June 2011 – Meeting Minutes

PUBLIC HEARING
& REGULAR MEETING

Stanley Town Office

Wednesday, June 08, 2011, 7:15 pm.

 

 

Public Hearing – Sign Ordinance

 

            Mayor
Purdham called the joint public hearing to order at 7:15 pm. with all Council
Members and the following Planning Commission Members in attendance: Chairman Delmas
Buracker, Timmy Rickard, Julie Petefish and Ben Gray. Also present at the
hearing were as follows: Gene Stewart, Mark Gunderson with Anderson and
Anderson Engineering, Terry Pettit Town Manager, Public Works Foreman Ronnie
McCoy, Clerk Norma Cubbage, Bookkeeper Leon Stout and Rebecca Armstrong with
Page News and Courier.

 

The Clerk read the notice as
published in the Page News and Courier two weeks prior to the hearing. 

 

            The
purpose of this meeting is to allow citizens to express their views and
comments on the proposed Amendment to the Town of Stanley’s Zoning ordinance in
reference to political signs.

 

            Mayor
Purdham inquired if there had been any other response whether written, verbal
or email on this issue. Mr. Pettit advised he had not received any response for
or against this issue in any form at all.

 

            Mayor
Purdham closed the hearing at 7:30 pm.

 

 

 

 

 

Regular Meeting

 

 

            Mayor
Purdham called the meeting to order at 7:30 pm. with the following: Council
Members present: Mike Knight, Bruce Stoneberger, Richard Dorraugh, Martha
Graves and Leon Rickard. Also present at the meeting were as follows: Town
Manager Terry Pettit, Chief Timmy Foster, Public Works Foreman Ronnie McCoy,
Clerk Norma Cubbage, Bookkeeper Leon Stout, Gene Stewart, Bonnie Barlow Owner
and Operator of It’s In The Bag Boutique, Mark Gundersen with Anderson &
Associates, Inc. and Rebecca Armstrong with Page News and Courier.

 

            The
Invocation was given by Mayor Purdham and the Pledge of Allegiance was led by
Councilman Rickard.

 

            Mayor
Purdham inquired if there were any additions or corrections to the revised
Agenda. There being none Motion was made by Leon Rickard, seconded by Mike Knight
to approve the Agenda as presented. 
Passed Unanimously.

 

            Bonnie
Barlow addressed the Council noting her concern over the amount she pays for
water for her small business in the town. Mrs. Barlow noted she uses very
little water and rarely has to set out her trash and feels the bill is too high
not only for her small business but for older persons in the same situation as
herself. Mrs. Barlow noted that maybe the town needs to look at the way the
bills are calculated. Mayor Purdham noted he understood her concern and would have
the Water & Sewer Committee look at the amount of persons using much less
than the minimum and whether there could be anything done. Mayor Purdham noted
the town needs to be assured a certain income from water bills in order to put
together a budget.     

 

            Gene
Stewart addressed the body at 7:45 pm. noting he worked for the County of Page
at the time of the snowstorms in December ’09 and February ’10. Mr. Stewart
further noted papers were filed with FEMA for disaster relief funds through the
county for themselves, Luray, Stanley and Shenandoah. Mr. Stewart noted the
claim was denied (not a disaster), this decision was appealed. Mr. Stewart
noted time passed and then he was relieved from his job and was told the next
person in charge would continue to monitor this matter. Mr. Stewart noted
somewhere, somehow the ball was dropped and no funds were received. Mr. Stewart
noted he didn’t want this to ever happen again and advised Council to be persistent
with the County and FEMA if this situation would ever occur again. Mr. Stewart
thanked the body and left the meeting at 8:53 pm.       

 

            Mark
Gundersen with Anderson & Associates, Inc., an engineering firm, addressed
the Council noting he has been working with Town Manager Terry Pettit on
several projects. Mr. Gundersen noted the projects include: Chapel Village
sewer request, site for the new water tank and an entrance-way for the Ed Good
Park. Mr. Gundersen further noted there were grants and forgiveness loans out
there to assist the town with these projects. Mr. Gundersen noted his company
was willing to work with the town as best as possible with these projects.
There was discussion with Mr. Gundersen, Mr. Pettit and Council on the
projects. Mr. Pettit noted the need for a resolution from Council to move
forward on these projects.   

 

Continued Minutes 06/08/11

 

 

            Mayor
Purdham noted it was time for Old Business.

 

            Town
Manager Terry Pettit noted a copy of the draft agreement between the town and
the library was included in their packets for their review. Mr. Pettit further
noted the town attorney is reviewing this agreement.

 

            Mr.
Pettit noted the permit required by DEQ for the discharge of the Hawksbill
Swimming Pool water has been completed and approved.

