Meeting Minutes April 2011

PUBLIC HEARING & REGULAR MEETING

PUBLIC HEARING – PROPOSED REAL ESTATE TAX RATE INCREASE

STANLEY TOWN OFFICE

Wednesday, April 6, 2011 – 7:15 pm.

Mayor Purdham called the Public Hearing to order with all Council Members in attendance. Also present at the hearing were as follows: Town Manager Terry Pettit, Public Works Foreman Ronnie McCoy, Clerk Norma Cubbage, Joe Farruggia with Page News and Courier and Mike Uram.

The purpose of this meeting is to allow citizens to express their views and comments on the proposed real estate tax increase from the current .16 per 100.00 to .20 per 100.00.

The Clerk read the notice as published in the local paper for two consecutive weeks prior to the hearing.

Town Manager Terry Pettit noted he had not received any comments for or against the proposed increase by e-mail, written or verbal.

Mayor Purdham inquired if there were any comments from anyone in attendance.  There being no comments Mayor Purdham closed the meeting at 7:30 pm.

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Norma Cubbage, Clerk

REGULAR MEETING

Mayor Purdham called the meeting to order at 7:30 pm. with the following Council Members attending: Mike Knight, Bruce Stoneberger, Richard Dorraugh, Martha Graves and Leon Rickard. Also attending tonight’s meeting was as follows: Town Manager Terry Pettit, Public Works Foreman Ronnie McCoy, Brianna Campbell with the Luray/Page County Chamber of Commerce, Joe Farruggia with Page News and Courier, Steve Thomas and Mike Uram.

Mayor Purdham gave the Invocation and Leon Rickard led the Pledge of Allegiance.

Mayor Purdham inquired if there were any additions or changes to the Agenda. Town Manager Terry Pettit inquired if the body would like to take a 10 minute recess after Ms. Campbell makes her presentation to look at the vehicle Chief Foster recently obtained free of charge through military services. Mayor Purdham noted this addition to the Agenda. Motion was made by Leon Rickard, seconded by Richard Dorraugh to accept the Agenda as amended. Passed Unanimously.

Brianna Campbell with the Luray/Page County Chamber addressed the body noting totals from the last quarter which are as follows: Local Calls – 1400, Local Walk-ins – 1034, Tourist Calls – 532, Tourist Walk-ins – 565. Brianna also noted the website promoting the County’s recognition as the 2nd most popular wedding site in the United States has had a lot of hits.

Ms. Campbell noted the Chamber was also promoting “Page County Grown” which has its own website and logo.  Ms. Campbell discussed this promotion with the body. Brianna further noted there is a quarterly tourism newsletter available on the internet. Ms. Campbell also noted she had spoken with Jill Young, the Chairman of the Homecoming Committee, to help promote the town’s annual event in any way possible. Brianna noted she hoped to promote the event by having a radio station located in Front Royal do an interview with Jill.

Councilman Knight inquired of Ms. Campbell why the Stanley Homecoming was not listed on the Chambers’ website nor was it listed correctly on the Community Calendar. Ms. Campbell noted this could and would be easily fixed the following day. Councilman Knight also inquired that in a flyer promoting Luray’s July 4th festivities it states free shuttle service and wanted to know if it would it be possible to have this service bring visitors to Stanley’s Homecoming. After some discussion it was noted the ad was promoting taking campers to restaurants and activities in downtown Luray and that the Chamber had nothing to do with the promotion of the flyer. The body also noted a listing for the opening of the Hawksbill Pool on June 10th needed to be added on the calendar. Ms. Campbell noted she would add this and encouraged the Council to let her know if there is ever anything that needs to be added or changed on the calendar because it can always be updated.

Ms. Campbell thanked the body and left the meeting at 7:46 pm.

Mayor Purdham noted a 10 minute recess to allow the body to look at the vehicle the police department was given by the U.S. Military.

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Mayor Purdham resumed the meeting at 7:55 pm. noting it was time for Old Business.

