Grant. Ms. Campbell noted this will assist in reaching more tourists letting them know all about our county and what it has to offer. Ms. Campbell noted this web page should be up by the end of May. Ms. Campbell thanked the body for allowing her to speak and left the meeting at 7:40 pm.

            Mayor Purdham noted it was time for Old Business that needs to be discussed.

            Town Manager Terry Pettit noted a copy of the report from Anderson & Anderson, Inc. on projects they are working on for the town was included in their packets for review.  

            Mr. Pettit noted our grant application for the water tank site study was turned down and  the Chapel Road Sewer Project has somewhat stalled as we are looking for funds to help with easements.

            Town Manager Pettit noted Joni McCoy has been approved by Page County Board of Supervisors to serve as the representative for the Town of Stanley’s on the EDA Board.

            Mr. Pettit also noted Page County Court has approved the council’s recommendation of Beverly Breeden to serve on the Board of Zoning Appeals.

            Mr. Pettit noted the Design the Sign Contest on the Town’s Gateway Sign Project is ready to begin and he has extended the deadline until Friday, April 06, 2012.

Continued Minutes 03/14/12

             Mayor Purdham inquired if there were any additions or corrections to the Minutes of the previous months’ meeting as presented in writing. Motion was made by Martha Graves, seconded by Mike Knight to approve the Minutes. Passed Unanimously

            The Monthly Financial Statement and accompanying note were approved as presented.

            The Monthly Paywarrant was presented with Councilwoman Graves inquiring about Bill #17 (Sir Excellence) what vehicle was repaired. Chief Tim Foster noted it was the 2007 Crown Vic and the anti-brake system needed repair. Chief Foster noted this mechanic gave us a lower hourly rate. Councilman Knight inquired of Bill #29 (Waste Management) is this a normal monthly trash bill and Bill #34 (YNBP) was the audit always this high. Accountant Leon Stout noted this was a regular monthly trash bill and the audit bill has been in this price range. Councilwoman Graves noted it depends on how much they have to do. There was some discussion on this issue and Town Manager Pettit noted we would contact Luray to get the details on their audit and cost. Motion was made by Martha Graves, seconded by Bruce Stoneberger that the paywarrant totaling $140,697.95 be paid. Passed Unanimously        

            Town Manager Terry Pettit noted the company where we purchased the trash truck is making some repairs as agreed upon before taking delivery. The purchase price is $21,000.00.

            Town Accountant Leon Stout left the meeting at 7:50 pm.

            Public Works’ Foreman Ronnie McCoy noted we have purchased a real nice dump truck for $17,500.00 but have not been able to locate another.  Mr. McCoy noted he would continue to look for a truck in our price range.

            Mayor Purdham noted there will be a 10 minute recess so that the body can look at the new dump truck.  

             Town Manager Terry Pettit and Public Works’ Foreman Ronnie McCoy noted they will be checking with the recycling center on a price for the old GMC dump truck and if we do not get what we feel is a fair price we will then put the vehicle out for bid.

             Mr. Pettit noted the Recreation Committee has met to discuss the pressure problems we are having with the bathroom commodes at the Ed Good Park. Mr. Pettit noted we can install new commodes which would cost about $300.00 each, a booster pump and tank which would cost approximately $600 or install a new 6” water line which will cost approximately $3500.00. Mr. Pettit noted the Recreation Committee has discussed this problem and are recommending we install the larger water line to the bathrooms to eliminate this problem. Councilwoman Graves inquired if we had funds available to put in the larger line. Town Manager Pettit noted he had checked with Accountant Leon Stout and he noted the funds were available. Council advised

(2)

Continued Minutes 03/14/12

Town Manager Pettit to get in touch with Mr. Timmy Rickard to make sure this new line will eliminate the problem. Mr. Pettit noted he would contact him. 

            Mr. Pettit noted persons have inquired about how nice it would be to have a sandbox and bench near the playground at the Ed Good Park. Mr. Pettit noted this had been discussed and Chuck Short noted he could build a sandbox for approximately $1,000.00 which will be cheaper than buying one. After some discussion on having a problem keeping dogs out of the sandbox and away from the children, it was noted the Lease Law is in effect at the Park.

            Mr. Pettit noted we have a donated Flag Pole to put up at the park so we can display the Virginia Flag as well as the American Flag. Mr. Pettit continued to note hopefully very soon we can add another pole and have our own town flag.

            Town Manager Pettit also noted we are getting ready to install cameras at the parking lot to try to help with any further vandalism.

            Terry Pettit noted we will have to advertise for lifeguards this year as Mr. Short noted several are not coming back for this pool season.

            Town Manager Terry Pettit noted the committee discussed the need to enforce the helmet law at the Skatepark.  After some discussion it was noted the need for a sign of the No Helmet No Skating Rule. Chief Tim Foster noted the fines will be as follows:                1st Time – Verbal Warning

            2^nd Time – Fine of $25.00 *** if Helmet is purchased before Fine is Due, and receipt is presented Fine will be waived

            3^rd Time – Expulsion from Skatepark        

            Mr. Terry Pettit presented his Administrative Report beginning at 8:25 pm. noting we are waiting for the paperwork from VDOT to proceed with the Safe Route to Schools Grant.

            Mr. Pettit noted after Council’s recommendation the letter he sent to Steve Hedrick with DEQ in reference to the Infiltration and Inflow work. Mr. Pettit noted he was glad to advise the Body that Mr. Hedrick accepted his recommendation for this work schedule.

            Mr. Pettit noted they are having major problems with the lift station at the Page County Technical Center. Mr. Pettit noted we have had Seal’s Septic to pump down the station every day as to not be in violation because the pump was gone. Mr. Pettit noted the pump was repaired quickly and we are up and running again but we need to plan now to put in a new lift station. Mr. Pettit noted it would cost anywhere from $50,000 to $60,000.