 

            Mr.
Pettit noted the Wastewater Plant License renewal is advertised in the local
paper by DEQ. Mr. Pettit also noted the plants discharge flow has been
increased from 300,000 gallons per day to 490,000 per day.

 

            Mr.
Pettit noted he had met with Jerry Leake about serving as the Town of Stanley’s
representative on the EDA Committee. Mr. Pettit noted that after much
consideration Mr. Leake stated he would have to decline the appointment. Mr.
Pettit inquired if Council had someone else for him to contact. Council advised
Mr. Pettit the next person on the list is Allen Cubbage. Mr. Pettit noted he
would get in touch with Mr. Cubbage about this appointment.

 

            Mayor
Purdham inquired if there were any additions or corrections to the Minutes of
the previous month’s meetings. Councilwoman Graves inquired about Gary Shirley
needing a resolution for the Safe Route to School Grant. Town Manager Pettit
noted he had sent a letter for Mr. Shirley. Motion was made by Martha Graves,
seconded by Richard Dorraugh to approve the minutes as presented. Passed
Unanimously.

 

            The
Financial Statement and accompanying Note was presented. Mr. Pettit noted we
have a recommendation from the Finance Committee to pay the Luray/Page County
Chamber of Commerce and make the donations to the Fire Dept and Rescue Squad.  Motion was made                                                                        by
Leon Rickard, seconded by Martha Graves to accept the recommendation of the Finance
Committee. Passed Unanimously. Councilwoman Graves inquired if both of the DEQ
loans have been paid. Bookkeeper Leon Stout noted they both had been paid. The
Financial Statement was approved as presented.

 

            The
Monthly Paywarrant was then presented. Councilman Knight inquired about the
Prepaid Bill # 31 (A-1 Portables) for a bathroom at the Ed Good Park.
Councilman Knight wanted to know where we are on the completion of the
bathrooms. Town Manager Terry Pettit noted we could discuss this issue later in
the meeting during the Recreation Report. Councilman Rickard noted we are
paying close to $1400.00 a month on telephone bills. Bookkeeper Leon Stout
noted it was new line at the public works’ building for Ronnie and Chucks’
offices as well as an internet connection. Mr. Pettit noted we get bills from
all the pump stations. Councilman Rickard noted patching was becoming more
expensive. Mr. Pettit noted VDOT has changed their

 

(2)

Continued Minutes 06/08/11

 

 

requirements when it comes to patching which has made it
more expensive. Councilman Rickard noted the bills for pool expense seems to be
what we usually spend all year. Motion was made by

Martha Graves, seconded by Leon Rickard that the
Paywarrant totaling $123,886.16 be paid. Passed Unanimously.

 

            Bookkeeper
Leon Stout left the meeting at 8:43 pm.

           

            Town
Manager Terry Pettit presented the Administrative Report beginning at 8:45 pm.

Mr. Pettit noted he and Ronnie had met with Mr. Jim Allen
of Virginia Rural Development about the Dump Truck Grant and loan. Mr. Pettit
further noted the body will need to adopt a resolution to proceed with the
grant and loan. Mr. Pettit noted the dump truck can be new or used and it can
be more than one. Councilman Knight noted his concern with using a new dump
truck to push snow. There was much discussion on this issue.

 

            Mr.
Pettit noted the town needs to carry their own Line of Duty Act insurance. Mr.
Pettit further noted he had checked with VML for a quote which was $800.00 per
person per year but will not cover any prior claims. Mr. Pettit then noted he
got a quote from VRS which was $35.00 per person per month higher but it does
cover any prior claims. Mr. Pettit also noted the Town of Stanley will have to
pay $1,050.00 per year for the volunteer fire department and rescue squad. Mr.
Pettit noted the county had been paying for this insurance but now is passing a
portion on to each town. After some discussions Motion was made by Martha
Graves, seconded by Leon Rickard to obtain the insurance from VRS. Passed
Unanimously.

 

            Mr.
Pettit noted a reminder of Homecoming June 29th thru July 2nd
and the need to  have a committee to
select award winners.

 

            Public
Works’ Foreman Ronnie McCoy addressed the body at 9:07 pm. noting that the Judy
Lane water line project has started.  Mr.
McCoy noted they would work on the project as much as possible as the
Homecoming will take up a lot of time for the next couple of weeks.

 

            Mr.
McCoy noted the bathrooms at the Ed Good Shelter will not be ready as he had
hoped for Homecoming. Mr. McCoy noted it was going to take some time as the
town will need help to lay the sewer line as we do not have the equipment.

 

            Chief
Foster addressed the Body beginning at 9:21 pm. noting it had been a very busy
month. Chief Foster noted the Click-It or Ticket Program went very well.                 

 

            Chief
Foster noted Sgt. Dean had really stepped-up on drug arrests in the town. Chief
Foster noted Sgt. Dean had made 11 drug arrests in the last month. Chief Foster
applauded the job Sgt. Dean has done.