Town Manager Terry Pettit noted Library Board Members Mike Salvino & Lori Hassett, along with Town Attorney Robert Janney and himself, met to discuss several items, one of which included a lease agreement. Mr. Pettit further noted he hoped to have a rough draft of this agreement for Council to review at the May meeting. Mr. Pettit noted he attended the Board of Supervisors budget meeting and after much discussion the requested $40,000.00 for the library was still in the 2011-2012 County Budget. Mr. Pettit also noting this amount could still be cut, but so far so good.

Mr. Pettit reminded the body the library plans to open the second week of April on Tuesday the 12th, with limited hours, which is also National Library Week.

Mr. Pettit noted he has started working with the Northern Shenandoah Valley Planning Commission on the Wellhead Protection Grant. Mr. Pettit noted he will be putting the fencing for Well #4 out for bids before next month’s meeting.

Mr. Pettit noted the Gateway Signs areas are marked and ready to proceed with  construction by June.

Mr. Pettit noted the Wastewater Plant Permit Renewal required sampling is being completed by InBoden Laboratories and hopefully all will be done by the end of the month.

Mr. Pettit noted DEQ has sent final approval to proceed with the land application of the water from the Hawksbill Swimming Pool.

Mayor Purdham inquired if there were any additions or corrections to the Minutes of the previous month’s meeting as presented in writing. Councilwoman Graves noted on Page 1, Leon Rickard was listed as present and due to a family emergency did not attend the meeting. Councilman Stoneberger noted on Page 3 a Type O listing as pools, should be pool. Councilwoman noted action taken in Paragraph 3 needs Motion recorded, the attached Resolution needs wording changed and on Page 2 a Type O written pr should be or. Motion was made by Martha Graves, seconded by Mike Knight the Minutes of the previous month’s meeting be approved as corrected. Passed Unanimously.

Mayor Purdham inquired if there were any questions on the Paywarrant or Financial Statement. Councilman Rickard inquired about Bill #5 (Commonwealth Engineering) what was repaired and at what pump station, also Prepaid Bill #3 (VDH) what was this expense. Town Manager Pettit and Public Works’ Foreman advised Councilman Rickard Bill # 5 was for parts to make repairs at all the pump stations and Bill #3 was the quarterly payment for water taps

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which the town is required to pay. Councilman Rickard also noted the town spends about $3100.00 each month for vehicle gas. Councilwoman Graves inquired about Prepaid Bill #24 (Custom Ag Construction) was this for the repairs to the Ruritan Shelter at the Hawksbill instead of the Ed Good Shelter and did this money come from insurance coverage out of the Hawksbill Account.  Town Manager Pettit and the Clerk noted Councilwoman Graves was correct. Councilman Knight noted the need to pursue looking into the possibility of picking up our own trash and to get prices on a trash truck and cans. Motion was made by Martha Graves, seconded by Mike Knight the Paywarrant totaling $113,658.86 be paid. Passed Unanimously.

Councilwoman Graves inquired if the library had received new donation money or was this amount put in the wrong column. After brief discussion Town Manager Terry Pettit noted he would call to find the answer so that it can be approved. Councilwoman Graves noted the figures on the accompanying April Financial Note were also wrong and needs to be corrected.

Recreation Director Chuck Short arrived at the meeting at 8:10 pm.

Town Manager Terry Pettit presented his Administrative Report noting he had received an e-mail from the town attorney with several changes on the proposed Park Ordinance and we would have to wait until next month’s meeting or at budget workshop to discuss this matter.

Mr. Pettit noted several homeowners in the Chapel Village Subdivision are having problems with their present septic tanks failing and have asked the Town to look into the possibility of extending sewer to them. Mr. Pettit noted he is looking into the cost for this request and working with several state agencies to see if there is any grant money available.

Mr. Pettit also noted he will be placing the sewer project for extending the sewer line from East Main Street to the Ed Good Park bathrooms out for bids. Mr. Pettit noted he hopes this will be completed and ready for this summer’s events.

Town Manager Pettit also noted he is in the process of scheduling a meeting with the engineering firm of Anderson and Anderson to discuss the possibility of them working for the  town. Mr. Pettit further noted he would advise the Council of time and date of this meeting.