(3)

Continued Minutes 03/14/12

            Mr. Pettit noted the County turned down the radio grant to assist with the switch to narrow band and after finding that out he arranged to have a local radio dealer evaluate the town’s system. Mr. Pettit noted he was glad to hear the towns’ system was not a bad as he had thought. 

            Town Manager Pettit noted the Ed Good Park Committee is now working with Pioneer Bank to have fund-raisers for the walking trail. Mr. Pettit noted the have several events during the upcoming months.  

            Mr. Pettit noted a copy of a letter was included in their packet from the Page County High School Prom Committee requesting a donation.

            Mr. Pettit noted everyone should have received an invitation to Eric Cantor’s Annual Local Leaders Appreciation Breakfast at Graves Mountain Lodge. Mr. Pettit noted he will unable to attend as he will be VRWA Conference but noted Mayor Purdham is planning to attend if anyone is interested in going.

            Mr. Terry Pettit noted he had attended the Page County Board of Supervisors Budget workshop along with members of the Library Board. Mr. Pettit noted they went requesting funding for the Library for the upcoming year and noted it went very well.

            Town Manager Pettit noted he had spoken at the Luray/Page County Chamber of Commerce Annual Tourism Kick-Off on the upcoming events the Town of Stanley is offering.

            Mr. Pettit noted the Town will be recognized at a reception for our Forestry Award.

            Public Works Foreman Ronnie McCoy noted they had worked on Judy Lane Water Line and it was very wet.

            Mr. McCoy noted they had been busy with the problems at the Vo-Tech Lift Station.

            The Police Report was presented in writing as Chief Foster had an emergency and had to leave the meeting.

            The Recreation Report was presented in writing due to Mr. Short having basketball games.

            Mayor Purdham inquired if there was any New Business to be discussed.

(4)

Continued Minutes 03/14/12

            Mr. Pettit noted the need to schedule a Budget Workshop on Wednesday, March 28^th at 7:00 pm. at the town office. Mr. Pettit noted representatives from Waste Management will be at the meeting to discuss trash collection.

            Mayor Purdham noted the concern in our town on the Post Office situation. Mayor Purdham noted this was very disturbing and so he contacted Richmond about this issue and has received a reply, which he distributed copies to the body. Mayor Purdham noted the reply states the mail carriers will work out of the Luray office but nothing else will change. The Mayor further noted the retail window and postal boxes will remain open.     

            Public Works Foreman Ronnie McCoy left the meeting at 9:05 pm.

            Motion was made at 9:05 pm. by Martha Graves, seconded by Mike Knight that the Town Council convene in a Closed Meeting for the discussion of legal Matters, as authorized by Virginia Code 2.2-311 Subsection A7. Passed Unanimously.

            Motion was made by Martha Graves, seconded by Mike Knight at 9:17 pm. that the Town Council leave the Closed Meeting and return to open Meeting. Passed Unanimously.

            Mayor Purdham states that the Town Council is now in open Meeting.

            Motion was made by Martha Graves, seconded by Bruce Stoneberger to adopt a Resolution to certify the Closed Meeting; the Meeting was held for purposes allowed under the Freedom of Information Act and that while in the Closed Meeting, only those matters identified in the Motion to hold a closed Meeting were discussed.

VOTING FOR:                                               VOTING AGAINST:                                              

            Mike Knight                                                      None

            Bruce Stoneberger

            Martha Graves

Absent from this meeting:

Leon Rickard

Richard Dorraugh

MOTION CARRIED.

(5)

Continued Minutes 03/14/12

            Council authorized Town Manger Terry Pettit to take the necessary means to collect the meals tax owed to the Town of Stanley.

            Motion was made by Martha Graves, seconded by Bruce Stoneberger at 9:20 pm. to adjourn this meeting. Passed Unanimously.

_________________________                                            ________________________

 Douglas L. Purdham, Mayor                                                Norma Cubbage, Clerk

(6)

REGULAR MEETING

STANLEY TOWN OFFICE

Wednesday, March 14, 2012 – 7:30 pm.

            Mayor Purdham called the meeting to order at 7:30 pm with the following members attending: Mike Knight, Bruce Stoneberger and Martha Graves. Other persons in attendance are as follows: Briana Campbell with Luray/Page County Chamber of Commerce, Rebecca Armstrong with Page News and Courier, Town Manager Terry Pettit, Chief Tim Foster, Accountant Leon Stout, Public Works’ Foreman Ronnie McCoy and Clerk Norma Cubbage.

            Mayor Purdham gave the Invocation and Mike Knight led the Pledge of Allegiance.

            Mayor Purdham inquired if there were any additions or changes to the proposed agenda presented for tonight’s meeting. Motion was made by Bruce Stoneberger, seconded by Mike Knight to accept the agenda as presented. Passed Unanimously

            Briana Campbell addressed the body with some up-dates from the Chamber. Ms. Campbell noted all the numbers in phone calls, area walk-ins, and tourist walk-ins were significantly up already. Ms. Campbell noted this was unusual this early but it may be due to the warm winter we have had or just due to the fact of advertising the area.

            Ms. Campbell noted the Chamber has received a $50,000 matching Tourism Grant. Ms. Campbell noted this will assist in reaching more tourists letting them know all about our county and what it has to offer. Ms. Campbell noted this web page should be up by the end of May. Ms. Campbell thanked the body for allowing her to speak and left the meeting at 7:40 pm.

            Mayor Purdham noted it was time for Old Business that needs to be discussed.

            Town Manager Terry Pettit noted a copy of the report from Anderson & Anderson, Inc. on projects they are working on for the town was included in their packets for review.  

            Mr. Pettit noted our grant application for the water tank site study was turned down and  the Chapel Road Sewer Project has somewhat stalled as we are looking for funds to help with easements.

            Town Manager Pettit noted Joni McCoy has been approved by Page County Board of Supervisors to serve as the representative for the Town of Stanley’s on the EDA Board.