 

(3)

 

Continued Minutes 06/08/11

 

 

Foster noted he has officers
lined up for Homecoming and everything is in order as far as he knows. Chief
Foster noted the town will be well covered during the event.   

   

            Town
Manager Pettit presented the Recreation Report noting Mr. Short has purchased 2
stationary grills for the Ed Good Shelter and hopes to have them installed by
Friday.

 

            Mr.
Pettit noted Chuck has been working on the bathrooms, painting and hanging
light fixtures at the shelter. Mr. Pettit further noted that Mr. Short stated
the shelter now has electricity and he is waiting for the water lines to be
roughed in so that he can get them covered.

 

            Mr.
Pettit noted supplies for the pool renovation have arrived but the crew from
Renosys have not. Mr. Pettit noted they keep on putting us off and Mr. Short
believes we need to negotiate a price reduction on the final payment for the
losses we have incurred. Mr. Short also noted we have lost sales in pool passes,
swim parties and shelter rentals. Mr. Short also noted the need to discount the
pass rates for the pool season. Council agreed with Mr. Short’s ideas.

 

            Mayor
Purdham noted at 9:32 pm. it was time for any New Business to be discussed.

 

            Town
Manager Terry Pettit noted he has found a company to take our cake sludge from
the Wastewater Treatment Plant cheaper than Battlecreek Landfill. Mr. Pettit
noted Agri-Sludge, Inc. would charge $39.75 per wet ton and no hauling fees and
the county charges $45.00 per ton and $100.00 hauling fee. After some
discussion Motion was made by Leon Rickard, seconded by Martha Graves to
proceed with Agri-Sludge, Inc.  Passed
Unanimously.       

                                                     

            Town
Manager Terry Pettit noted the need to adopt the proposed 2011-2012 budget.
Motion was made by Mike Knight, seconded by Leon Rickard to adopt the tentative
2011-2012 budget with totals of $1,578,647.00 and to adopt the following increases
for the fiscal year July 01, 2011 thru June 20, 2012:

 

 

The proposed budget for FY 2011-2012 reflects no increase
in, personal property tax, business license, vehicle license, meals tax,
lodging tax, pole tax, sewer and trash rates and water and sewer connections.

 

Following are the increases for
the 2011-2012 Fiscal Year:

 

Increase water bills by $1.00
per month

           
Real Estate Tax increase from .16 to .20 cent

 

 

 

 

(4)

Continued Minutes 06/08/11

 

 

VOTING FOR:                                                                                 VOTING
AGAINST:
     

Mike Knight                                                                                     
None

Bruce Stoneberger

Richard Dorraugh

Leon Rickard

Martha Graves

 

MOTION CARRIED

 

            Town
Manager Pettit noted next was the Amendment to the Town of Stanley Zoning
Ordinance reference to Political Signs. Motion was made by Leon Rickard,
seconded by Martha Graves to adopt the amendment to the Town of Stanley Zoning
Ordinance to Section 215-38.

 

 

VOTING FOR:                                                                              VOTING
AGAINST:

Mike Knight                                                                                  
None

Bruce Stoneberger

Richard Dorraugh

Leon Rickard

Martha Graves

 

MOTION CARRIED

 

            Mr.
Pettit noted the next issue was the proposed Moped Ordinance. After several
question from Council on wording in the ordinance and brief discussion Motion
was made by Richard Dorraugh, seconded by Leon Rickard to adopt the Moped
Ordinance.

 

 

VOTING FOR:                                                                               VOTING
AGAINST:
  

Mike Knight                                                                              
     None      

Bruce Stoneberger

Richard Dorraugh

Leon Rickard

Martha Graves

 

MOTION CARRIED

 

 

            Mr.
Pettit noted the need to adopt the proposed Park Ordinance if Council is
satisfied    with the changes made as
requested. Motion was made by Martha Graves, seconded by Mike Knight to adopt
the Park Ordinance.

 

(5)

Continued Minutes 06/08/11

 

 

VOTING FOR:                                                                         
VOTING AGAINST:

Mike Knight                                                      
                        None

Bruce Stoneberger

Richard Dorraugh

Leon Rickard

Martha Graves

 

MOTION CARRIED 

 

Mr. Pettit stated the Council
needs to adopt the State Code for this fiscal year.  Motion was made by Mike Knight, seconded by
Martha Graves to adopt the attached Resolution amending section 17-2 of the
Stanley Town Code pertaining to penalties for Motor Vehicle Statues
Incorporated by reference effective July 01, 2011.

VOTING FOR:                                                               
         VOTING AGAINST:

Mike Knight                                                                             
None

Bruce Stoneberger

Richard Dorraugh

Leon Rickard

Martha Graves

 

MOTION CARRIED

           

 Mayor Purdham then inquired if there was any other
business that needed to be discussed at this time.

