Regular Meeting – March 2013
STANLEY TOWN OFFICE
Wednesday, March 13, 2013, 7:30 pm.
Mayor Purdham called the meeting to order with the following Council members attending: Mike Knight, Bruce Stoneberger, Richard Dorraugh, Martha Graves and Leon Rickard. Also attending this meeting was as follows: John Madera with the Northern Shenandoah Valley Planning District, Town Manager Terry Pettit, Citizen Mike Uram, Police Chief Timmy Foster and Rebecca Armstrong with Page News and Courier.
Mayor Purdham gave the Invocation and Leon Rickard led the Pledge of Allegiance.
Mayor Purdham inquired if there were any additions or changes to the proposed agenda presented for tonight’s meeting. There being none, Motion was made by Mike Knight, seconded by Richard Dorraugh to adopt the Agenda as presented. Passed Unanimously.
Mayor Purdham noted it was time for our first presentation. Town Manager Terry Pettit introduced John Madera with Northern Shenandoah Valley Planning District. Mr. Madera noted he was here to discuss the Wellhead Protection Grant Ordinance with the body. Mr. Madera briefly went over the ordinance noting Stanley has 7 wells, 4 of which are in the located in the County. Mr. Madera noted water was Stanley’s No# 1 resource and we need to protect these wells. After some questions and brief discussion the Council recommended the draft ordinance be sent to the Planning Commission and Town Attorney to review and report back to this body. Mr. Madera thanked the body and left the meeting at 7:50 pm.
Mayor Purdham noted it was time for Old Business
Town Manager Pettit noted we are still waiting on VDOT for the final go ahead from them to proceed with obtaining bids for the Welcome to Stanley Signs.
Mr. Pettit noted he and the Public Works’ Committee reviewed the quotes for replacing the roof at the building. Mr. Pettit noted they also discussed town finances recognizing tin would be great if funds were better but felt it best if we went with 30-year shingles. Mr. Pettit noted it was the committee’s recommendation to award the bid to Knott’s Roofing for 30 year shingles in the amount of $23,000.00. Motion was made by Leon Rickard, seconded by Mike Knight to accept the recommendation of the Public Works’ Committee to award the bid to Knott’s Roofing. Passed Unanimously. Town Manager Pettit noted he would contact Mr. Knott and work out the details.
Mr. Pettit noted we are waiting for RFP engineers to be chosen so that we can proceed with the Safe Route to School Grant.
Mr. Pettit noted Councilman Stoneberger, Recreation Director Chuck Short and himself met with the Little League at the ballpark on Park Road. Mr. Pettit noted they have decided to wait on moving the fence, just concentrating on getting the field in shape to play this season. Mr.
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Pettit noted the field is in bad shape and they still need our help with the ball field mix which is $3200.00. Mr. Pettit noted we do have the CIP Projects C.D. which matures the first of June and it has funds marked for the ball fields which we could use for the Little League if Council wishes. After some discussion Motion was made by Leon Rickard, seconded by Mike Knight
to take $3200.00 from the CIP Project Funds for the Little League. Passed Unanimously.
Mr. Pettit also noted the lease agreement with Charles and Joann Buracker and the Town of Stanley for the ball field for Council to review.
Mr. Pettit noted he had checked with the landfill and we averaged $30-40 per month on bulk trash pick-up. Mr. Pettit further noted we had $600 in last years’ budget for bulk trash. After brief discussion Council advised Town Manager Pettit to start bulk trash pick-up once again. Mr. Pettit noted he would monitor this matter.
Mayor Purdham inquired if there were any additions or changes to the Minutes from the previous month’s meeting as presented in writing. Motion was made to approve the Minutes as presented by Martha Graves, seconded by Bruce Stoneberger. Passed Unanimously.
The Financial Statement and accompanying note were approved as presented. Town Manager Terry Pettit noted we will pay the Burner’s Well Drilling bill as soon as we finish establishing our Line of Credit and we will hold off until finances are better to pay the audit bill.