            Mr. Pettit also noted Page County Court has approved the council’s recommendation of Beverly Breeden to serve on the Board of Zoning Appeals.

            Mr. Pettit noted the Design the Sign Contest on the Town’s Gateway Sign Project is ready to begin and he has extended the deadline until Friday, April 06, 2012.

Continued Minutes 03/14/12

             Mayor Purdham inquired if there were any additions or corrections to the Minutes of the previous months’ meeting as presented in writing. Motion was made by Martha Graves, seconded by Mike Knight to approve the Minutes. Passed Unanimously

            The Monthly Financial Statement and accompanying note were approved as presented.

            The Monthly Paywarrant was presented with Councilwoman Graves inquiring about Bill #17 (Sir Excellence) what vehicle was repaired. Chief Tim Foster noted it was the 2007 Crown Vic and the anti-brake system needed repair. Chief Foster noted this mechanic gave us a lower hourly rate. Councilman Knight inquired of Bill #29 (Waste Management) is this a normal monthly trash bill and Bill #34 (YNBP) was the audit always this high. Accountant Leon Stout noted this was a regular monthly trash bill and the audit bill has been in this price range. Councilwoman Graves noted it depends on how much they have to do. There was some discussion on this issue and Town Manager Pettit noted we would contact Luray to get the details on their audit and cost. Motion was made by Martha Graves, seconded by Bruce Stoneberger that the paywarrant totaling $140,697.95 be paid. Passed Unanimously        

            Town Manager Terry Pettit noted the company where we purchased the trash truck is making some repairs as agreed upon before taking delivery. The purchase price is $21,000.00.

            Town Accountant Leon Stout left the meeting at 7:50 pm.

            Public Works’ Foreman Ronnie McCoy noted we have purchased a real nice dump truck for $17,500.00 but have not been able to locate another.  Mr. McCoy noted he would continue to look for a truck in our price range.

            Mayor Purdham noted there will be a 10 minute recess so that the body can look at the new dump truck.  

             Town Manager Terry Pettit and Public Works’ Foreman Ronnie McCoy noted they will be checking with the recycling center on a price for the old GMC dump truck and if we do not get what we feel is a fair price we will then put the vehicle out for bid.

             Mr. Pettit noted the Recreation Committee has met to discuss the pressure problems we are having with the bathroom commodes at the Ed Good Park. Mr. Pettit noted we can install new commodes which would cost about $300.00 each, a booster pump and tank which would cost approximately $600 or install a new 6” water line which will cost approximately $3500.00. Mr. Pettit noted the Recreation Committee has discussed this problem and are recommending we install the larger water line to the bathrooms to eliminate this problem. Councilwoman Graves inquired if we had funds available to put in the larger line. Town Manager Pettit noted he had checked with Accountant Leon Stout and he noted the funds were available. Council advised

(2)

Continued Minutes 03/14/12

Town Manager Pettit to get in touch with Mr. Timmy Rickard to make sure this new line will eliminate the problem. Mr. Pettit noted he would contact him. 

            Mr. Pettit noted persons have inquired about how nice it would be to have a sandbox and bench near the playground at the Ed Good Park. Mr. Pettit noted this had been discussed and Chuck Short noted he could build a sandbox for approximately $1,000.00 which will be cheaper than buying one. After some discussion on having a problem keeping dogs out of the sandbox and away from the children, it was noted the Lease Law is in effect at the Park.

            Mr. Pettit noted we have a donated Flag Pole to put up at the park so we can display the Virginia Flag as well as the American Flag. Mr. Pettit continued to note hopefully very soon we can add another pole and have our own town flag.

            Town Manager Pettit also noted we are getting ready to install cameras at the parking lot to try to help with any further vandalism.

            Terry Pettit noted we will have to advertise for lifeguards this year as Mr. Short noted several are not coming back for this pool season.

            Town Manager Terry Pettit noted the committee discussed the need to enforce the helmet law at the Skatepark.  After some discussion it was noted the need for a sign of the No Helmet No Skating Rule. Chief Tim Foster noted the fines will be as follows:                1st Time – Verbal Warning

            2^nd Time – Fine of $25.00 *** if Helmet is purchased before Fine is Due, and receipt is presented Fine will be waived

            3^rd Time – Expulsion from Skatepark        

            Mr. Terry Pettit presented his Administrative Report beginning at 8:25 pm. noting we are waiting for the paperwork from VDOT to proceed with the Safe Route to Schools Grant.

            Mr. Pettit noted after Council’s recommendation the letter he sent to Steve Hedrick with DEQ in reference to the Infiltration and Inflow work. Mr. Pettit noted he was glad to advise the Body that Mr. Hedrick accepted his recommendation for this work schedule.

            Mr. Pettit noted they are having major problems with the lift station at the Page County Technical Center. Mr. Pettit noted we have had Seal’s Septic to pump down the station every day as to not be in violation because the pump was gone. Mr. Pettit noted the pump was repaired quickly and we are up and running again but we need to plan now to put in a new lift station. Mr. Pettit noted it would cost anywhere from $50,000 to $60,000.

(3)

Continued Minutes 03/14/12

            Mr. Pettit noted the County turned down the radio grant to assist with the switch to narrow band and after finding that out he arranged to have a local radio dealer evaluate the town’s system. Mr. Pettit noted he was glad to hear the towns’ system was not a bad as he had thought. 

            Town Manager Pettit noted the Ed Good Park Committee is now working with Pioneer Bank to have fund-raisers for the walking trail. Mr. Pettit noted the have several events during the upcoming months.  

            Mr. Pettit noted a copy of a letter was included in their packet from the Page County High School Prom Committee requesting a donation.

            Mr. Pettit noted everyone should have received an invitation to Eric Cantor’s Annual Local Leaders Appreciation Breakfast at Graves Mountain Lodge. Mr. Pettit noted he will unable to attend as he will be VRWA Conference but noted Mayor Purdham is planning to attend if anyone is interested in going.