Public Works Foreman Ronnie McCoy noted some of the pipe for the Judy Lane Water Project should be in on Thursday or Friday of this week and he hopes to get started on this very soon. Mr. McCoy noted they have been cleaning up from winter and working at the Little League Park. Mr. McCoy also noted water leaks are starting to pop up.

Councilman Stoneberger inquired if Mr. McCoy had ever checked Black Rock for the price of stone against what we currently pay at Vulcan. Mr. Stoneberger noted he had found it

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was cheaper at Black Rock.

Councilman Knight noted prices on garage doors for the Public Works Building were as follows: No Glass – $1887

With Glass – $1987

No Glass Electric – $2387

With Glass & Electric – $2487

Councilman Knight noted these were insulated metal doors inside and out.  Mr. Knight noted there are some rotting boards, plywood and shingles that need to be replaced at the building. Councilman Knight noted he needed to get measurements in order to get prices.

Chief Timmy Foster noted the police department was able to obtain a HumVee from the U.S. Military free of charge, with the exception of transportation to bring to Stanley. Chief Foster thanked Ryan Gaunt for going to Pennsylvania, with two officers from the department, to transport the vehicle on his trailer to Stanley. Chief Foster noted the snow storm of 2009 left his department unable to answer calls in their vehicles and now they would have this vehicle to use.

Chief Foster noted the problem with two relatively new synthetic drugs (Bath Salts & K2) which were available behind the counter at several convenience/gas stations in the county. Chief Foster noted law was passed making these drugs illegal to sell on March 23rd, 2011. Chief Foster noted he felt this should be dealt with as soon as possible, so at 12:01 am. instead of waiting until later in the day  his department worked and were able to get about $2000.00 worth of these drugs. Chief Foster further noted on Wednesday, April 13th at 6:30 pm. at the Stanley Volunteer Fire Department Social Hall there will be a Community Awareness Meeting to discuss these drugs. Chief Foster noted there will be an area ER Nurse, Pharmacist, Police Officers, Task Force Personnel, Rescue Personnel and hopefully several others with hands on knowledge of these drugs. Chief Foster also noted his department along with the local sheriff’s department will hold an old prescription disposal day on April 30th at the Food Lion parking lot.

Recreation Director Chuck Short passed out his report for the month noting girls’  basketball finished on April 1st.

Mr. Short noted an contract agreement with RenoSys Corporation to refurbish the pool was signed on April 1st. Mr. Short further noted he was going to be very busy for the next while but he was going to try to have a corn hole tournament for the Ed Good Park. After some discussion Mayor Purdham inquired if Chuck would look into getting a price on a BBQ Pit for the Ed Good Park and possibility one for the Hawksbill Recreation Park.

Town Manager Terry Pettit noted the fire department would be making a trip to New

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York to receive a piece of steel from the 911 World Trade Center destroyed in the bombing. Mr. Pettit noted this would be placed at the Ed Good Park.

Mr. Pettit noted the need for Council to come up with a replacement for Mike Uram to serve on the EDA Committee.

Mayor Purdham inquired if there was any New Business to be discussed.

Town Manager Terry Pettit noted a decision needs to be made on the proposed Real Estate Tax rate increase from .16 per 100.00 to .20 per 100.00.

Motion was made by Mike Knight, seconded by Bruce Stoneberger to accept the proposed tax rate increase from .16 per 100.00 to .20 per 100.00. Passed Unanimously.

Mr. Pettit noted a request from the After Prom Committee for donation.

Mr. Pettit noted the redistricting boundary line changes and with these changes all person voting in town elections will be in District 3.

Mr. Pettit noted there was an error on the Financial Statement with the Library Checking Account –the funds marked as Donations were suppose to be other funds. Mr. Pettit also noted the Note to the Financial Statement would be corrected. Council approved the Financial Statement and Accompanying Note approved as corrected.

Motion was made at 9:10 pm. by Bruce Stoneberger, seconded by Richard Dorraugh to adjourn the meeting.  Passed Unanimously.

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Douglas L. Purdham, Mayor                                                           Norma Cubbage, Clerk