The Monthly Paywarrant was presented with Councilman Rickard inquiring of Bill #11 (Holtzman Oil) was this for a month. Town Accountant Leon Stout noted it was for the office heating oil for a month. Councilman Rickard also inquired of Bill #38 (VUPS). Mr. Pettit noted it was for marking water lines. Councilman Stoneberger inquired of Bill #28 (Seal’s Septic). Mr. Pettit noted a sewer line was stopped up on our side on Honeyville Avenue. Motion was made by Leon Rickard, seconded by Richard Dorraugh that the $174,853.46 paywarrant be paid. Passed Unanimously.
Manager Terry Pettit presented the Administrative Report noting on the annual I&I sewer report (included in the packets) prepared by Pennoni that was sent to DEQ the wastewater treatment plant is doing better. Mr. Pettit noted they found a leak on Church Avenue and a privately owned pump station was running continuously. Mr. Pettit noted he will contact the owner about this problem.
Mr. Pettit noted DEQ has approved the renewal permit for the Hawksbill Recreation Park which will be good until 2018.
Town Manager Pettit noted Anderson & Associates have started their work on finalizing the location for the new water tank with is will be paid by grant funds.
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Mr. Pettit noted the problems with LSC located on Aylor Grubbs Avenue for several weeks and we have unable to find the problem. Mr. Pettit continued noting the station shuts itself down due to an electrical problem and it is very aggravating because it only does it between midnight and early morning. Mr. Pettit noted he has contacted the manufacturer to help us find this problem.
Mr. Pettit noted he will be working with interim county Administrator Bill Rolfe on ways to finance the new well on Goodrich Road.
Mr. Pettit noted he had included a copy of the letter from Virginia Department of Health
explaining the new lead regulations effective 2014 which will affect all water systems in the state.
Mr. Pettit noted Comcast will no longer broadcast on Channel 15 and noted we may look
into establishing a facebook page for the Town of Stanley.
Town Manager Pettit noted the Public Works’ Report noting VDOT called for our crew for snow removal on Tuesday night at 8:00 pm. through Thursday morning at 8:00 am.
Mr. Pettit also noted he had received a call from Congressman Goodlatte’s office inquiring if there was anything we needed and if so let them know.
Chief Foster addressed the body noting his department was ready for the snow using both 4 wheel drive vehicles which worked real well. Chief Foster noted it had been a quiet month with
the exception of the snow.
The Recreation Report was presented in writing. Town Manager Pettit noted as Mr. Short had mentioned in his report of the bank erosion on the creek side of the pool is very close to the pool. Mr. Pettit also feels we will need to contact the Army Corp of Engineers for their help in this matter.
Mayor Purdham noted it was time for New Business.
Mr. Pettit noted he has copies of the Hazard Mitigation Plan for Council to review and will discuss at a later time.
Town Manager Pettit noted the need to schedule a Budget Workshop. After a brief discussion the next workshop is Wednesday, March 27th at 7:30 at the town office.
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Mr. Pettit also noted we have a request from Luray Fire Department again this year the use of our trash truck during their tractor pull. Mr. Pettit noted that Keith Griffith will drive the truck to and from the event. Council had brief discussion and approved the request.
Mayor Purdham inquired at 8:40 pm. if there was any Public Comment.
Mike Uram noted the problems at the pump station on Cubbage Road. Mr. Pettit noted they were aware of the problem. Mr. Uram also noted the numerous Safe Route to School Grants that are available. Mr. Uram stated his disappoint of the cancellation of Channel 15. Mr. Uram noted the need for this station and the free advertising.
Motion was made by Martha Graves, seconded by Richard Dorraugh at 8:45 pm. to adjourn this meeting. Passed Unanimously.
Douglas L. Purdham, Mayor Norma Cubbage, Clerk