            Mr. Terry Pettit noted he had attended the Page County Board of Supervisors Budget workshop along with members of the Library Board. Mr. Pettit noted they went requesting funding for the Library for the upcoming year and noted it went very well.

            Town Manager Pettit noted he had spoken at the Luray/Page County Chamber of Commerce Annual Tourism Kick-Off on the upcoming events the Town of Stanley is offering.

            Mr. Pettit noted the Town will be recognized at a reception for our Forestry Award.

            Public Works Foreman Ronnie McCoy noted they had worked on Judy Lane Water Line and it was very wet.

            Mr. McCoy noted they had been busy with the problems at the Vo-Tech Lift Station.

            The Police Report was presented in writing as Chief Foster had an emergency and had to leave the meeting.

            The Recreation Report was presented in writing due to Mr. Short having basketball games.

            Mayor Purdham inquired if there was any New Business to be discussed.

(4)

Continued Minutes 03/14/12

            Mr. Pettit noted the need to schedule a Budget Workshop on Wednesday, March 28^th at 7:00 pm. at the town office. Mr. Pettit noted representatives from Waste Management will be at the meeting to discuss trash collection.

            Mayor Purdham noted the concern in our town on the Post Office situation. Mayor Purdham noted this was very disturbing and so he contacted Richmond about this issue and has received a reply, which he distributed copies to the body. Mayor Purdham noted the reply states the mail carriers will work out of the Luray office but nothing else will change. The Mayor further noted the retail window and postal boxes will remain open.     

            Public Works Foreman Ronnie McCoy left the meeting at 9:05 pm.

            Motion was made at 9:05 pm. by Martha Graves, seconded by Mike Knight that the Town Council convene in a Closed Meeting for the discussion of legal Matters, as authorized by Virginia Code 2.2-311 Subsection A7. Passed Unanimously.

            Motion was made by Martha Graves, seconded by Mike Knight at 9:17 pm. that the Town Council leave the Closed Meeting and return to open Meeting. Passed Unanimously.

            Mayor Purdham states that the Town Council is now in open Meeting.

            Motion was made by Martha Graves, seconded by Bruce Stoneberger to adopt a Resolution to certify the Closed Meeting; the Meeting was held for purposes allowed under the Freedom of Information Act and that while in the Closed Meeting, only those matters identified in the Motion to hold a closed Meeting were discussed.

VOTING FOR:                                               VOTING AGAINST:                                              

            Mike Knight                                                      None

            Bruce Stoneberger

            Martha Graves

Absent from this meeting:

Leon Rickard

Richard Dorraugh

MOTION CARRIED.

(5)

Continued Minutes 03/14/12

            Council authorized Town Manger Terry Pettit to take the necessary means to collect the meals tax owed to the Town of Stanley.

            Motion was made by Martha Graves, seconded by Bruce Stoneberger at 9:20 pm. to adjourn this meeting. Passed Unanimously.

_________________________                                            ________________________

 Douglas L. Purdham, Mayor                                                Norma Cubbage, Clerk

(6)

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Mayor Purdham called the meeting to order at 7:30 pm. with the following Council Members in attendance: Mike Knight, Bruce Stoneberger, Richard Dorraugh, Martha Graves and Leon Rickard. Town Manager Terry Pettit, Police Chief Tim Foster, Accountant Leon Stout, Public Works’ Foreman Ronnie McCoy and Clerk Norma Cubbage were also present at the meeting.

Mayor Purdham gave the Invocation and Councilman Rickard led the Pledge of Allegiance.

Mayor Purdham inquired if there were any additions or changes to the agenda presented for tonight’s meeting. There being none, Motion was made by Leon Rickard, seconded by Martha Graves to accept the proposed agenda. Passed Unanimously.

Town Manager Pettit directed the body’s attention to the Appreciation Award from the Stanley Rescue Squad presented to the Town and Council for allowing them to use the trail at Hawksbill Pool for a fund raiser.

Mayor Purdham inquired if there was any Old Business that needed to be discussed.

Town Manager Terry Pettit noted he has updates on several projects that are going on.
Mr. Pettit noted on the East Main Streetscape Project, the application has been mailed and we are just waiting for a reply.

Mr. Pettit noted on the Chapel Village Sewer Project we have run into a problem with easements, but feels it will work out, and therefore we will be able to proceed with this project.

Mr. Pettit also noted the Judy Lane Tank Project the paperwork has been submitted and should receive a reply sometime between March and May. Mr. Pettit noted this project was for finding the best location to place the tank and not anything else.

Town Manager Pettit noted the EDA Water Improvement Project probably will not work out because to qualify you have to have a business interested in locating in the area and we do not have anyone definite at this time.

Mr. Pettit noted Councilman Knight has a price for replacing the windows in the town office. Mr. Knight noted it would cost $590.00 per window which includes the window, installation and shelves. Council discussed this issue and advised the need to get another price to compare.

Continued Minutes 02/08/12

Mr. Pettit stated he had been notified by the County Administrator that our EDA Representative, Travis Wolf has resigned from the Board due to taking a new job. Mr. Pettit noted he had been unable to reach Mr. Wolf to confirm. Mr. Pettit noted he has been seeking
someone who is interested in serving as the town’s representative on the EDA Board and he has finally found someone that is willing to serve. Mr. Pettit noted that person is Joni McCoy and that after he speaks to Mr. Wolf he can submit her name.

Mr. Pettit further noted he has found someone interested in serving on the Board of Zoning Appeals as we have a vacancy. Mr. Pettit noted Beverly (Bootsie) Breeden has stated he would be interested in serving on the board.

Mr. Pettit also noted he has the posters ready to begin the Design the Sign Contest but needs clarification on the prize. Mr. Pettit inquired if the prize was $250.00 cash or a Savings Bond. Council advised that if a design submitted was chosen the prize is $250.00 cash.