 

Motion was made at 9:48 pm. by
Martha Graves, seconded by Bruce Stoneberger to adjourn the meeting. Passed
Unanimously.

 

 

 

 

 

 

                                                                                                           

_______________________                                                        _____________________

Douglas L. Purdham, Mayor                                                         
Norma Cubbage, Clerk              

 

 

 

 

(6)

WORKSHOP
MEETING

Stanley Town Office

Wednesday, June 22, 2011, 7:00 pm.

 

 

Vice-Mayor Rickard called the workshop
meeting to order due to the absence of Mayor Purdham. Council Members attending
this workshop were as follows: Mike Knight, Bruce Stoneberger, Richard Dorraugh
and Martha Graves.  Also in attendance were
Town Manager Terry Pettit, Jill Keihn with the Northern Shenandoah Planning
Commission and Clerk Norma Cubbage.

 

Ms. Keihn noted she was here to
up-date the body on the Regional Drought Ordinance which was mandated by the
State.  Ms. Keihn noted the ordinance was
in the beginning stages and further noted that the town was in good shape with excellent
water sources. Ms. Keihn noted a public hearing will be needed for the
ordinance. Ms. Keihn noted the plan will need to be reviewed every 5 years and
resubmitted every 10 years. Ms. Keihn noted there are 20 localities in this
region and will be collecting data from years 2002, 2003 and 2008. Ms. Keihn
noted the goals of the Water Supply Plan was to provide adequate water
balancing for future growth in environmental protection and to establish a
process for wise use of our water. Ms. Keihn noted the public would be involved
in the decision process, helping identify alternate water sources. Ms. Keihn
noted that with the good water sources the Town of Stanley has there is a very
good possibility that in 20-30 years the town will probably be approached by another
town about buying water. Ms. Keihn noted some of the plan components are as
follows: existing water sources, existing water usage, water management
actions, drought response actions and triggers for stage. Ms. Keihn discussed
the drought ordinance further with the Council and Town Manager Terry Pettit
noted the public hearing will be held July 13th at the Town Office
at 7:15 pm. before the Council Meeting.

 

            Town
Manager Terry Pettit noted next on the Agenda was discussion on the Line of
Duty Act. Mr. Pettit noted he was informed that the County will pay all the
fees for the firefighters and rescue squad members in Page County for the Line
of Duty Act coverage. Mr. Pettit noted we had been told previously that each
town would have to pay a portion of the premium due to cuts in the county’s
budget. Council noted this was good news for the towns. Mr. Pettit noted we had
researched the Line of Duty Act further and found that we had not been given
all the details and we would be able to get coverage through VML for our
officers. Mr. Pettit noted coverage through VML is cheaper than through VRS.
Clerk Norma Cubbage advised the body the need to adopt the attached Resolution
to Opt-Out-of VRS LODA to be able to go with VML. Motion was made by Mike
Knight, seconded by Martha Graves to adopt the attached Resolution. Passed
Unanimously.

 

            Recreation
Director Chuck Short arrived at the meeting at 7:50 pm. Mr. Short noted the
company hired to renovate the pool was to begin the work in May, then the first
of June, next June 5th or 6th. Mr. Short noted they have
had all kind of excuses for the delay such as flooding at their business and medical
emergencies. Mr. Short noted they finally arrived late on the 10th
of June andbegan work the next day. Mr. Short noted as of today
(June 22nd) the pool is about ¾ done. Mr. Short stated the weather
has played a factor in being able to work on the liner but

 

Continued Minutes 06/22/11

 

 

noted they did work long hours. Mr. Short further noted
they hoped to have it completed by the weekend.

           

Mr. Short noted it has been a
mess from the beginning with first the delay then the color and the texture of
the liner.  Mr. Short stated the color
council picked out is not the color we received.  Mr. Short then noted he and Terry Pettit
talked numerous times with this company about the mix-up but this is what we
have ended up with.  Both Mr. Short and
Mr. Pettit stated they fell we need to negotiate with the company about some
deduction on the final payment due to our loss of revenue.  Mr. Short also stated we would need to adjust
our pool pass rate due to late opening.

 

Mr. Short left the meeting at
8:27 pm.

 

Town Manager Terry Pettit noted
the need for a public hearing on the T-Project for  Hawksbill Park and noted it will be held at
the town office at 7:00 pm. on July 20, 2011.

 

Motion was made at 8:40 pm. by
Leon Rickard, seconded by Mike Knight to adjourn the meeting.  Passed Unanimously.

 

           

 

 

 

 

 

 

 

 

                                                       
____________________________

                                                        
Norma Cubbage, Clerk

                                                   

                                                                                                                                              

 

(2)