Mayor Purdham inquired if there were any additions or corrections to the Minutes from the previous month’s meeting as presented in writing. Mayor Purdham noted on page 2 to change Councilman to Councilwoman referring to Martha Graves. Motion was made by Bruce Stoneberger, seconded by Martha Graves to approve the Minutes of the previous month’s meeting as corrected. Passed Unanimously.

The Monthly Financial Statement and accompanying note were presented. Mayor Purdham noted an error in the Recreation Checkbook Balance therefore changing the amounts in the Total Checkbooks Balance and in Total Funds in Deposit Accounts. Councilwoman Graves inquired if the $10,000.00 has been transferred from the CIP Project Funds C.D. to the General Account. Town Accountant Stout noted it had been transferred.

The Monthly Paywarrant was presented. Councilman Knight inquired of the following:

Bill # 1 (Agri-Sludge) is this a new company – Town Manager Pettit noted this was the company we had discussed many months ago about allowing them to take our sludge, saving us $6.00 per ton.

Bill # 7 (Janney & Janney) how long was this bill for – Town Accountant Stout noted the bill was for 6 months.

Bill # 11 (Marlow Ford) what was repaired on the police car and which one was it – Chief Foster noted it was the 2005 Ford and the anti-lock brake system had to be replaced.

Bill # 20 (Reed’s Tire Center) what was done to the Town Manager vehicle – Accountant Leon Stout noted it was for inspection and the rotors turned.
(2)
Continued Minutes 02/08/12

Bill # 24 (Stanley Auto) what was done to the trash truck that cost so much – Town
Manager Terry Pettit noted that was what they charged to tear the truck down to see what was wrong and when they found the problem then they informed us they didn’t have anyone that could repair it.

Motion was made by Leon Rickard, seconded by Richard Dorraugh that the Paywarrant totaling $125,271.41 be paid. Passed Unanimously.

Accountant Leon Stout left the meeting at 8:00 pm.

Town Manager Pettit noted the Public Works’ Committee met earlier to discuss the trash truck situation. Mr. Pettit noted Reed’s Tire quoted a price of $8,000.00 to repair the trash truck and after some discussion it was decided it was not worth repairing. Mr. Pettit noted we can sell the truck to try to re-coup some of our money. Mr. Pettit noted the loan from Rural Development can include a trash truck as long as we don’t exceed our limit. Mr. Pettit noted as of now we don’t have a dump truck either as the bed broke on our truck. Mr. Pettit noted public Works’ Foreman Ronnie McCoy purchased a bed for the dump truck and we are currently getting prices to have it put on. Mr. Pettit and Mr. McCoy noted they are in desperate need of a dump truck. Mr. Pettit inquired if they are able to find a dump truck as soon as possible if the body would allow the Finance Committee and the Public Works’ Committee working together to proceed with purchasing a truck and obtaining a loan at the best rate. Motion was made by Mike Knight, seconded by Leon Rickard to allow the same. Passed Unanimously.

Recreation Director Chuck Short arrived at the meeting at 8:10 pm.

Terry Pettit presented the Administrative Report noting Virginia Department of Transportation Safe Routes to School Program has awarded the Town $75,967.00 grant for improvements on Aylor Grubbs Avenue. Mr. Pettit noted this was a 100% grant with no matching funds from the Town.

Mr. Pettit noted he was working with the Northern Shenandoah Valley Planning District to update the Town’s and County’s Hazard Mitigation Plan.

Mr. Pettit noted he had received a request from Mrs. Janice Good to use the town parking lot for a relay for life fund-raiser. Motion was made by Leon Rickard, seconded by Richard Dorraugh to allow Mrs. Good the use of the parking lot.

Mr. Pettit noted there has been a change from the BP Station to the Exxon Station and we have applied for credit cards in order to get gas for the town vehicles. Mr. Pettit noted this is through Holtzman Oil and they are giving us a .02 per gallon discount.

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Continued Minutes 02/08/12

Mr. Pettit noted on January 1st DEQ implemented new regulations regarding lab certifications and we will now have to contract out some of the testing. Mr. Pettit noted it would have been very costly to meet the requirements necessary to complete this testing in house and feels it will save the town money sending the work to an outside lab.

Mr. Pettit noted he is continuing to work with the Broadband Committee on the broadband project.

Mr. Pettit reminded Council of the Workshop which is scheduled for Wednesday, February 22nd at the Hawksbill Cottage.

Mr. Pettit noted he has again been elected President of the Page County Fire and Rescue Association.

Public Works’ Foreman Ronnie McCoy addressed the body noting the have been working on the Judy Lane water line laying 4 pieces of pipe a day.

Mr. McCoy noted Hawksbill Diner was having a problem with very low water pressure and we were unable to find the leak that was probably causing the problem. Mr. McCoy stated the town purchased a pump to help get the Diner and other customers’ water through the week-end. Mr. McCoy noted the leak had to be in the creek and they were unable to find it so new line had to be put in and after several low pressure problems we got everybody fixed up.

Chief Timmy Foster presented his report beginning at 8:35 pm. noting his department has been working on the evidence room. Chief Foster noted he has been able to obtain body cameras for his officers to have the resources to be able to view an incident after the fact.

Councilman Knight noted he would appreciate more patrol on the Fire Lane in the Food Lion parking lot. Chief Foster noted he would take care of it.

Recreation Director Chuck Short addressed the body noting he had a big turnout for Boys Basketball. Mr. Short noted he didn’t know if it was just the right time or if the lower entry fees that had something to do with the turnout. Mr. Short noted he hoped to break even on the basketball season.

Recreation Director Short further noted we have been experiencing some problems with the bathrooms at the Ed Good Park. Mr. Short noted someone has been removing our paper products from both bathrooms. Mr. Short noted he has spent approximately $15.00 in paper supplies in the last two weeks. Mr. Short noted that we may need to consider installing cameras
outside to see who is doing this. Mr. Short also noted the bathrooms need to be checked every

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Continued Minutes 02/08/12

day. After further discussion it was noted the bathrooms would be monitored closer.

Mr. Short noted we had received an E-mail from All-Star Lodging on Tuesday (01/31/12) about the cottage being rented on Thursday (02/02/12). Mr. Short further noted the renters did not show and Mr. Pettit has not received any correspondence since the E-mail.

Mr. Short noted the Hawksbill Pool Sign needs to be replaced.

Mr. Short noted he had been approached by a youth group wanting to use the upstairs at the pool to work-out. Mr. Short noted they want to use it free of charge and he wasn’t sure it would work. Mayor Purdham noted we need to table it until March’s meeting.

Mayor Purdham inquired if there was any New Business.

Town Manager Terry Pettit noted we have received a request from Dylan Painter for a donation towards the AAU Basketball Team he is coaching. Mayor Purdham noted the need to table this request.

Motion was made at 9:15 pm. by Mike Knight, seconded by Richard Dorraugh to adjourn the meeting. Passed Unanimously.

________________________ ____________________________
Douglas L. Purdham, Mayor Norma Cubbage, Clerk

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STANLEY TOWN OFFICE

Wednesday, January, 11, 2012-7:30 pm.

            Mayor Purdham called the meeting to order with the following Council Members attending: Mike Knight, Bruce Stoneberger, Richard Dorraugh, Martha Graves and Leon Rickard. Also in attendance at the meeting are as follows: Dick Hostelley speaking on behalf of the Appalachian Trail Resolution, Rebecca Armstrong with Page News and Courier, Town Manager Terry Pettit, Accountant Leon Stout, Public Works’ Foreman Ronnie McCoy, Clerk Norma Cubbage and seven students from PCHS.

            Mayor Purdham gave the Invocation and Councilman Rickard led the Pledge of Allegiance.

            Mayor Purdham inquired if there were any changes or additions to the agenda presented for tonight’s meeting. Motion was made by Martha Graves, seconded by Richard Dorraugh to accept the agenda as presented. Passed Unanimously.

            Mayor Purdham recognized Dick Hostelley and allowed him to speak to the body. Mr. Hostelley noted he was here to speak on behalf of Brianna Campbell about the Appalachian Trail Community Designation. Mr. Hostelley noted that this designation would help to let the many hikers that come to the valley know what a friendly county we are. Mr. Hostelley noted that the Appalachian Trail does come through our county and we are proud to support this effort. Mr. Hostelley noted approximately 5,000 hikers visit our county on a yearly basis and if they stay in the county they spend about $150.00 daily. Motion was made by Mike Knight, seconded by Leon Rickard to adopt the Appalachian Trail Community Designation. Passed Unanimously. Mr. Hostelley thanked the Council and left the meeting at 7:45 pm.

            Mayor Purdham noted it was time for Old Business.

            Town Manager noted engineer work is still being performed on the Chapel Village Sewer Project. Mr. Pettit noted up-dates from Anderson and Anderson on this project and other ongoing things were included in their packets for review.

            Mr. Pettit also noted he was hoping to have cost estimates on repairs or replacement of the windows in the town office. Mr. Pettit noted that Councilman Knight has been under the weather and was not sure if he has been able to get prices. Councilman Knight noted he had a little more to do to give an estimate but hopes to have ready for the February meeting.

            Mr. Pettit noted we have made some small improvements in the office since last month’s meeting and hopes the body has time to look at them.

Continued Minutes 01/11/12

            Mayor Purdham inquired if there were any corrections or additions to the previous months’ meeting as presented in writing. There being none Motion was made by Bruce Stoneberger, seconded by Richard Dorraugh to accept the minutes as presented.  Passed Unanimously.

            The Financial Statement was presented. Town Manager Terry Pettit noted a copy of the annual support agreement between Southern Software and the town which did not have a price increase was also enclosed in the packets for Council to review.

            Mr. Pettit further noted also included in their packets was a copy of a letter he had received from Mike Salvino with reference to the town working with the Library financially on several upgrades needed to the building. Mr. Salvino noted the replacing the front double doors at the Library with a single door and replacing the glass in the rear doors with thermo pane glass along with new weather stripping. Mr. Pettit noted Mr. Salvino stated the town’s share would be around $2,200.00 to complete these projects. Council inquired when they wanted to do this. Mr. Pettit noted they wanted to begin as soon as possible. Mr. Pettit further reminded the body that the town is responsible for the up- keep of the building. Councilwoman Graves noted there was $2,260.00 in the Library Checking Account that we could possibly use. After some discussion Motion was made Mike Knight, seconded by Leon Rickard to use the funds out of the account for this project. Passed Unanimously.

            The Monthly Paywarrant was presented with Councilwoman Graves inquiring how much more pipe would be needed to complete the Judy Lane Project. Public Works’ Foreman Ronnie McCoy stated it would take about 1100 ft. of pipe costing close to $7,700. Councilwoman Graves inquired to the Accountant Leon Stout that this project would end up costing the town from $25,000 – $30,000. Accountant Leon Stout noted she was correct. Councilwoman Graves further noted we probably need to pull some funds from the CIP Project Funds C.D. which matures later this month.  After a brief discussion Motion was made by Councilwoman Graves, seconded by Mike Knight to transfer $10,000 from the C.D. Passed Unanimously. Councilwoman Graves inquired about Bill #10 (Lawrence Equipment) what was done to the backhoe. Public Works’ Foreman Ronnie McCoy noted it was for brakes and several other things. Accountant Leon Stout presented the bill and noted it was for brakes, a tune-up and repairs to the bucket. Councilman Rickard inquired about Bill #13 (May Supply) does the town have to pay for these partitions. Accountant Leon Stout noted funds in the Ed Good Account are almost gone and can only pay $615.00 of the bill and the town will have to pay the balance. Councilman Rickard inquired if Bill #19 (Patton, Harris & Rust) was this amount all for the sewer plant flow study.  Town Manager Terry Pettit noted this was an on-going situation and will continue to have bills. Motion was made by Leon Rickard, seconded by Bruce Stoneberger to approve the Paywarrant totaling $130,792.44 be paid. Passed Unanimously.

            Town Manager Terry Pettit presented the Administrative Report beginning at 8:55 pm.

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Continued Minutes 01/11/12

            Mr. Pettit noted the Public Works’ Committee (Mike Knight and Bruce Stoneberger) along with himself and Ronnie McCoy met before the meeting to discuss the purchase of dump trucks. Public Works’ Foreman Ronnie McCoy noted he had found some decent used dump trucks in Missouri. Mr. McCoy noted the trucks were from 2004-2007 and should be just what the town is looking for. After some discussion Mr. McCoy was advised to contact the place to see if the trucks were still available and we would proceed further.

            Mr. Pettit noted hr was continuing to pursue the figures for the possibility of the town picking-up their own trash. Mr. Pettit noted they had looked at a trash truck and now he needs to contact a container company for price on trash containers, insurance and several other items to get a total cost before budget workshop.

            Mr. Pettit noted we have a problem with our old trash truck and wants the body to advise him of how they wish to handle this problem. Mr. Pettit noted the truck was taken to Stanley Auto and they found a head gasket was leaking. Mr. Pettit further noted Stanley Auto advised they would not be able to fix this problem. Mr. Pettit noted they spoke to Reed’s about this problem and was advised they could fix the problem. Mr. Pettit noted the trash truck could also be taken to Highway Motors. After some discussion Council advised Mr. Pettit to take the truck to Reed’s.

            Mr. Pettit noted EDA Public Works’ and Economic Adjustment Assistance Program are offering grants that pay for construction of water and sewer lines to potential industrial sites. Mr. Pettit noted we can apply for a grant which will pay for the line to the industrial site on Goodrich Road. Mr. Pettit noted the grant is 50/50 with the town matching our share with “in kind” work such as installing the water line.

            Mr. Pettit noted the Water & Sewer Committee will need to meet on the proposed wellhead protection ordinance within the next couple of weeks.

            Mr. Pettit noted a Cub Scout group toured our wastewater plant for credit towards their environmental merit badges.

            Mr. Pettit noted he had applied for a 100% grant that will pay for a transfer switch and all the electrical panel boxes that will allow for backup power at Well #6. Mr. Pettit noted the town will have to purchase the generator for the backup power source.

            Mr. Pettit noted the Police Report was presented in writing due to Chief Foster being in the hospital.

            Mr. Pettit noted the Recreation Report was presented in writing. Mr. Pettit further noted

we have a problem with the shelters’ bathrooms not having enough water pressure to flush at the

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Continued Minutes 01/11/12

Ed Good Park. Mr. Pettit and Ronnie McCoy discussed a couple ways to fix this problem being to increase the pipe size from the road from ¾ inch to 11/2 inch to the shelter or purchase new commodes with tanks. After some discussion Council opted to buy new commodes and to use the others somewhere else.

            Public Works’ Foreman Ronnie McCoy addressed the body at 8:43 pm. noting they had been working at the Hawksbill Diner with little to no water pressure. Mr. McCoy noted he was afraid there could be a leak in the line that runs in the creek.

            Mayor Purdham inquired if there was any New Business that needs to be discussed.

            Mr. Pettit noted the dates for the Homecoming (July 4^th-7^th) and the Christmas Parade (December 1^st, 6:30 pm.

            Mr. Pettit inquired if Council wishes to hold a mid-term work session. After a brief discussion it was decided to have this Wednesday, February 15^th at 7:00 pm. at the cottage at the Hawksbill Recreation Park.

`           Motion was made by Leon Rickard, seconded by Martha Graves to adjourn the meeting at 8:55 pm. Passed Unanimously.

_______________________                                      ________________________

Douglas L. Purdham, Mayor                                      Norma Cubbage, Clerk

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STANLEY TOWN OFFICE

Wednesday, December 7, 2011, 7:30 pm.

            Vice-Mayor Leon Rickard called the meeting to order with the following Council Members in attendance Martha Graves, Bruce Stoneberger and Richard Dorraugh. Also in attendance were as follows: Town Manager Terry Pettit, Accountant Leon Stout, Police Chief Timmy Foster, Public Works Foreman Ronnie McCoy, and NSVRC representative Jill Keihn.

            The Invocation was given by Councilwoman Graves and the Pledge of Allegiance was led by Councilman Stoneberger.

            Vice-Mayor Rickard inquired if there were any changes or additions to the agenda as presented.  Mr. Pettit also noted that Leon Stout needs to be appointed Temporary Clerk.  The motion was made by Councilwoman Graves motion for Leon Stout to be made Temporary Clerk and accept the agenda as presented and was seconded by Councilman Stoneberger. Passed Unanimously.

            Vice-Mayor Rickard recognized NRSVRC representative for a presentation.  Ms. Kuehn noted that she was present to update the council on the progress of the wellhead protection and propose an ordinance.  Ms. Kuehn passed out and reviewed information noting certain high-points about the well head protection. Ms. Kuehn also passed out a proposed ordinance.  Ms. Kuehn noted that she was present to get feedback from the council.  Ms. Kuehn informed the council that they need to decide how much area that will be secured under the wellhead protection.  The protected area will have to have insurance for cleanup of the area in the case of a spill.  The proposed ordinance is a rough draft to protect the good wells.  The wells that are located in the county will have county input about the protection of those wells.  The penalties will be the same in the flood plain.  The final draft of the wellhead protection will have the same set of restrictions, but they plan on merging the prohibitions and restrictions.  Ms. Kuehn passed out and reviewed a map of the affected areas of the wellhead protection.  Ms. Kuehn thanked the Council for their time.

Ms. Kuehn left the meeting at 8:00 pm.

Mr. Pettit then gave the Old Business.  Mr. Pettit noted that the survey work on the Chapel Village sewer project has begun.  There were two residents who have committed to connecting to the sewer.

Mr. Pettit noted that he and Ronnie met with the Public Works Committee and discussed the dump truck bids that were received.

Mr. Pettit received a bio from Travis Wolf and all the information has been sent to the Page County Supervisors for approval.  A copy of the bio was included in the council packets.

Mr. Pettit noted that he still needs a recommendation for names of citizens who may be interested in serving on the Board of Zoning Appeals.

Mr. Pettit noted that all the agreements between Agri-Sludge and the Town have been completed and DEQ has approved them to start picking up our sludge for land application.  Agri-Sludge plans on starting sometime in January.

Vice-Rickard asked if there were any questions on the past minutes. Councilman Stoneberger inquired if a second estimate for the office ceiling painting and repair was done.  Public Works Foreman Ronnie McCoy noted that the second estimate was higher than the first.  Councilwoman Graves motioned to pass the past minutes and was seconded by Councilman Stoneberger.  Passed Unanimously. 

Vice- Mayor Rickard asked if there were any questions on the note to the financial statement and Paywarrant.  Mr. Pettit passed out a revised note to the financial statements.  Councilman Stoneberger asked if the general loan would be paid off in the upcoming month, Mr. Stout noted that it would.  Councilman Stoneberger also asked about prepaids bill number 6, if that was for the ceiling repair and painting.  Mr. Pettit noted that it was.  Vice-Mayor Rickard asked if the Holtzan bill, paywarrant bill number 9, was for one month.  Mr. Stout noted that it was. Vice-mayor Rickard also asked about prepaids bill number 14, if the portable toilets would stop being used.  Mr. Pettit noted that they need to be used because the shelter bathrooms are not finished.   Councilwoman Graves asked what the PYFL bill, prepaids bill number 11, was.  Mr. Stout noted that the PYFL bill was a donation made by the town and the police department and it was an annual donation.  After no further questions, Councilman Stoneberger motioned to pass the notes to the financial statement and Paywarrant totaling $ 97,587.40 and was seconded by Councilman Dorraugh.  Passed Unanimously.

The Public Works Committee met and discussed the purchase of a new dump truck.  Mr. Pettit noted that they had a meeting with the Finance Committee and they requested that the search for a dump truck be rebidded.  The Council agreed with the request.  Mr. Pettit also noted that we are not renewing the uniform contract that expires at the end of July 2012.

The Finance Committee discussed the Christmas bonus for the employees.  It is the recommendation of the Committee to grant a $150 bonus to each employee.  Councilwoman Graves motioned to allow the Christmas bonus and seconded by Councilman Stoneberger.  Passed Unanimously.

The Finance Committee discussed the I & I project and recommended that the project be moved to spring because of current financial conditions.

The Finance Committee also discussed increasing the credit card spending limit.  Mr. Pettit noted that at certain times of the year the credit limit on the credit card is being met.  It is the request of the Committee to increase the credit card limit from $2,500 to $3,500.  Councilwoman Graves motioned to increase the credit card limit and it was seconded by Councilman Dorraugh.  Passed Unanimously.

Lastly, the Finance Committee recommends that spending of town funds be halted.  Town funds are getting low and the budget will be tight for the next few months.  Also, Councilman Knight will be looking at an estimate to replace the windows in the town office.

Public Works Foreman Ronnie McCoy presented the Public Works report.  Mr. McCoy noted that there was nothing to report other then the continued work on the Judy Lane Project.  Mr. McCoy also noted that he would recommend purchasing a used truck when purchasing a dump truck.

Police Chief Timmy Foster presented the Police report.  Chief Foster noted that it has been a relatively quiet month.  The department is preparing for the upcoming Christmas parade.

Mr. Pettit reported that the Recreation Director Chuck Short was not able to make the meeting.  There is a recreation report included in the council packets.

Mr. Pettit gave the Town Manager’s Report.  Mr. Pettit noted Littyle Utilities has submitted a bid on making repairs to the manholes that were found to be leaking.

Mr. Pettit has noted that the painting in the office has been completed and he and Councilman Knight will give a cost estimate on the window replacements at the meeting.

Mr. Pettit noted that Pioneer Bank has agreed to share some of the cost of decorating the Ed Good Park and we have received several good compliments on all of our Christmas lights this year.

Mr. Pettit noted that there is an update from Page County Technical Center on many of the programs they are offering enclosed in the Council packet.

Mr. Pettit noted that a copy of all the mandates that has been assembled by the Virginia Municipal League will be sent to the sub-committee Task Force for Local Government mandate Review that Governor McDonnell appointed. 

Mr. Pettit noted that there is a letter enclosed from Scott Kudlas, DFEQ Director of the Office of Surface and Ground Water Supply Planning, advising the Town along with others who participated have met the required deadline for submission of the regional water plan.

Mr. Pettit noted that he will be attending as luncheon in Richmond on Monday where the town will be presented an award from the Virginia Dept. of Forestry for our tree planning project earlier this year.

Mr. Pettit noted that the Design the Sign contest has started and a winner will be picked at the January meeting.

Mr. Pettit Reminded the Council of the Luray Christmas Parade on Saturday, December 10^th, at 6 p.m.  He will need to know who will be participating.

Mr. Pettit noted that the Stanley Christmas Parade is on Wednesday, December 14^th, at 6:30 p.m. and needs to know who will be participating.

Mr. Pettit noted that the Town Christmas Party is on Thursday, December 15^th.  We will meet at 6:00 p.m. and eat at 6:30 p.m.

There was no New Business.

There was no Public Comment.

Vice-Mayor Rickard adjourned the meeting at 9:00 p.m.  The adjournment was motioned by Councilman Stoneberger and seconded by Councilman Graves.  Passed Unanimously.

________________________                                    ____________________________

Leon Rickard, Vice-Mayor                                             Leon Stout, Temporary Clerk

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